Fort Walton Beach Council agenda — 03-24-10 regular — reading text

get through May to get an idea in the spring months where their production is at the time. He said if the production picks up maybe the revenues will match expenses, then that would be the best time to bring the item back to Council to get endorsement. He requested Council consider postponing the issue until the end of May and if they see that the revenues have caught up with expenditures and they are on pace to meet their projections, that would be the ideal time to bring it back to Council. Brandy Wunker, Finance Director, stated she prepared a proforma income statement for the Utilities Fund and it does show that their current fiscal year revenues are lower than what had been budgeted so they would like to wait until May to get a better idea of where the revenues are going to fall for the current fiscal year. She said if the revenues start to trend upward then they would like to wait to see if they can do the project at ,that time and bring it forward then. Discussion included whether to postpone the item until June for the Utilities Director and the consultant to provide information regarding investment return on the issue, or whether to postpone the issue until next year. Mr. Minich moved to postpone the item until the first meeting in June. Mr. Reeves seconded motion and it carried unanimously with Miller, Reeves, Garvie, Pullen, and Minich in favor Holmes and Hartwell absent). AMENDMENT TO CONTRACT FOR LEGAL SERVICES Consideration of a request to approve the Amendment to Contract for Legal Services 2008 and authorize the Mayor to execute the Contract. The City Attorney explained along the .lines of attempting to save the City money she put together a proposed amendment ( a fixed annual rate of $ 90, 000) that will equate to a reduction for the current years contract and also a reduction for the next fiscal year that she expects would remain until there is another reason to re- evalluate. She said she has removed some charges, there are no charges for her seminars and continuing legal education and she will not bill for phone calls, copies, faxes, and such. She requested Council authorize the Amendment to the Contract. The Mayor opened the floor for public input. As there was none public input was closed. Mr. Minich moved to approve the Amendment to Contract for Legal Services 2008. Mr. Garvie seconded motion and it carried by a vote of 4 to 1 with Miller, Reeves, Garvie, and Minich in favor and Pullen opposed (Holmes and Hartwell absent). OTHER CITY BUSINESEi FOR DISCUSSION PURPOSES Mr. Miller discussed the upcoming budget and the need for citizens to provide input on the services the City provides to better enable the Council to make decisions at budget time. Dr. Pullen informed the Library Board is establishing a committee to look at the Interlocal Agreement and the Library Director will be one member. He said another representative from the City is needed 20th and the name has to be submitted by the of March. Mr. Garvie commented an individual knowledgeable in finance is desired for the Committee. The Acting City Manager offered to step in until a permanent member is selected. The Mayor announced that at 7:48 p. m. only 7 of the 9 precincts were in, so the election results are not ready to be certified and the meeting would continue with the Mayor /Council announcements. 4- Regular Council 3 -10 -09 139 MAYORICOUNCIL ANNOUNCEMENTS The Mayor thanked the Human Resources staff for the successful Wellness Day. He also advised the City is ranked # 9 by Florida Trend Magazine for the best funded General Employees Fund. He also discussed the tennis tournament, said it was outstanding and thanked the tennis staff and the community partners in the event. The Mayor reminded Council that their list of 10 candidates for the City Manager position are due tomorrow. CITY MANAGER ANNOUNCEMENTS The City Manager advised the Oregon Avenue waterline project is underway; the Kepner Drive project begins in two weeks; and the five stormwater separators project received through the grant will begin in about three weeks. RECESS The meeting recessed at 7: 58 p. m. RECONVENE The meeting reconvened at 8: 33 p. m. Councilman Mike Holmes and City Clerk Helen Spencer arrived at 8: 33 p. m. CERTIFICATION OF ELECTION RESULTS Consideration of certifying municipal election results for March 10, 2009 and authorize City Council to execute the necessary documents. The City Clerk read the Official Election Results: Mayor: Mike Anderson —unopposed Seat 5: Robert Nabors 1163 votes; Donald Panzenhagen 793 votes Seat 6: Lewis Jennings 636 votes; Bill Patterson 776 votes; Brian Rosales 593 votes Seat 7: Dick Rynearson 1, 092 votes; Kabe Woods 905 votes The City Clerk passed around the Certificate of the Board of City Canvassers of the City Election held on March 10, 2009 for each Council member to sign. ADJOURNMENT There being no further business, the meeting adjourned at 8:36 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 5-  CITY COUNCIL MEETING March 24, 2009 Consent Agenda Consideration of a request for approval for an interlocal agreement between the City of Fort Walton Beach and the Okaloosa County BCC for radio communication equipment received through PSIC Grant Fire Chief) Agenda Item Number: 4  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 24, 2009 TO: Robert Mearns, Acting City Manager FROM: Mike Dutton, Fire Chief V° SUBJECT: Interlocal Agreement between the City of Fort Walton Beach and the Okaloosa Board of County Commissioners for Radio Communication Equipment Received through the PSIC Grant. BACKGROUND: The Department of Commerce joined the Department of Homeland Security to co- sponsor a bill creating the " Call Home Act of 2006 ". Within this legislation was the Public Safety Interoperable Communications Grant ( PSIC) which provided $ 1 billion dollars to assist the states in securing some extent of interoperability between jurisdictions. The State of Florida determined that the best way to utilize the PSIC grant was to expand the Statewide Law Enforcement Radio System ( SLERS) that was already established and in use in much of the state. SLERS is an 800 MHz trunked radio system that is described as "the premier public safety radio system for all law enforcement, first responders and other public safety users in Florida. It provides a single,. proven, robust system with direct, same system interoperability between all users." This Interlocal Agreement outlines the requirements for the transfer and use of property obtained by the Okaloosa County Board of Commissioners under the PSIC Grant. DISCUSSION: Funding has been provided to purchase communication equipment as outlined in the Region 1 Public Safety Interoperability Sub -Grant Worksheet to provide for interoperability within Okaloosa County. The equipment for the City of Fort Walton Beach will be used by both the Fire Department and Police Department and is listed in the attached Interlocal Agreement. RECOMMENDATION: It is to the benefit of the City to enter into this agreement with the Okaloosa County Board of County Commissioners. Staff recommends that Council direct the Mayor to sign the Interlocal Agreement for Radio Communication Equipment Received. C:\ Documents and Settings\ mjohnson\My Documents\ DEmery\MERLIMSTAFF Reports \Staff Report Interlocal Agreement for Radio Communications Equipment Received. doc Reviewed and Concurred: Hold for discussion: Denied: 3llele9 r ert Meares, Acting City Manager Date Comments: C:\ Documents and Settings'unjohnson\My Documents\ DEmery\MERLIMSTAFF Reports \Staff Report Interlocal Agreement for Radio Communications Equipment Received. doc 2-  INTERLOCAL AGREEMENT FOR RADIO COMMUNICATION EQUIPMENT RECEIVED This AGREEMENT is entered into and between Okaloosa County Board of County Commissioners and, City of Ft. Walton Beach, hereinafter referred to as the Recipient Agency. PURPOSE: This Interlocal Agreement outlines the requirements for the transfer and use of property obtained by the Okaloosa County Board of County Commissioners under a grant with the State of Florida, Division of Emergency Management, U. S. Department of Homeland Security Grants Program. The executed contract number for this grant is 09- DS- 31- 01- 56 -01. DISCUSSION: Funding has been provided to purchase communication equipment as enumerated in the Region 1 Public Safety Interoperability Sub -Grant Budget Detail Worksheet to provide for interoperability within Okaloosa County. RESPONSIBILITIES: Okaloosa County Board of County Commissioners agrees to transfer temporary ownership of the property listed below to the Recipient Agency which agrees to maintain the property at its sole expense. In addition the Recipient Agency agrees to Audit Requirements of the property which may include, but not limited to, on -site visits by County, State or Federal staff, limited scope audits as defined by OMB Circular A -133, as revised, and/ or other procedures. The Recipient Agency agrees to use all property for its intended purposes. The Recipient Agency agrees not to transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the listed property without prior written consent of the Okaloosa County Board of County Commissioners. The Recipient Agency agrees to administer a system to protect, preserve, use, maintain, and dispose of the property listed below according to applicable county, state and federal guidelines. In the event the property is lost, destroyed or damaged beyond repair the Recipient Agency will compensate the County as determined by the granting agency. By entering into this Agreement, the Recipient Agency agrees to comply and cooperate with any monitoring procedures deemed appropriate by Okaloosa County Board of County Commissioners and the State of Florida, Division of Emergency Management, U. S. Department of Homeland Security Grants Program for a period of five (5) years. It is further agreed upon that the Recipient Agency will comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Comptroller or Auditor General. The Recipient Agency further agrees to provide an annual written report on asset condition and location. In addition the Recipient Agency agrees to participate in initial radio equipment training and Communication Exercise Training, when scheduled, in order to effectively prepare for and respond to real time events. 3-