Fort Walton Beach Council minutes — 08-14-06 special minutes — reading text

City Manager and the City Clerk is to show coordination between the two, and does not indicate the City Manager is above the Clerk. It was noted the City organizational chart for the Finance Director is done the same way. J.. The City Attorney suggested the i1 organizational chart be changed so that the City the City Clerk, and the Finance Director are Manager, on the same line of subordination. The City Attorney advised that each of the charter officers have their own duties and responsibilities. authority and specific Consensus of Council was to make the recommended Chart for the City Clerk and Finance Director. changes to the Organizational Council made no changes to the proposed budget. FINANCE DEPARTMENT The City Manager advised changes include moving the Financial Analyst position out of Finance Administration; the hiring of a permanent accountant from a part-time position in the Accounting Division; and converting to statement billing in the Customer Service Division. Council made no changes to the proposed budget. PURCHASING DEPARTMENT Mike Tatum, Purchasing Director, was available to answer any questions Council have. might Council made no changes to the proposed budget. POLICE DEPARTMENT Police Chief Ted Litschauer discussed a critical need in the recruitment of police officers, including competitive salaries; a reduction in specialized equipment; ammunition; and the need for repairs to window leaks in the Public Safety complex caused hurricanes; and the operation of the Meth Lab Clean- during the past two up Team in the spring of this year. Council made no changes to the proposed budget. LAW ENFORCEMENT TRUST FUND Council made no changes to the proposed budget. CHAMBER OF COMMERCE The Mayor Pro Tem announced that Ted Corcoran of the Chamber of Commerce was present and would like to make his presentation at this time. Ted Corcoran, PresidenUCEO of the Greater Fort Walton Beach Chamber of discussed the Chambers request for Commerce, funding in the amount of $25, 000 for relocation and visitors services, including the printing and mailing of relocation guides and promoting the festivals in the Fort Walton Beach area; co- magazines; Fourth of July celebration; and additional ( sponsoring with the City on the non- tourism) advertising. T.I1  8- 14- 06 297 Special Council Meeting CHAMBER OF COMMERCE ( CO NT) Discussion included that a little over $ 4, 000 for in- kind services for police, fire, service maintenance and garbage pickup is provided to the Chamber by the City for the various festivals. Consensus of Council was to provide the Chamber with $25,000 for relocation/ visitor services. Mr. Corcoran also requested an additional $ 15, 000 to cover expenses associated with the Downtown Business Promotional Plan, which is a collaboration between the Chamber and business owners downtown to achieve the promotion and revitalization of the downtown business Mr. Corcoran advised he would provide quarterly updates to Council community. via a Chamber representative on the status of downtown activities. Council expressed concern that businesses in other parts of the City would be ignored. Mr. Corcoran stressed that the job of the Chamber is to promote every business in Fort Walton Beach, and they would provide this same type of assistance for businesses in other areas of the if a City arises. It was noted that the funding for this board would come from request the CRA fund. Consensus of Council was to provide the Chamber with $ 15, 000 to cover expenses associated with the Downtown Business Promotional Plan. The Mayor Pro T em announced the consensus of Council to provide the Chamber with a total of $ 40, 000; $ 25, 000 for relocation and visitors services, and $ 15, 000 for the Downtown Business Promotional Plan. RECESS The meeting recessed at 7: 30 p. m. RECONVENE The meeting reconvened at 7: 40 p. m. MUSICAL ECHOES The Mayor Pro Tern advised Doug Reed was present this evening and, if there were no objections, would like to give his presentation on Musical Echoes. The City Manager advised funding for the Musical Echoes would come from the CRA fund. I"" 6, 000 cash sponsorship for Doug Reed, Co- Chairman of the Musical Echoes, requested a $ in- kind advertising, programs, and entertainment support, and requested the City provide Auditorium for services for fire, police, public works, and for the use of the Landing and the to the the Musical Echoes Festival. He advised that the event drew over 25, 000 people Indian event in the Landing this past year, and it is the premier music and art American southeast. Mr. Reed stressed that Board members are all volunteer and receive no money. of Council stated their hope that in the future Musical Echoes will partner with the Chamber Commerce in the planning of the Festival. 298 Special Council Meeting 8- 14- 06 MUSICAL ECHOES cont. Mr. Tucker moved to approve $ 6, 000 cash sponsorship to the Musical Echoes for advertising, programs, and entertainment support, and that the services for fire, police, pubic works, and for City provide in- kind the use of the Auditorium. Dr. Pullen seconded motion and it carried Landing and the Patterson, Tucker, Pullen, Hartwell, and Minich in unanimously with Holmes, favor. FIRE DEPARTMENT Fire Chief Mike Dutton oil; and uniforms. explained the increases in salaries due to the hiring of six additional firefighters; ground maintenance to make the Public Service complex appealing; fuel and J Council made no changes to the proposed budget. PARKS AND RECREATION Jeff Peters, Parks and Recreation Director, discussed ongoing CIP projects which include the City Hall Athletic Complex that should be finished soon, and the Sound discussed the plan to pave the Property. He parking lot at Jet Stadium; tennis center improvements to include court repair, new carpet, and maintenance; and a to be replaced. library condensing unit that needs Discussion included parking at the Jet Stadium Mr. Peters advised the businesses parking lot by business owners in the area. provide sponsorship to the City teams, and they have never been asked to support their use of the parking lot in any way. The City Manager noted an additional $20, 000 has been budgeted for books for the and that a service worker library, position will be eliminated and replaced with contract labor. Council made no changes to the proposed budget. CDS Missy McKim, CDS Director, discussed the addition of a Code the Neighborhood Improvement Coordinator Inspector, which will enable to work that position full time. CDBG Ms. McKim advised the CDBG Budget includes rehabilitation of housing, the Chester Pruitt Summer Program, and playground equipment for HeadStart. CRA Ms. McKim advised the CRA Budget included the Waterfront Planner and an additional officer in the CRA District. n Council made no changes to the proposed budget. PUBLIC WORKS Tom Murray,