Fort Walton Beach Council agenda — 08-28-2007 regular agenda — reading text

providing Clerk; and for authority; formalizing salal"1, benefits, and compensation for the City for effective date, ( City Clerk) ( See Backup) providing an Consideration of a request to direct the City Clerk to notify affected property owners 7. of City- initiated rezonings. ( CDS Director) ( See Backup). the agenda. 8. Comments from General Public on matters of City business not otherwise on Finance 9. Presentation of quarterly reports for the General Employees Pension Fund. ( Director) ( See Backup) of Care, 10. Request authorization by Okaloosa Walton Homeless Continuum and Opportunity Inc, to certify their HUD grant applications: Independent Living with the Consolidated Plan, further authorize Housing for Live are consistent City' s the Mayor to execute the necessary documents. ( CDS Director) ( See Backup). No items No items 11. Consideration of Ordinance ( 1734) of the City of Fort Walton Beach, Florida, related to alarm systems, amending Ordinance 1667 by amending initial permit fee; and providing an effective date. ( Police Chief) ( See Backup) AFtltJIG$....~ H-= IpUBLlc:: lrstFtf!8c1ln9 12. Consideration of Ordinance ( 1728) of the City of Fort Walton Beach, Florida, amending the City' s Comprehensive Plan relating to property located at 739 Lovejoy Road NW; providing for authority; providing for findings of fact; providing for amendment of the Future Land Use Map for the property form MDR, Medium Density Residential to MUCC, Mixed Use Community Commercial; providing for internal consistency; providing for transmittal; and providing for an effective date. ( CDS Director) ( See Backup) Municipal Planning Board Recomrrfendation: Approval (6- 0) ( 8/2/07) 13. Consideration of an Ordinance ( 1731) of the City of Fort Walton Beach, Florida; providing for authority; amending Volume IV, Land Development Code, Chapter 12. 457 MUW- 18 Mixed- Use Waterfront District to permit by conditional use marinas with watercraft dry storage facilities; providing for repeal of prior provisions; providing for severability, and providing an effective date. ( CDS Director) ( See Backup) Municipal Planning Board Recommendation: Approval (4-2) (8/2/07) 14. Consideration of an Ordinance ( 1726) of the City of Fort Walton Beach, Florida; providing for authority; amending section 12. 735. 01, Land Development Code, entitled " Home Occupations": by removing the requirement for an annual inspection by the Building Official and the Fire Chief and amending section 8. 05. 01 Licenses and Business Regulations: entitled " Annual Inspection Required: by removing the requirement for the Fire Department to conduct annual inspection for Home Occupations; providing for severability, and providing an effective date. ( CDS Director) See Backup) Municipal Planning Board Recommendation: Approval (6-0) (8/2/07) 15. Future Agenda Items 16. Consideration of Resolution ( 07- 11) of the City of Fort Walton Beach, Florida; creating the Fort Walton Beach Waterfront Committee; establishing its membership at five members; and setting an effective date. ( CDS Director) ( See Backup) 17. Pursuant to Vol. 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Fort Walton Beach Code of Ordinances, and Section 4, Paragraph J of the Purchasing Policies and Procedures, request authorization to negotiate with the top- ranked firm, Tiscler- Bise Incorporated of Bethesda, Maryland to evaluate and implement an Impact Fee Reconnaissance Study ( RFP 07- 120) and to update Water and Sewer Impact fees, for a total cost not to exceed $ 38, 200. If approved, a budget amendment will be prepared and submitted for Council approval. (Utilities Director) ( See Backup) 18. Consideration of implementing Golf Club Fees effective immediately. ( Council Member Miller) ( See Backup). 19. Discussion of the signing of Fairgrounds sale with the County. ( Council Member Miller) ( See Backup). 20. Consideration of a request to authorize the City Manager to solicit a request for proposal for state legislative support services. ( City Manager) ( See Backup), 21. Mayor/ Council Announcements 22. City Manager Announcements  CITY COUNCIL MEETING Approval of Agenda No Backup) Council Action 1 st 2nd Vote: 1 Agenda Item Number:'  CITY COUNCIL MEETING August 28, 2007 Consent Agenda Approval of Minutes: Special Council Meeting, August 8, 9 & 13, 2007 Special Council Meeting, August 10, 2007 City Clerk) Council Action 1st 2nd Vote: 2 Agenda Item Number:  53 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 8, 2007 INTRODUCTION A Special Council Meeting of the City Council of Fort Walton Beach, Florida, was held on Wednesday, August 8, 2006, at 5:30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich. Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attorney; and Department Directors. CALL TO ORDER The Mayor called the meeting to order for the purpose of reviewing and discussing the proposed 2007/ 08 budget. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. METHODOLOGY The City Manager mentioned in prior years Council has conducted a review of each Department's budget and during the review process if Council had a change to the budget there was a motion and a second to make that change and if passed then that particular line item or budget was changed. She wished to know how Council wished to proceed this year. She noted it is a draft budget and Council is not voting on the overall budget, but it will give staff direction to change the budget so when it is received again in September, it will reflect the changes made during the budget review. Mr. Minich moved to accept the procedures used in the past as outlined by the City Manager. Mr. Holmes seconded motion. Mr. Minich received confirmation that the Mayor will allow the public to speak about a particular subject before a motion is made. Mr. Miller disagreed with the approach of voting on each one as they go through as they may cut more than needed, and suggested that a log be kept of the areas of concern and they become the potential areas for reductions. The City Manager commented based on what Council decides tonight, staff plans to bring back tomorrow a tally of the impact with the changes made tonight and Council can re- address those if they decide it is too severe. She stated staff is looking for a consensus of a change. Dr. Pullen agreed with Mr. Miller' s idea but was unsure how to tie it together. He expressed Council can come back to an issue and they have to look at the overall effect. C_~ 54 Special Council Meeting 8- 8- 07 METHODOLOGY The Mayor called for the vote on the motion and it carried by a vote of 5 to 2 with Holmes, Reeves, Garvie, Hartwell, and Minich in favor and Miller and Pullen opposed. PROPOSED FY 06/ 07 BUDGET OVERVIEW Consideration of the City Manager' s proposed FY 2007/ 08 budget. Charlotte Dunworth, Budget/Grant . Manager, first explained the budget development ~ process that begins in January then gave a Power Point presentation of the proposed budget. Topics discussed included general fund revenues from ad valorem taxes, local option gas tax, franchise fees, utility taxes, licenses & permits, intergovernmental revenue, charges for services, fines & forfeitures, interest & other revenues, and transfers in. There was some discussion on the Communications Services Tax, the performance adjustment, the vacancies not funded, the report due in August on the Alternative Services Delivery Study with implementation anticipated in January 2008; and concerns were expressed over the revenue forecast and the transfers from fund balance to the general fund and the enterprise funds. Mr. Minich called a point of order that the ground rules had been established and the agenda should be followed. The Mayor agreed and stated they should go by Departments as Council has already established the ground rules. The question was posed on the amount of money being taken out of reserves to balance the budget. The City Manager pointed out the information provided on possible budget reductions if Council did not wish to use transfers from reserves. Mr. Minich called a point of order and requested they go through the agenda as laid out. The Mayor agreed and stated questions will be asked in their respective areas. As Ms. Dunworth continued with the power point presentation on the anticipated revenues questions were posed on the fund transfers to the general fund. The City Manager explained the transfers represent a transfer of excess proceeds from the enterprise funds and represent the cost of services the general fund provides to those funds. She also pointed out an accounting change this year to reflect all the expenditures previously reported under non- departmental are now reported under the appropriate department. As concerns were expressed over reducing the amount in the reserve fund below a certain percentage, the City Manager offered to bring to Council a reserve policy for approval. The Finance Director explained there is 50- 55% in the unreserved fund balance. Kabe Wood, 240 Brooks Street, received further clarification that the total amount of transfers from the fund balance would be approximately $ 1. 6 million. Glenda Glover, 115 Waynel Circle, wished to know if recycling would be continued. The City Manager mentioned staff made a recommendation on recycling based on fuel and oil which will be