Okaloosa County BOCC — June 21, 2016 — FY16 Ed Byrne JAG Agenda Package — reading text

listed in red in the budget categories that will provide additional information via documents on the internet. (4) Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333 , all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period. (5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2. A. Personnel – List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75.50) To View an Example, Click Here PERSONNEL (FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year $0 FEDERAL TOTAL $0 PERSONNEL NARRATIVE (FEDERAL) PERSONNEL (NON-FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year $0 NON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL) TOTAL PERSONNEL $0 B. Fringe Benefits – Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65% should be shown as .0765) To View an Example, Click Here FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate $0 FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) Computation Description Cost Base Rate $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRINGE BENEFITS $0 C. Travel – Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate “location to be determined.” Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the “Contractual/Consultant” category. To View an Example, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost Basis for Number of Number of Item Cost Rate Quantity Cost Rate People Trips Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip 1 $0.00 Local Travel $0.00 Other $0.00 Subtotal $0.00 $0 FEDERAL TOTAL $0 TRAVEL NARRATIVE (FEDERAL) TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost Basis for Number of Number of Item Cost Rate Quantity Cost Rate People Trips Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip 1 $0.00 Local Travel $0.00 Other $0.00 Subtotal $0.00 $0 NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE (NON-FEDERAL) TOTAL TRAVEL $0 D. Equipment – List non-expendable items that are purchased (Note: Organization’s own capitalization policy for classification of equipment should be used). Expendable items should be included in the “Supplies” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Computation Item Cost Quantity Cost Covert Audio Transmitter 1 $2,895.00 $2,895 Covert Audio Transmitter 1 $1,495.00 $1,495 Covert Vehicle Antenna 4 $295.00 $1,180 Audio Receiver/Recorder 1 $3,195.00 $3,195 Repeater w/Rechargeable Battery 1 $3,920.00 $3,920 Covert Antenna 2 $150.00 $300 Covert Audio/Video Recorder 1 $2,495.00 $2,495 Ballistic Shield 23 $895.00