Okaloosa County School Board — Workshop Meeting, October 18, 2018 — reading text

Thursday, October 18, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 18, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.17 Service Agreement #19-66 Academic Staffing, Inc., for speech and language services on behalf of Exceptional Student Education. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 18, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 20 – October 3, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 18, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 20 – October 3, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 20 - Oct 3.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 20 – October 3, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 18, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 20 – October 3, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 20 - Oct 3.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2018, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833- 7668. File Attachments CONTRACT LEASES - JUL - SEPT 2018.pdf (11 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented  by Vince Windham, Program Director, Purchasing. Meeting : Oct 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by the district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the third quarter of 2018, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPT. 2018.pdf (28 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter of 2018, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JULY THRU SEPT 2018-2019 SCHOOL YEAR.PDF (33 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of October 2 and 3, 2018; Minutes of Workshop Meeting of October 4, 2018, recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve the Minutes of the Special Meeting of October 2 and 3, 2018; Minutes of Workshop Meeting of October 4, 2018. File Attachments 10-2 & 10-3 2018 DRAFT Special Meeting.pdf (258 KB) 10-4-18 Workshop Minutes - DRAFT.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for lockers for the boys basketball program in the amount of $15,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for lockers for the boys basketball program in the amount of $15,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for lockers for the basketball program in the amount of $15,000.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial