Fort Walton Beach Council agenda — 08-28-2007 regular agenda — reading text

covered when they discuss the budget for recycling.  Special Council Meeting 8- 8- 07 55 BUDGET REVIEW Council began review of the Fund/ Department/Division proposed budgets. CITY COUNCIL Review included the cost of personal services for salaries and insurance. It was recommended that Council not receive an increase in salary to maintain the same level as the current year. J The Finance Director explained the I RS has a special provision that payroll taxes. She noted previously Council was stipends are subject to paid as a reimbursement then received a 1099, but now the checks will recognize the payroll tax. The City Manager explained the increase in the budget is a result of the new tracking method of expenditures being placed in the appropriate department for the responsible expenditure. During review it was suggested that food & drinks for City Council meetings under Operating Supplies be changed to refreshments. Kabe Wood, 240 Brooks Street, suggested Council receive no cost of living increase and no more increase than the other employees. Mr. Minich moved to increase the salary of Council and the Mayor 1. 4%. Mr. Garvie seconded motion and it carried by a vote of 6 to 1 with Holmes, Miller, Reeves, Garvie, Hartwell, and Minich in favor and Pullen opposed. The City Manager noted staff will return tomorrow evening to let Council know the tally for that particular item, and everything else would remain the same unless there are other changes. CITY CLERK Review of the City Clerk Department budget included an exchange of views on the deletion of $ 20, 000 for the 4th of July fireworks. The City Clerk mentioned that the Chamber of Commerce said they would probably take it over if Council did not fund the fireworks. Glenda Glover, 115 Waynel Circle, expressed her desire to see Council continue to keep the 4th of July and to use the money for candy and beads toward fireworks. Kabe Wood, 240 Brooks Street, suggested the City ask the TDC or the Chamber of Commerce for support. Dr. Pullen moved to re- instate $ 20, 000 for the 4th of July fireworks. Mr. Garvie seconded motion. It was further suggested that the City partner with the Chamber to put on the event and also proceed to get donations to off-set the $ 20, 000. 00. The City Clerk stated she will speak with the Chamber of Commerce tomorrow. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor.  8- 8- 07 56 Special Council Meeting RECESS The meeting recessed at 7: 27 p. m. RECONVENE The meeting reconvened at 7:40 p. m. CITY MANAGER The City Manager pointed out the major change in the City Manager Department budget is the Budget & Grants Manager position is moving back to the Finance Department. Mr. Minich moved to accept the City Manager Department budget as presented. Mr. 0 Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. HUMAN RESOURCES Review of the Human Resource Department budget included the Cafeteria Plan Administration; the relocation expense; special events for the benefit fair, employee/ manager of the year awards, Florida Government week, and service awards; and the deletion of flu shots estimated at $ 3, 000. 00. Mr. Minich moved to accept the overall budget of the Human Resources Department budget as presented, not to increase but to provide flu shots. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. FINANCE DEPARTMENT/ CUSTOMER SERVICE The Finance Director went over the budgets for the Finance Department and Customer Service under the Utilities Fund. Mr. Garvie moved to accept the Finance Department and Customer Service budgets as presented. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. PURCHASING DEPARTMENT Review of the Purchasing Department budget included the HTE Maintenance contract and explanation of the tuition reimbursement program. Mr. Minich moved to accept the Purchasing Department budget as presented. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. POLICE DEPARTMENT/ LETF' S Review of the budgets for the Police Department, the Law Enforcement Trust Fund, and the Law Enforcement Training Fund included the vehicle purchases, ammunition, ballistic vests, and accreditation. o Mr. Garvie moved to accept the budgets for the Police Department, the Law Enforcement Trust Fund and the Law Enforcement Training Fund as presented. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor.  Special Council Meeting 8- 8- 07 57 FIRE DEPARTMENT Review of the Fire Department budget included assurance from the Fire Chief that the safety of the firefighters will not be impacted by the deletion of the ventilator for rescue, the hard suction hose, the scuba equipment, repairs to Flashy the Fire dog, or the truck to replace the sedan. The Fire Chief mentioned that the Union is moving forward with the consolidation study and 1 there may be a request for a workshop on a fire assessment as a way to bring in funding for the fire department. Millie Thrush, 316 Sudduth Circle, requested when it comes time to consider consolidation that it be given a lot of time for discussion with the public. Mr. Minich moved to accept the Fire Department budget as presented. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. The City Manager mentioned when Union negotiations are started staftwill come back with an amendment to the budget. PARKS AND RECREATION Review of the Parks & Recreation budget included the reduction in costs for janitor: services, tennis center operations contractor, tennis center grounds maintenance, kid' s day from 2 to 1 event, and Sunday in the Park reduced to 1 event, reduced book purchase for the library,and the reduced inventory for the museum; expenses for the employee picnic, Christmas parade; and the capital outlay expenses for the auditorium roof repair, three mowers, safety netting, and fire alarm wiring at the museum. During some discussion the idea of a Parks & Recreation Advisory Committee was mentioned, the internet fees paid for by the Library Co- Op, the reduced amount for the purchase of books, and the deletion of the automatic doors at the Senior Center. Glenda Glover, 115 Waynel Circle, asked Council not to consider a cooperative parks & recreation agreement with the County as she felt the County would not pay their fair share. She addressed the idea of another advisory committee and commented that the employees are overrun with attending the current committees. She wished to know how the City assists the BMX track. The Parks & Recreation Director explained the City provides the BMX track with $ 2, 000 a year for upgrades, $ 2, 000 for insurance, and $ 6, 500 to supplement operations. J Ms. Glover expressed a desire for the City to help the golf course and the quality of life for people who play golf. Dr. Pullen moved to increase funding for the library by $ 10, 000 for publications and materials. Motion died for lack of a second. Mr. Hartwell moved to accept the Parks & Recreation budgets and add $ 3, 200 for automatic doors at the Senior Center and add $ 10, 000 for publications and materials for the Dr. Pullen seconded motion and it carried by a vote of 4 to 3 with Library. Garvie, Pullen, Hartwell, and Minich in favor and Holmes, Miller and Reeves opposed.  8- 8- 07 58 Special Council Meeting INFORMATION TECHNOLOGY Review of the IT budget included the communication services for internet, in- house equipment repair, and computer training. The question on the status of enhancing E- Government was raised. The City Manager mentioned that the scope was narrowed to the Charter Officers to have lap tops at the meetings and the City Attorney and the City Manager have a lap top and it is planned for the Finance Director to get a lap top. She stated the City already offers a number of internet services from paying utility bills on line to printing out a map, and there is internet access in the Council Chambers. The IT Director mentioned that an item will be brought before Council on Monday with a request for a continuation to waive the bid process for FY 2007/ 08 for computer related purchases as has been done by Council since FY 1998/ 99. He explained because computer prices change so quickly it will allow them to get a written request for a quote from five vendors and lock in the price before it goes up. Mr. Miller moved to accept the Information Technology budget as presented. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. PARKS & RECREATION Mr. Minich moved to reconsider the budget for the Parks & Recreation Department. Mr. Reeves seconded motion and it carried by a vote of 4 to 3 with Holmes, Miller, Reeves, and Minich in favor and Garvie, Pullen, and Hartwell opposed. Mr. Minich moved to accept the Parks & Recreation budget as presented and add $ 3, 200 for automatic doors at the Senior Center. Mr. Reeves seconded motion. Discussion included the desire expressed that the $ 10, 000 for books at the library be added to the budget. The Mayor called for the vote on the motion and it failed by a vote of 3 to 4 with Holmes, Reeves, and Minich in favor and Miller, Garvie, Pullen, and Hartwell opposed. Mr. Minich moved to accept the Parks & Recreation budget as presented. Mr. Holmes seconded motion and it carried by a vote of 4 to 3 with Holmes, Miller,