Fort Walton Beach Council agenda — 02-26-08 regular agenda — reading text

$ 75, 000 for a Wastewater Treatment. Evaluation study as defined in RFP 08 =109: John Hofstad, Utilities Director, advised that in November 2007 City Council authorized Staff to solicit proposals from qualified engineering firms to perform a comprehensive evaluation of a Wastewater Service Agreement prepared by the County for treatment of the. City's wastewater flow at a cost not to exceed $ 75,000. Mr. Hofstad informed that seven firms submitted proposals for the work, and from those seven firms, a selection committee chose the top four, conducted interviews, and chose Hatch Mott MacDonald LLC as the top -ranked firm. Mr. Hofstad advised a representative of Hatch Mott MacDonald LLC was present to answer any questions that Council might have. Council: received `clarification that in a qualifications based selection in the State of Florida, selections.are based. on qualifications not on price, and it. is up .to Staff to negotiate at or below the budgeted amount, and if unsuccessful, negotiations will begin with the second -ranked firm, until a firm is found willing to provide services outlined for the dollars allowed in the budget. Also discussed was the fact that both the consulting firm and the law'firm are included in the not - to- exceed cost of $ 75, 000. 00. The Mayor Pro Tern opened the floor for public input. There was none. Mr. Garvie moved to award consulting engineering services to the top- ranked firm, Hatch Mott MacDonald LLC of Panama City, Florida, at a cost not to exceed $ 75,000 for a Wastewater Treatment Evaluation study. Mr. Holmes seconded motion. Council received clarification that the bond counsel attorney reviewed the agreement and provided the City a quote, which is included in the not -to- exceed amount of $ 75, 000. The City Attorney requested further clarification whether the amount included all legal services or just for bond counsel. Dr. Pullen amended the motion to include all. legal. services in. the not -to- exceed cost of 75,000. 00. Mr. Miller seconded motion.  2/ 12/ 08 Regular Council 9 WASTEWATER STUDY ( CONT) Mike Council questioned if there was any idea as to what the cost of the services might be. Tatum, Purchasing Director, explained that Florida Statutes 287. 055, Competitive Negotiations Act, states that price .cannot be. discussed; that hiring is done strictly by qualificationsranked according firm,. to the budget. Mr. Tatum continued that if a price cannot be neg otiated with the to P- negotiations will begin with the second -ranked firm, and so on until an agreement is met. The City Manager added that as a local government, the City's budgets are public. record and the documents are available, so engineering firms do have access to that information and are aware of the dollar amount. as well as those of the bond attorney, The City Attorney received clarification that her services, are included in the amendment. The Mayor Pro Tem called for the vote on the amendment and it carried by a vote of 4 to 2 with Miller, Garvie, Pullen, and Hartwell in favor and Holmes and Reeves opposed. The City Manager stated that if an agreement cannot be reached to include all legal fees in the not to exceed price with the selected firms, Staff will come back to Council and ask for a revised budget amount. as amended, and it carried by a The Mayor Pro Tern called for the vote on the motion, and Minich in favor and Miller and vote of 5 to 2 with Holmes, Garvie, Pullen, Hartwell, Reeves opposed. LIBRARY CO -OP SUPPORT OF HB21 AND SB82 Consideration of.a request from the Okaloosa County Library Cooperative to support HB21 and S1382 to correct the inequalities of grant funds. Dr. Pullen moved to notify the City's lobbyists to support the passage of HB21 and SB82 and request the Mayor to send a letter to the legislators. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. LIBRARY CO -OP INTERLOCAL AGREEMENT COMMITTEE Committee, and Interlocal Agreement Consideration of an appointment for the Library discussion regarding this renewal. Mr. Holmesmoved to appoint Dr. Pullen to represent the City on the Library. Interlocal Agreement Committee. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. Dr. Pullen moved to appoint Bill Garvie as an alternate to represent the City. on the Mr. Holmes seconded motion and it carried Library Interlocal Agreement Committee.. unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. l CHARTER REVIEW MEETINGS Consideration of changing the Charter Review Meetings from the third Tuesday -of each month t0 workshop meeting on the fourth Tuesday at 5: 30 p. m. Dr. Mr. Miller moved to change the Charter Review meetings to the fourth Tuesday at 5: 30 p. m. Pullen seconded motion. There was an exchange charter review to the 1 '/ 2 hour g of views on whether or not to limit the time frame prior to the regular meeting.  Regular Council 2/ 12/ 08 10 CHARTER REVIEW MEETINGS ( CONT) The Mayor Pro Tern called for the vote on the motion and it failed .by a vote of 1 to 5 with Miller in favor and Holmes, Reeves, Garvie, Pullen, and Hartwell opposed. RES. 08 -07 —SUPER FOCUS GROUP The City Clerk read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA CREATING A SUPER FOCUS GROUP; PROVIDING FOR MEMBERSHIP BY EIGHT CITIZENS; SETTING FORTH THE PURPOSE OF THE GROUP; AND PROVIDING AN EFFECTIVE DATE. IN ADDITION, REQUEST THE MAYOR AND COUNCIL MEMBERS APPOINT ONE MEMBER EACH TO THE SUPER FOCUS GROUP TO PARTICIPATE IN A WORKSHOP WITH COUNCIL ON MARCH 15, 2008. The City Manager explained the results of the five focus group meetings and the two public meetings will be. reviewed and tabulated by staff to present the information to Council on March 15th at the Strategic Planning meeting. She said the super focus group will participate and vote 15th with Council at the meeting on March in developing the 2008 Strategic Plan for the City. She requested Council approve the resolution and then approve the slate of names in February. Glenda Glover, 115 Waynel Circle, ' received confirmation that the public is welcome to attend 15th the March Strategic meeting. Mr. Hartwell moved to approve Res. 08 -07 with the added verbiage in Section 1 " without voting privileges ". Mr. Garvie seconded motion. Mr. Miller moved to amend the motion to strike the verbiage from Section 3 " at least once and otherwise as determined by City Council during" and insert " on March 15, ". Mr. Garvie seconded amendment and it carried unanimously with Holmes, Miller, Reeves; Garvie, Pullen, and Hartwell in favor. The Mayor Pro Tern called for the vote on the motion to approve Res. 08 -07, as amended, with the added verbiage in . Section 1 " without voting privileges" and to strike the verbiage in Section 3 " at least once and otherwise as determined by City Council during" and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. CRA APPOINTMENT Consideration of appointment to the CRA Board of Commissioners. Mr. Hartwell nominated Chuck Kennedy. The Mayor Pro Tern called for the vote on the nomination to appoint Chuck Kennedy, 39 Bay Drive NE, to the CRA Board of Commissioners for a four year term until February 11, 2012 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. MPB APPOINTMENT Consideration 11, , 2008. of appointment to the Municipal Planning Board for a four year term until February Mr. Reeves nominated Allen Sterns. Dr. Pullen nominated Jim Tucker. The Mayor Pro Tern called for the vote on the nomination to appoint Allen Sterns, 2 Ipswich Circle, with Holmes, Reeves, and Hartwell in favor. Regular Council 2 /12 /08 11 MPB APPOINTMENT (CONT) The Mayor Pro Tern called for the vote on the nomination to appoint Jim Tucker, 590 L'Ombre Circle, with Miller, Garvie, and Pullen in favor. The Mayor Pro Tern cast his vote for Allen Sterns. By a majority. vote, Allen Sterns, 2 Ipswich Circle, was appointed to the Municipal Planning Board for a four year term until February 11, 2012. BEAUTIFICATION/ TREE BOARD APPOINTMENT Consideration of appointment to the Beautification Committee/ Tree Board. Mr. Reeves nominated Karyn Coleman. The Mayor Pro Tem called for the vote on the nomination to re- appoint Karyn Coleman, 210 Pelham, to the Beautification Committee/Tree Board for a four year term until February 11, 2012 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. MAYORICOUNCIL ANNOUNCEMENTS Mr. Hartwell requested that an item be placed on the February 26 Council agenda to request that the Finance Director report to Council the findings of inquiry into activities involving the Presidio .invoices and payments. Mr. Hartwell also discussed an e-mail from the Finance Director referencing her not being able to contact the City's Labor Attorney directly by the City Manager, and questioned whether the City Manager can direct how and. when a Charter Officer of the City can contact the Labor Attorney. The City Attorney added that the Labor Attorney is the only one who would determine whether he-represents the City. The City Manager advised the Labor Attorney works and represents the interest of the City and individual employees do not have an inherent right per the personnel policy to contact the labor attorney directly. She explained if there is a grievance, the employee goes through the Human Resources Director, who hears the issues and shares them with the labor attorney. She suggested the labor attorney contact Council about this particular issue as he has an opinion he would like to share on this matter and he can do that collectively or individually. Dr. Pullen moved to suspend