Fort Walton Beach Council agenda — 02-19-08 workshop agenda — reading text

manager may enter into an agreement providing for a different severance package. Ord. No. 99 -3, § 21 1- 26 -99) Sec. 4.03. Acting city manager. By letter filed with the city council, the city manager shall designate, subject to approval of the city council, a qualified city administrative officer to exercise the powers and perform the duties of the city manager during the city manager's temporary absence or disability. During such absence or disability, the city council may revoke such designation at any time and appoint another officer of the city to serve until the city manager shall return or the city managers disability shall cease. Sec. 4. 04. Powers and duties of the city manager. The city manager shall have the following powers and duties: a) Appointment, suspension and removal. Appoint and when deemed necessary for the good of the city, suspend or remove city employees and appointive administrative LIU http:// Iibraryi .municode.com/ defauWDocView /1 1650111418 1/ 2/ 2008 ARTICLE IV. ADMINISTRATIVE Page 2 of 2 officers under the city manager's jurisdiction as provided for by city charter, ordinance, resolution,personnel rules of the city, or by general law. The city manager may authorize any administrative officer who is subject to the manager's direction and supervision to exercise these powers with respect to subordinates in that officer's department, office or agency. Provided, however,the city manager shall, with advice and consent of the city council, appoint, suspend or remove the police chief and fire chief or those officers whose duties generally embrace those of the office of police chief and fire chief in the event of consolidation of said offices. b) Direction and supervision. Direct and supervise the administration of all' departments, offices and agencies of the city, except as otherwise provided by charter, ordinance, resolution, rules and regulations of the city, or by general law. c) Attendance at meetings. Attend city council meetings and shall have the right to take part in discussion but shall not vote. d) Execution of orders. See that all ordinances, provisions of the charter and acts of the city council subject to the enforcement by the city manager or by the officers subject to the city manager's direction and supervision, are faithfully executed.. e) Preparation of proposed budget and capital program. Prepare and submit the proposed annual budget and capital program to the city council. f) Financial report.Submit to the city council and make available to the public, on a timely basis., a complete report on the finances and administrative activities of the city as of the end of each fiscal year. g) Miscellaneous reports. Make such other reports as the city council may require concerning the operations of the city departments, offices and agencies subject to the city manager's direction and supervision. h) Recommendations to city council. Keep the city council fully advised as to the financial condition and future needs of the city. Recommendations to the city council concerning the affairs of the city shall be made by the city manager on a timely basis. i) Reserved. j) Reserved. k) Miscellaneous duties. Perform such other duties as are specified in the charter or as may be required by the city council. Ord. No. 1232 -86, exhibit A, § 9, 10- 14 -86) Sec. 4. 05. Personnel procedures. All appointments and promotions of city officers and employees shall be made solely on the basis of merit and fitness demonstrated by examination or other evidence of competence. The city council shall establish by ordinance, personnel procedures and rules. http:// Iibraryl .municode.com/ default/DocView /l 1650111418 1/ 2/ 2008 ARTICLE V. FINANCIAL PROCEDURES* Page 1 of 4 ARTICLE V. FINANCIAL PROCEDURES' State law references: Municipal finance and taxation generally, F.S. § 166. 201 et seq.; financial matters relating to political subdivisions generally, F.S. ch. 218; local financial management and reporting, F. S. § 218.20 et seq. Sec. 5. 09. Fiscal year. The fiscal year of the city shall begin on October 1 and end on September 30 or as prescribed by general law. State law references: A fiscal year beginning October 1 and ending September 30, is mandated by F. S. §§166. 241( 2) and 218.331( 1). Sec. 5. 02. Submission of proposed budget and budget message. At least two months prior to the beginning of the fiscal year, the city manager shall submit to the city council a proposed balanced budget and additional recommendations of needs of the city for the ensuing fiscal year and an accompanying message. Ord. No. 1232 -86, exhibit A, § 10, 10- 14 -86) State law references: Expenditures not to exceed revenues, F.S. § 166. 241. Sec. 5. 03. Budget message. The city manager's message shall explain the proposed budget both in fiscal terms and in terms of work programs. It shall outline the proposed financial policies of the city for the ensuing fiscal year, describe the important features of the proposed budget, indicate any major changes from the current year in financial policies, expenditures, and revenues together with the reasons for such changes, summarize the city's debt position and include such other material as the city manager deems necessary and proper. Sec. 5. 04. Budget. The proposed budget shall provide a complete financial plan of all city funds and activities for the ensuing fiscal year and, except as required by law or this charter, shall be in such form as the city manager deems desirable or as the city council may require. In organizing the proposed budget, the city manager shall utilize the most feasible combination of expenditure classification by fund, organizational unit, program, purpose or activity, and object. It shall begin with a clear general summary of itscontents, shall show in detail all estimated income, indicating the proposed property tax levy, and all proposed expenditures, Including debt service, for the ensuing fiscal year and shall be so arranged as to show comparative figures for actual and estimated income and expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal year. It shall indicate in separate sections: http:// libraryl .municode.com/ default/ DoeView /i 1650/ 1/ 4/ 9 1/ 2/ 2008 ARTICLE V. FINANCIAL PROCEDURES* Page 2 of 4 a) Operating expenditures. Proposed expenditures for current operations during the ensuing fiscal- year, detailed by offices, departments, and agencies, in terms of their respective work programs, and the method of financing such expenditures. b) Capital expenditures. Proposed capital expenditures during the ensuing fiscal year, detailed by offices, departments and agencies when practicable, and the proposed method of financing each such. capital expenditure. c) Subsidiary expenditures. Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or operated by the city and the proposed method of its disposition. Subsidiary proposed budgets for each such utility giving detailed income and expenditure information shall be attached as appendices to the proposed budget. State law references: Requirements for budget, F. S. § 200. 065. Sec. 5. 05. Capital program. a) Submission to the city council. At least three months prior to the beginning of the fiscal year, the city manager shall, after consulting with the Local Planning Agency, prepare and submit to the city council a proposed five -year capital program which shall be in accordance with the city comprehensive plan. b) Content. The program shall include: 1) A clear summary of its contents. 2) A list of all capital improvements which are proposed to be undertaken during the next ensuing five fiscal years, with appropriate supporting information as to the necessity for such improvements. 3) Cost estimates, method of financing and recommended time schedules for each such improvement. 4) The estimated annual cost of operating and maintaining the facilities to be constructed or acquired. c) Capita! program. The capital program shall be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition. Ord. No. 1232 -86, exhibit A, § 11, 10- 14 -86) Sec. 5. 06. City council action. The city council shall adopt a balanced budget. The city council shall publish in one or more newspapers of general circulation in the city the places and times where hearings on the budget and capital program will be held. After such public hearings the city council may adopt the budget with or without amendment, provided that the total authorized expenditures shall not be greater than the total anticipated funds for any fiscal year. If the budget is not adopted by the city council before the first day ofany fiscal year, the amounts appropriated for current operations for the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month -to -month basis until such time as the city council adopts a budget for the ensuing fiscal year. The budget shall be adopted in the form of an ordinance and shall constitute appropriation of the amounts specified therein as expenditures of the funds indicated. Ord. No. 1232 -86, exhibit A, § 12, 10- 14 -86; Ord. No. 99 -3, § 2, 1- 26 -99) State law references: Mandatory procedure for adoption of budget, F. S. § 200. 065. V.P. http:// Iibraryl. municode.com/default/DocView/ 1 1650/ 1/ 4/ 9 1/ 2/ 2008 ARTICLE V. FINANCIAL PROCEDURES* Page 3 of 4 Sec. 5. 07. Finance department. a) Establishment. There shall be a finance department within the city administration which shall be headed by the finance director. b) Responsibilities. The finance department shall have the responsibility to account for all city funds and status of bond issues and other city indebtedness, for day to day receipts and disbursements of city funds, for encumbering the budget appropriations, and for all internal auditing procedures of all city departments. The finance department shall make reports and audits of other departments as required by the city manager or the city council. Ord. No. 99 -3, § 2, 11- 26- 99) State law references: Financial matters, F. S. ch. 218. Sec. 5. 08. Depositaries ,and investments. Depositaries of city funds for