Okaloosa County School Board — Workshop Meeting, December 4, 2014 — reading text

Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewing the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. Public Content Request approval to renew the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. For additional information, please contact Eric Mitchell, Director, MIS & IT at (850) 689-7184. File Attachments RENEWAL OF RFB 13-B02.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.21 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Fees, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,590.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB-Bonuses/Exams Recommended Action : Motion to approve the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/ Exams. A copy of the invoice is attached. Public Content Request approval of the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/Exams. A copy of the invoice is attached. For additional information, please contact Judy Kane, Choctawhatchee High School at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,158.72 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide Recommended Action : Motion to approve the Emergency Purchase from Trane in the amount of $141,158.72 from the previously approved tag on through the TCPN Contract #R5045. The current boiler at Fort Walton Beach High School is down leaving no heat throughout the facility. The purchase includes a rental boiler for the week of November 17th until a new boiler can be manufactured and installed the week of Thanksgiving for a permanent solution. The purchase falls  under School Board Policy 2-17 (12) Emergency Purchase. Funds will be paid from Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide. A copy of the quote is attached. Public Content Request approval of the Emergency Purchase from Trane in the amount of $141,158.72 from the previously approved tag on through the TCPN Contract #R5045. The current boiler at Fort Walton Beach High School is down leaving no heat throughout the facility. The purchase includes a rental boiler for the week of November 17th until a new boiler can be manufactured and installed the week of Thanksgiving for a permanent solution. The purchase falls under School Board Policy 2-17 (12) Emergency Purchase. Funds will be paid from Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE QUOTE.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human  Resources, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments Substitute New Hires Board Report 12-08-2014.pdf (35 KB) December 8, 2014 Ed Support Board Report.pdf (45 KB) December 8, 2014 Instructional Board Report.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsDecember8th2014.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.26