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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: May 20, 2014
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: EMS Billing Contract with Intermedix
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Request Board approval to award and execute the contract for EMS
billing services with Intermedix for a total estimated cost of $370,000 annually.
BACKGROUND & ANALYSIS: The purpose of the contract is to provide professional billing
services for EMS. The scope of the contract includes, but is not limited to, patient care
reporting, data sharing with key hospitals and reporting to the Florida Department of Health
Bureau of EMS, compliance auditing, fee collection, insurance claims, and direct revenue
payments. Proposals from six billing companies were submitted on March 7, 2014. The Board
approved selection committee met on March 24, 2014, to review and rank the proposals.
Through the RFP process, Intermedix proposed continuing and enhancing services at a
substantial savings compared to the current contract. Currently, Intermedix charges 8.58% of
collections, which includes ToughBook field computers for electronic patient care reporting. In
this proposal, they reduced their collections fee to 5.53% providing the same services for an
approximately $110,000 annual savings. The committee unanimously recommended that
Intermedix be awarded the contract. The coordination process has been completed.
Intermedix is the current billing contractor and has provided this service for Okaloosa County
EMS since May 1999. The existing contract expired May 18, 2014, and new contract will need
to be effective May 19, 2014.
OPTIONS: Approve or Reject the request to award and execute the contract with Intermedix.
RECOMMENDATION: The department recommends awarding the contract with Intermedix
and executing it effective May 19, 2014.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator