Okaloosa County BOCC — November 5, 2013 — RFQ- SO New Building - Shalimar FINAL — reading text

REQUEST FOR QUALIFICATIONS FOR DESIGN SERVICES ON A NEW OFFICE BUILDING AT THE OKALOOSA COUNTY SHERIFF’S OFFICE LOCATED AT 50 2ND STREET, SHALIMAR, FL RFQ #: BCC -14XX RFQ DUE: XXXXX XX, 201X @ X:00 P.M.  NOTICE TO PROPOSERS REQUEST FOR QUALIFICATIONS FOR DESIGN SERVICES FOR A NEW OFFICE BUILDING AT THE OKALOOSA COUNTY SHERIFF’S OFFICE LOCATED AT 50 2ND STREET, SHALIMAR, FL The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and county policy, request qualifications from professional firms to provide Design Services for a new Office Building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. It is the intent of the Board to enter into contract negotiations with a firm to accomplish the stated objective. Firms desiring consideration should provide an original and five (5) copies of their statement of qualifications. Guidelines detailing form and content requirements for the statement of qualification are available by contacting Zan Fedorak, Purchasing Services Manager, 602-C North Pearl St., Crestview, FL 32536 or 850-689-5690. Proposals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., (CST), December 6, 2013 in order to be considered. All proposals must be in sealed envelopes reflecting on the outside thereof “Design Services Qualifications for a new Office Building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. Due at 4:00 p.m., (CST), on XXXXX X, 201X.” All proposals should be addressed as follows: Okaloosa County Purchasing Department Zan Fedorak 602-C North Pearl St. Crestview, FL 32536 _____________________________ ___________ Zan Fedorak Date Purchasing Services Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY _____________________________________ Don Amunds Chairman Last Revised – 10/17/2011 Page 2 INTRODUCTION/SCOPE OF WORK – The Okaloosa County Board of County Commissioners is soliciting Statements of Qualifications from interested firms detailing their technical and financial qualifications to design a new office building at the Okaloosa County Sheriff’s Office located at 50 2nd Street, Shalimar, FL. The scope of work shall include the design of a new 10,000 square foot (more or less) office building that is anticipated to be two-stories. Design services shall include preparation of all necessary construction documents for the project. The new building shall comply with all Federal, State and local codes including, but not limited to building construction and stormwater management requirements. An elevator meeting all current ADA compliance criteria is to be included. A Building Safety System, including the fire sprinkler system and Fire Alarm System shall be required in accordance with all applicable local, state and federal codes and regulations. The new building shall be ADA compliant. All necessary internal and external signage is to be included in the design. The successful proposer will be responsible for field measurements of the proposed site and analyze space for layout, utilization and any limitations. The successful proposer will be required to meet with designated Board of County Commissioners’ and Sheriff’s representatives to determine the space, size and use requirements. REQUESTED SERVICES – Following selection of a design firm, that firm shall work with Okaloosa County to develop a new office building that will serve the needs of the Sheriff. Plans will be developed based on the direction of the Board of County Commissioners with assistance from Staff. Improvements contemplated with this contract will include site and building improvements. The selected firm shall have sole responsibility for compliance with all applicable local, state and federal codes and design requirements. Ultimately, the design firm shall supply to the County three sets of signed and sealed construction documents (drawings, design documentation, specifications and bid documents) along with all files in an electronic format. Construction drawings shall be in the current version of AutoCAD. OWNERSHIP & USE OF DOCUMENTS – The design services required for the completion of the work constitute a work for hire. All rights to intellectual property in any documents, drawings, specifications and electronic data generated in the course of providing such service are the property of the Owner. The Owner agrees that drawings, specifications, and electronic data shall be not used for any other project but shall be available for use by the Owner for future additions, alterations and remodeling to any structure that is subject to this project. The Design Firm and other providers of professional services shall be permitted to retain copies of the drawings, specifications and electronic data for informational purposes and reference in connection with the Owner’s use and occupancy of the project. The Design Firm shall not use the drawings, specifications or electronic data for any other projects, except by Owner’s prior written approval. The Design Firm and other providers of professional services on this project shall Last Revised – 10/17/2011 Page 3 not be held liable for any changes or modifications to the drawings and specifications made by the Owner after termination of this agreement. After successful completion of this agreement, the Owner shall retain possession of the drawings and specifications as provided herein and shall be entitled to use of the drawings, specifications, and electronic data furnished by the Design Firm without the written permission of the Design Firm. EVALUATION/SELECTION OF PROPOSALS – A Selection Review Committee appointed by the Board of County Commissioners will evaluate all proposals received and: 1. Prepare an alphabetical listing of those proposers determined to be interested and available. Evaluate the proposals meeting minimum submission criteria based upon qualifications and conduct discussions with those firms deemed to be the most highly qualified to provide the services required. Each of the firms will be required to execute the Truth-In-Negotiation certificate as defined in Florida Statutes 287.055. Selection as best qualified will be based on the following considerations: a. Responsiveness of the proposal clearly stating an understanding of the work to be performed for the County. b. Firm’s reputation and competence, including technical education and training, experience in similar type projects, availability of adequate personnel, equipment and facilities and the extent of repeat business of the firm. c. Current workload. d. Financial responsibility. e. Ability to observe and advise whether plans and specifications are being complied with. f. Past record of professional accomplishments. g. Previous experience with Okaloosa County Board of County Commissioners. h. Familiarity with the proposed project area. i. Qualifications of personnel assigned to the program. j. Experience with programs similar in size and scope to those herein proposed. k. Firm’s capability to meet schedules. l. Willingness to meet time and budget requirements. m. Geographic location of the firm, including permanent office of staff and project management team. 2. Review of all proposals received will proceed as follows: a. The Selection Committee will review all written documents submitted. Last Revised – 10/17/2011 Page 4  b. The committee’s ranking of prospective firms shall be based on the firm’s capabilities, ability, and adequacy of personnel, past record, recent experience, current workload and location of the firm or individual as provided in the submittal. c. The Selection Committee may call for presentations by the top ranks firms. 3. Negotiations between the Selection Committee, or the Committee Designee, and the priority proposers (the proposers ranked highest on the Board approved ranking list) that will proceed as follows: a. Negotiations will be held with the highest ranked proposer. b. If no agreement can be reached with the highest ranked proposer, then negotiations will commence with the 2nd highest ranked proposer. c. If no agreement can be reached with the 2nd highest ranked proposer, then negotiations will commence with the 3rd highest ranked proposer. d. If no agreement is reached with the 3rd highest ranked proposer, then the Committee shall return to the Board to report such and recommend that a new ranking list be established from among the other proposals submitted. If for any reason, said procedure is not feasible, the Committee shall seek direction from the Board as to how to proceed further. 4. Presentation of the agreements by the Selection Committee to the Board for approval. The Executive Summary shall inform the Board as to the terms, conditions, and costs associated with the contracts. 5. Upon approval of the agreement by the Board, execution of a formal written agreement prior to commencement of the work associated with the contract. 6. Direct contact one-on-one with the Committee members or the Board of County Commissioners is not allowed. Selection will be on the basis of professional qualifications and experience. Failure to comply with this requirement can result in disqualification. a. The Selection Review Committee will evaluate and rank all proposals meeting the minimum submission requirements and enter into formal negotiations with said firms. Firms will be notified of dates and times of any interviews. PROPOSAL OPENING – Names of firms that submit a qualifications proposal on or before the dealing specified herein shall be available to the public once the submittal deadline has passed. It is the proposer’s responsibility to assure that his proposal is delivered at the proper time and place. Offers by telegram, facsimile or telephone are NOT acceptable. Note: Crestview, Florida is “not a next day guaranteed delivery location” by delivery services. Last Revised – 10/17/2011 Page 5  SPECIAL CONDITIONS 1. Applicable Laws and Regulations - The proposers attention is directed to the fact that all applicable state laws, county municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over project shall apply to the proposal throughout, and they will be deemed to be included in the contract the same as though they are written out in full herein. Special attention shall be applied to ensure that the building and all modifications to it are compliant with the current ADA codes. 2. Review of Job Site – for technical information or to see the project site, contact Don Turner, County Facility Maintenance