Okaloosa County School Board — Workshop Meeting, August 8, 2013 — reading text

Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads in the amount of $11,403.49, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,403.49 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads in the amount of $11,403.49. Public Content District 3 School Board Member Capital Outlay Funds in the amount of $11,403.49 will be appropriated to Fort Walton Beach High School for the purchase of iPads, cart, and software. File Attachments iPad Quote - FWBHS.pdf (700 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a public hearing for revision of School Board Policy 11-17 Use of Facilities, presented by Arden Farley, Program Director of Equity, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School  Board Policy 11-17 Use of Facilities. Public Content A public hearing will be advertised to receive public input on the proposed amendment to current rule 11-17 Use of Facilities which will incorporate the requirements of the Boy Scouts of America Equal Access Act, 34 C.F.R. 108.6. The proposed amendment provides for groups affiliated with the Boy Scouts of America or officially affiliated with any other patriotic youth group listed in Title 36 of the United States Code, equal access to school facilities before or after school hours. File Attachments 11-17 Use of Facilities-Rev.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for June 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2013. Public Content The financial statement for the month ending June 20, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials June 2013.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #10 - Fiscal Year 2012-2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2012-2013. Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue Appropriated During the Month of June 2013: General Fund $ 370,983.47 Debt Service Funds 16,385,493.14 Capital Projects Funds 258,163.83 Other Special Revenue Funds - Federal 54,624.00 Other Special Revenue Funds - Food Service 484,795.09 Total - All Funds $17,554,059.53 File Attachments B-A 10 - June 2013.pdf (1,166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : Yes Dollar Amount : $10,347.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - August 12, 2013 1.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-12-13.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 8, 2013 - Workshop Meeting