Okaloosa County School Board — Workshop Meeting, October 18, 2018 — reading text

Gainesville, Inc., the next overall lowest responsive and responsible bidder, effective October 23, 2018 through March 11, 2019. The contract wil be renewable on an annual basis thereafter, upon mutual agreement of the District and the Contractor, for up to three (3) additional twelve (12) month periods at the same terms and conditions. The contract is for the purchase and delivery of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. The annual increase in cost is estimated at $7,144.50 based on actual orders. Copies of the Notice of Termination letter from James River Solutions, LLC, amended award tabulation, and the proposed agreement with Mansfield Oil Company of Gainesville, Inc. are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments School Board of Okaloosa County Termination Letter.pdf (330 KB) ITB17-01_AMENDED AWARD RECOMMENDATION_10-15-18.pdf (79 KB) Signed Agreement with Exhibits - Mansfield Oil 10-15-18.pdf (2,953 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Service Agreement #19-64 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,638.00 Budgeted : Yes Budget Source : Special Revenue, Project 9412 Title IX - Homeless Children Recommended Action : Motion to approve Service Agreement #19-64 Pat Ell in the amount of $7,638.00. Public Content Request Approval of Service Agreement #19-64 between Pat Ell and The School Board of Okaloosa County, FL, on behalf of the Title IX Part A Program. The Provider will collaborate with local agencies and community providers on behalf of the Homeless student population, as well as provide education, special programs, training and other resources available to parents of students in transition. The Provider will be paid $19.00 per hour for up to 402 hours, for a total contract amount not to exceed $7,638.00. The contract is effective October 23, 2018 through June 30, 2019. Funding will be paid from Special Revenue, Project 9412 Title IX - Homeless Children. A copy of the agreement is attached. For additional information, please contact Amy Dale, Specialist, Title I/Title IX Part A at (850) 301-3008. File Attachments SA# 19-64.PDF (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Purchase of extreme network gear replacement (ERATE) from PC Solutions & Integration, Inc.. presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : Yes Dollar Amount : $271,450.20 Budgeted : Yes Budget Source : Digital Classroom Project Recommended Action : Approval of purchase of extreme network gear replacement (ERATE) from PC Solutions & Integration, Inc., in the amount of $678,625.50. Public Content This is a request for the School Board to authorize the purchase of $678,625.50 from PCS for Extreme network gear for schools. This is a second round of funding from ERATE Category 2. Please note that ERATE will pay the the difference of $407,175.30 directly to PCS and the School Board's commitment is only $271, 450.20. Installation and Support contract (also budgeted) will be at a later meeting. This is coming first to lock in prices prior to new tariff price changes. This purchase is through bid number ITB 16-04 Network Infrastructure Equipment E-Rate which was board approved March 14, 2016 and last renewed on Apr 9, 2018. For additional information, please contact Eric Mitchell, 689-7184. File Attachments USAC_FCC_FORM_471_APPLICATION_181039206_CERTIFIED (3).pdf (117 KB) PC Solutions & Integration, Inc. Funding Commitment Decision Letter.pdf (25 KB) Q54721-erate 2018 rev 10-12-2018.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated October22, 2018. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 22, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for October 22, 2018 Board Meeting.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 School Volunteer List, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve the Raptor Technologies report of Okaloosa School District volunteers. Public Content Attached is a Raptor Technologies report of Okaloosa District volunteers for approval. A sexual offender and predator screening has been conducted on each. For additional information, please contact Henry Kelley at 833-9999. File Attachments Volunteer List July- September 2018.pdf (1,090 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Florida Safe Schools Assessment Report, presented by Andy Johnson, Program Director, Safe Schools, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting  Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve the 2018-2019 Florida Safe Schools Report that will be sent to the Florida Department of Education. Public Content The Florida Safe Schools Report is a self assessment of the Okaloosa County School District's safety and security practices. This annual report assess safety policies and procedures currently in place within multiple departments of the School District. For additional information, contact Andy Johnson at 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single