Okaloosa County School Board — Workshop Meeting, August 8, 2013 — reading text

Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $3,158,211.24 and Bank Transfers in the amount of $30,000,329.55. Public Content Pursuant to Florida Statute 1001.42, Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - July 2013.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County, Florida and Jacobs/L-3, a Joint Venture, presented by Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Recommended Action : Motion to approve the Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County and Jacobs/ L-3, A Joint Venture. Public Content An Agreement for Total Program Management Services on a Task Order Basis for Program Five (5) between the School Board and Jacobs-/L3, A Joint Venture for the delivery of the School District’s construction program for the next five years. File Attachments TPM - 2013 - Final.pdf (2,430 KB) Technology_Plan 2013-2016 FINAL.pdf (1,169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Florida Department of Education Domestic Security Grant 2011-2012 Amendment, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Budget Source : Florida DOE Domestic Security Grant 2011-2012 Recommended Action : Motion to approve the amended project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. Public Content The School District has received the Project Award Notification letter from the Florida Department of Education. The authorized funding amount of the grant is $46,250.00. Approval is requested to amend the project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. The amended list is: AEL: 14SW Six (6') foot fencing, approximately 1,850 linear feet and gate for Lewis School $31,175.00 AEL: 14SW-01-Door, Electric security roll back gate, Bay Area Office, Lowery Place $14,900.00 File Attachments DOE forms 150 and 151 (amendment).pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase 6A 1.012(11)(b) Lego Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,776.56 Budgeted : Yes Budget Source : Split Funding, Federal Funds, Project 4471, Race To The Top Y4Q1 and General Funds Recommended Action : Motion to approve the Exempted Purchase Lego Education in the amount of $36,776.56 to purchase Getting Started Packs, Robotic Activity Mats and supplies for 7 District schools. The funding will eventually be paid entirely from federal funds, project 4471 Race to the Top, but until a budget amendment is approved by the D.O.E., $2,000 of the quote must be paid from general funds. An expenditure  reversal will be done at a later date. Public Content Exempted Purchase Lego Education in the amount of $36,776.56 to purchase Getting Started Packs, Robotic Activity Mats and supplies for the following District schools: 1. Davidson MS 2. Shoal River MS 3. Meigs MS 4. Pryor MS 5. Bruner MS 6. Destin MS The funding will eventually be paid entirely from federal funds, project 4471 Race to the Top, but until a budget amendment is approved by the D.O.E., $2,000 of the quote must be paid from general funds. An expenditure reversal will be done at a later date. A copy of the quote is attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at 850-833-5876 File Attachments LEGO EDUC-REVISED QUOTE.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 No Award for ITB 14-01 Outdoor Walk-In Freezer Purchase/Installation/Delivery & Kitchen Equipment  Renovation-Crestview HS, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation not to award ITB 14-01Outdoor Walk-In Freezer Purchase/Installation/Delivery & Kitchen Equipment Renovation-Crestview HS due to being over budget. Public Content The bid was initiated by School Nutrition Center to add an outdoor freezer and convert the existing indoor freezer/cooler combination unit to a side-by- side double cooler unit. Only one (1) bid was received and the committee deemed it cost prohibitive as it was over budget. A copy of the tabulation and recommendation sheet is attached. For additional information, please contact Richard D. Norris, Specialist, School Nutrition Center at (850) 301-3020. File Attachments ITB 14-01 TABULATION.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.15 RFP 14-02 Cued Speech Transliterating Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,250.00 Budgeted : Yes Recommended Action : Motion to approve the award of RFP 14-02 Cued Speech Transliterating Services. The recommended award is to Sharon Romero at an hourly rate of $50.00 for an estimated 1,425 hours, for a total estimated contract amount of $71,250.00. All funds will be paid from Federal Funds, Project 4475, IDEA Part B. The contract term is August 13, 2013 through June 9, 2014. Public Content The committee recommends the award of RFP 14-02 to Sharon Romero, who will provide cued speech transliterating services based on the student's Individual Education Plan (IEP). Services include the following: 1) monitoring the student in the classroom to assist student with accessing education; 2) consulting with teachers