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TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM
DATE: May 23, 2016
TO: Tourist Development Council
FROM: Ed Schroeder, Tourist Development Department Director
Charlotte Dunworth, Finance, Administration, & Compliance Manager
SUBJECT: Monthly Expenditure Transaction Analysis
STATEMENT OF ISSUE: Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously
review expenditures… Expenditures which the council believes to be unauthorized shall be reported to
the county governing board and the Department of Revenue”.
BACKGROUND: One of the most comprehensive reports from the County’s accounting system is the
Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number,
vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure
transaction. This report is being provided to assist the TDC in identifying possibly unauthorized
expenditures.
The following pages provide transaction detail to date for the month of May 2016.
OPTIONS: N/A
RECOMMENDATION TO BCC: N/A, for informational purposes only.
SUNGARD PENTAMATION, INC. PAGE NUMBER: 1
DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11
TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 8/16
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
512010 SALARIES/WAGES−FULL−TIME
8 /16 05/03/16 22 1,774.40 PAYROLL CHARGES
8 /16 05/12/16 22 1,774.40 PAYROLL CHARGES
TOTAL SALARIES/WAGES−FULL−TIME .00 3,548.80 .00
521000 FICA TAXES
8 /16 05/03/16 22 133.46 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 133.46 PAYROLL CHARGES−FRINGE
TOTAL FICA TAXES .00 266.92 .00
522000 RETIREMENT CONTRIBUTIONS
8 /16 05/03/16 22 128.82 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 128.82 PAYROLL CHARGES−FRINGE
TOTAL RETIREMENT CONTRIBUTIONS .00 257.64 .00
523000 LIFE & HEALTH INSURANCE
8 /16 05/03/16 22 380.25 PAYROLL CHARGES−FRINGE
8 /16 05/03/16 22 10.94 PAYROLL CHARGES−FRINGE
8 /16 05/03/16 22 1.63 PAYROLL CHARGES−FRINGE
8 /16 05/03/16 22 1.75 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 380.25 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 10.94 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 1.63 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 1.75 PAYROLL CHARGES−FRINGE
TOTAL LIFE & HEALTH INSURANCE .00 789.14 .00
524000 WORKERS’ COMPENSATION
8 /16 05/02/16 19 BUDGET−3 10.00 MAY 2016
TOTAL WORKERS’ COMPENSATION .00 10.00 .00
540002 TRAVEL OUT−OF−COUNTY
8 /16 05/12/16 21 V1606732 EMP00334 GAIL MORGAN 632.11 .00 NEWYORK NY 4/12−25/16
TOTAL TRAVEL OUT−OF−COUNTY .00 632.11 .00
541011 CELLULAR PHONES/PAGERS
8 /16 05/12/16 21 1606796 20900128 VERIZON WIRELESS 49.73 .00 3/24−4/23/16 TDD
TOTAL CELLULAR PHONES/PAGERS .00 49.73 .00
545990 INSURANCE−OTHER
8 /16 05/02/16 19 BUDGET−5 34.00 GENERAL LIABILITY
TOTAL INSURANCE−OTHER .00 34.00 .00
548020 WEBSITE DEV & MAINTENANCE
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 1,035.00 .00 WEBSITE IMPROVEMENTS
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 2,443.75 .00 WEBSITE DEVELOPMENT
TOTAL WEBSITE DEV & MAINTENANCE .00 3,478.75 .00
RUN DATE 05/16/2016 TIME 09:18:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
SUNGARD PENTAMATION, INC. PAGE NUMBER: 2
DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11
TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 8/16
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
548042 FALL CAMPAIGN
548042 FALL CAMPAIGN
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 1,969.70 .00 SMP CO−OP PKGS FALL
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 3,030.30 .00 SMP CO−OP PKGS FALL
8 /16 05/12/16 21 1606749 21300295 PETER A MAYER AD 4,534.00 .00 LEISURE PRINT
TOTAL FALL CAMPAIGN .00 9,534.00 .00
548043 CHRISTMAS CAMPAIGN
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 483.15 .00 CHRISTMAS 2016
TOTAL CHRISTMAS CAMPAIGN .00 483.15 .00
548044 SNOWBIRD CAMPAIGN
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 221.05 .00 CHRISTMAS 2016
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 8,311.73 .00 SNOWBIRD
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 1,188.88 .00 SNOWBIRD
TOTAL SNOWBIRD CAMPAIGN .00 9,721.66 .00
548046 SUMMER CAMPAIGN
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 588.09 .00 CHRISTMAS 2016
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 6,994.39 .00 SNOWBIRD
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 15,349.80 .00 SMP LEISURE SUMMER
8 /16 05/06/16 13 10,000.00 BT−16−26
8 /16 05/12/16 21 1606749 21300295 PETER A MAYER AD 15,911.00 .00 LEISURE PRINT
TOTAL SUMMER CAMPAIGN 10,000.00 38,843.28 .00
548047 NON−SEASONAL
8 /16 05/06/16 13 3,500.00 BT−16−26
TOTAL NON−SEASONAL 3,500.00 .00 .00
548051 CAMPAIGN PRODUCTION
8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 3,191.25 .00 PHOTOSHOOT
8 /16 05/12/16 21 1606749 21300295 PETER A MAYER AD 15,099.40 .00 PHOTOSHOOT
TOTAL CAMPAIGN PRODUCTION .00 18,290.65 .00
548090 PROMOTIONAL RESERVES
8 /16 05/06/16 13 −13,500.00 BT−16−26
TOTAL PROMOTIONAL RESERVES −13,500.00 .00 .00
TOTAL 5TH TDT−TOURISM PROMOTION .00 85,939.83 .00
RUN DATE 05/16/2016 TIME 09:18:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
SUNGARD PENTAMATION, INC. PAGE NUMBER: 3
DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11
TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 8/16
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
512010 SALARIES/WAGES−FULL−TIME
8 /16 05/03/16 22 12,605.32 PAYROLL CHARGES
8 /16 05/12/16 22 12,606.25 PAYROLL CHARGES
TOTAL SALARIES/WAGES−FULL−TIME .00 25,211.57 .00
512020 SALARIES/WAGES−PART−TIME
8 /16 05/03/16 22 1,461.09 PAYROLL CHARGES
8 /16 05/12/16 22 1,365.09 PAYROLL CHARGES
TOTAL SALARIES/WAGES−PART−TIME .00 2,826.18 .00
521000 FICA TAXES
8 /16 05/03/16 22 1,060.09 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 1,052.81 PAYROLL CHARGES−FRINGE
TOTAL FICA TAXES .00 2,112.90 .00
522000 RETIREMENT CONTRIBUTIONS
8 /16 05/03/16 22 1,741.36 PAYROLL CHARGES−FRINGE
8 /16 05/12/16 22 1,734.44 PAYROLL CHARGES−FRINGE
TOTAL RETIREMENT CONTRIBUTIONS