Okaloosa County School Board — Workshop Meeting, October 18, 2018 — reading text

Oct 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions.For more information, contact Marcus Chambers at 850-833-5801. File Attachments October 22, 2018 Transfer Board Report.pdf (119 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Salvalas Caldwell, OTC, 75.00 hours Elizabeth Clary, Pryor, 75.00 hours Carol Wright, Southside, 1.50 hours For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. 10. Discussion Agenda Subject : 10.1 RFQU 19-01 Construction Total Program Management (TPM) Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of October 8, 2018) Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with Jacobs/L-3, a Joint Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Public Content Request approval of the evaluation committee's ranking of Jacobs/L-3, a Joint Venture as the highest ranked respondent for RFQU 19- 01 Construction Total Program Management (TPM) Services. The evaluation committee recommends entering into contract negotiations with Jacobs/L-3, a Joint Venture. Copies of the RFQU Committee Recommendation, the minutes from the committee meetings, and the Request for Qualifications document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Rodney Walker, Committee Chair at (850) 833-5895. File Attachments RFQU19-01 Committee Recommendation.pdf (16 KB) RFQU19-01_Final.pdf (1,061 KB) Minutes 9-19-2018 RFQU 19-01 Construction TPM.PDF (443 KB) Minutes 9-26-2018 - RFQU 19-01 Construction TPM.pdf (154 KB) 10. Discussion Agenda Subject : 10.2 Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. ((Tabled at the Regular Meeting of October 8, 2018) Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) 10. Discussion Agenda Subject : 10.3 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of October 8, 2018) Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : Oct 18, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 18, 2018 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-121, Fort Walton Beach High School, for the installation of data drops, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : Yes Dollar Amount : $6,100.80 Budgeted : Yes Budget Source : Fort Walton Beach High School CAPE funds. Recommended Action : Motion to approve CACI Task Order No. 2-121, Fort Walton Beach High School, for the installation of data drops. Public Content Install (4) data drops on the outside of the (8) existing power poles in the Lab for a total of (32) data drops. For additional information please contact Dustin Keith @ (850)689-7184. File Attachments Fort Walton Beach HS Task Order 2-121.pdf (235 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 18, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make