Okaloosa County School Board — Workshop Meeting, December 4, 2014 — reading text

(Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Recommended Action : Motion to approve the Self- Help Project for Elliott Point Elementary for a portable restroom to be moved and set- up on the playground. Public Content The Physical Education Department at Elliott Point Elementary School is requesting to move a district owned portable to the playground area on the campus. Because this restroom is a district owned asset, there is no construction cost except to move and install the unit. Quotes have been received by the principal and the approximate cost will include: Water/Sewer Tap - $1,500.00 Materials for Water/Sewer lines - $335.41 Materials for Electrical Service - $181.32 *Ramp/Stairs - $1,620.00 Transport Rental - $341.00 *Total Cost - $3,977.73 Maintenance personnel will provide all labor. The funds are already available through designation of PE fund raisers, through the Physical Education Internal Account (5.521.000). File Attachments Self-help project Portable Restroom Elliott Point playground.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Single Stream Recycling Opportunities with Waste Pro Crestview for the Okaloosa County School District, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Recommended Action : Motion to approve the single stream recycling proposal from Waste Pro Crestview. Public Content Approval is requested to accept the proposed single stream recycling opportunity being offered by Waste Pro Crestview for school campuses located in the Crestview area. Attached is information concerning schools already participating in recycling, and schools that are not and any changes that may save the school district money. File Attachments WastePro documents for School Board agenda Dec 8, 2014.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Contract Extension Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Pricing Recommended Action : Motion to approve the Contract Extension Agreement between The School Board of Okaloosa County and Siemens Building Technologies, Inc. This agreement will extend the term of the current agreement for a period of sixty (60) days. The agreement is effective December 1, 2014 though January 31, 2015. All terms, prices and conditions as contained in RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are in corporated into this agreement by reference. A copy of the Contract Extension Agreement is attached. Public Content Request approval of the Contract Extension Agreement between The School Board of Okaloosa County and Siemens Building Technologies, Inc. This agreement will extend the term of the current agreement for a period of sixty (60) days. The agreement is effective December 1, 2014 though January 31, 2015. All terms, prices and conditions as contained in RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are incorporated into this agreement by reference. A copy of the Contract Extension Agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFP 09-P04 CONTRACT MODIFICATION AGREEMENT.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract Extension Agreement: RFP 09-P03 Food Management Services Non- Profit Food Service Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between The School Board of Okaloosa County and Sodexo  America, LLC, effective January 1, 2015. Public Content Motion to approve the Contract Extension Agreement for Food Management Services Non-Profit Food Service Program between The School Board of Okaloosa County and Sodexo America, LLC, effective January 1, 2015. The current agreement will expire December 31, 2014. A copy of the Contract Extension Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments EXTENSION OF RFP 09-P03.pdf (1,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Annual Agreement for Charter Bus Services: Astro Travel and Tours, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 4, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL  and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ASTRO TRAVEL & TOURS.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :