Fort Walton Beach Council minutes — 01-26-2010 regular — reading text

73 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA JANUARY 26, 2010 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, January 26, 2010, at 6:00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Nabors, Bobby Bill Patterson, and Dick Rynearson. Also Present: Robert Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Rev. Scottie Thigpen, Beulah Baptist Church, gave the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 544 and youth from the Beulah Baptist Church led in the Pledge of Allegiance. ACE AWARDS The Mayor presented the Student Ace Awards to Camille C. Dougherty of Choctawhatchee High School and Jessica Niemiec of Fort Walton Beach High School. APPROVAL OF AGENDA Mr. Garvie moved to approve the agenda as the business of the day. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. CONSENT AGENDA Mr. Patterson moved to approve the following Consent Agenda items. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. APPROVAL OF MINUTES Approval of minutes of January 12, 2010, Regular Meeting. MOU— POLICE DEPT /US MARSHALS Approval of Police Department Memorandum of Understanding with the United States Marshals Service ( USMS) set at a maximum of $30, 000 for FY 2010. DENTAL INSURANCE CONTINUATION Continuation of City's self- insured dental program with Dental Decisions effective March 2010 through September 2010 at the following monthly rages: Single: $ 14. 99 ( employer), $ 5. 00 employee), for a total of $ 19. 99; Family: $ 42.95 ( employer), $ 14. 32 ( employee), for a total of 57.27. 74 Regular Council 1/ 26/ 10 RES. 2010 -3. DISSOLUTION OF WATERFRONT COMMITTEE A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA; ABOLISHING THE WATERFRONT COMMITTEE; AND SETTING AN EFFECTIVE DATE. CARRY -OVER FUNDS FOR UPDATED AERIAL PHOTOGRAPHY PROJECT Approval to utilize 2008 -09 Carry-Over funds in the amount of $ 50,000 to partner with Okaloosa County for an updated aerial photography project. QUASI -JUDICIAL —FINAL PLAT, PRESCOTT' S LANDING SUBDIVISION The City Attorney advised this is a quasi-judicial proceeding to approve the final plat for Prescott's Landing subdivision and gave the oath to those who planned to testify. Les Porterfield of Porterfield Engineering, representing Nitsi Bennett of Habitat for Humanity, had nothing to comment and deferred to City Staff. Michael Beedie, City Engineer, advised the final plat for Prescott's Landing Subdivision consists of a five lot subdivision located at 110 -A to 110E Methodist Avenue SE and is a replat of the property. The site is undeveloped and the owner, Habitat for Humanity, plans to develop the property into five single family affordable housing homes. Mr. Beedie continued that the Municipal Planning Board heard the request on January 14, 2010, and recommended unanimously that City Council approve the request. As there were no objections, the Staff Report was entered into the record. The Mayor opened the public hearing. As there was none the public hearing was closed. Mr. Garvie moved to approve the Final Plat for Prescott' s Landing Subdivision, located at 110A to 110E Methodist Avenue SE. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. ORD. 1819— ABOLISH BEAUTIFICATION COMMITTEE The City Attorney read the ordinance by title. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; PROVIDING FOR AUTHORITY; AMENDING SECTION 2. 03, BEAUTIFICATION COMMITTEE, TO ABOLISH COMMITTEE; AMENDING SECTION 2. 13, TREE BOARD, TO ABOLISH BOARD; AMENDING SECTION 2. 11, MUNICIPAL PLANNING BOARD, TO APPOINT DUTIES OF TREE BOARD TO MUNICIPAL PLANNING BOARD AND OTHERWISE AS NEEDED; RESOLVING CONFLICTING PROVISIONS AND SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The City Manager advised this is consistent with Council' s direction of the meeting of January 12, 2010, to abolish the Beautification Committee and assign the duties of the Tree Board to the Municipal Planning Board. Mr. Rynearson received clarification that remaining funds in any Beautification accounts were used to purchase a tree for planting on Arbor Day, which was held on January 15, 2010. The Mayor opened the public hearing. As there was none the public hearing was closed. Mr. Holmes moved to adopt Ord. 1819 on first reading. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor.  75 Regular Council 1/ 26/ 10 ORD. 1794, LAND DEVELOPMENT CODE AMENDMENT The City Attorney read the ordinance by title. AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA; PROVIDING AUTHORITY & INTENT; AMENDING CHAPTER 15, ZONING DISTRICTS, OF THE LAND DEVELOPMENT CODE, BY PERMITTING MOTORSPORTS RENTALS AND SALES AS A CONDITIONAL USE IN THE MIXED USE MAIN STREET DISTRICT; ADOPTING A DEFINITION FOR MOTORSPORTS RENTALS AND SALES; AND SETTING AN t EFFECTIVE DATE. Mr. Beedie advised nothing has changed since first reading, and that the ordinance is a district wide allowance of this conditional use. The Mayor opened the public hearing. As there was none the public hearing was closed. Mr. Nabors moved to adopt Ord. 1794 on second reading. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. ORD. 1807, DEBRIS HAULING SERVICES The City Attorney read the ordinance by title. AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA; PROVIDING AUTHORITY; AMENDING CHAPTER 8, LICENSES & BUSINESS REGULATIONS BY ADOPTING A NEW CHAPTER 8. 12, ENTITLED CONSTRUCTION & DEMOLITION DEBRIS HAULING SERVICES; REQUIRING PERMITTING OF OWNERS AND OPERATORS; REGULATING CONSTRUCTION & DEMOLITION DEBRIS HAULING SERVICES ON PRIVATE PROPERTY; REPEALING CONFLICTING PROVISIONS; AND SETTING AN EFFECTIVE DATE. Mr. Beedie advised nothing has changed since first reading. The Mayor opened the public hearing. As there was none the public hearing was closed. Mr. Reeves moved to adopt Ord. 1807 on second reading. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. ORD. 1792, SOLID WASTE RATES AND CHARGES The City Attorney read the ordinance by title. AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA; PROVIDING FOR AUTHORITY; AMENDING CHAPTER 10. 80, SOLID WASTE, AND CHAPTER 10. 82, RATES AND CHARGES, OF THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Mr. Beedie explained Ord. 1792 has been changed and /or updated to remove out -dated language and add additional language to standardize the document in accordance with today's practices. It was noted that Ord. 1807, Debris Hauling Services, had to be approved and adopted by Council prior to approving Ord. 1792. Mr. Reeves moved to adopt Ord. 1792 on second reading. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 76 Regular Council 1/ 26/ 10 AWARD RFQ PRE -QUALIFICATION FOR GENERAL CONSULTING SERVICES Mr. Beedie advised that the City received 20 proposals from consulting firms, and an Evaluation Committee consisting of City Staff short- listed the top- ranked firms to nine firms. Mr. Beedie continued these firms conducted a short presentation and the Evaluation Committee selected the top three firms of Hatch Mott MacDonald of Pensacola; CH2M Hill of Pensacola; and Goodwyn, Mills and Cawood, Inc., of Fort Walton Beach, to be awarded the RFQ for general consulting services. Mr. Beedie also advised Staff requests Council authorization for the City Attorney to develop a continuing contract document and the City Manager to execute the contract with each of the three firms for an initial period of one ( 1) year, with four (4) one -year term options, for a maximum contract term of five ( 5) years, based on the performance of each consultant. The Mayor noted a letter from the City Manager in response to a vendor protest, and that the City acted properly in the recommendation to award the RFQ and that the vendor protest is denied. Discussion included that each firm will be reviewed for performance after one year; that projects will be assigned to the firm by City Staff in accordance with the firm' s strengths for the particular project; and the possibility exists that a firm will not receive projects as it is a task -oriented process. The City Attorney clarified a statement that was made regarding projects being unknown to the City, and explained that the majority of projects being assigned are known to the City; in fact, there is a series of projects the City is anticipating and that is how the firms will be chosen. Mr. Miller moved to award RFQ 10 -002 for general contracting services to the three ( 3) top -ranked firms, Hatch Mott MacDonald of Pensacola; CH2M Hill of Pensacola; and Goodwyn, Mills and Cawood, Inc., of Fort Walton Beach, and to authorize the City Attorney to develop a continuing contract document and the City Manager to execute a continuing contract for general consulting services with each of the three ( 3) consulting firms for an initial period of one ( 1)year, with four ( 4) one -year term options, for a maximum contract term of five ( 5) years, based on the performance of each consultant. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Council complimented Staff on their efforts and hard work and diligence in coming up with their recommendations. CGI GROUP CUSTOMERS The City Manager advised this matter needs to be brought to Council's attention to ensure they are in agreement with the recommendation of Staff, in conjunction with the City Attorney's recommendation. The City Manager explained