Okaloosa County BOCC — April 15, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Selection Committee Nominations and Contract Extension DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve selection recommendation committee members for Airport Management Consulting Services RFQ review. In addition, the Board is requested to approve an extension of the incumbent contractor, AMRI, Inc. From May 1, 2014 to September 30, 2014. BACKGROUND: AMRI's contract expires May 1, 2014; however, the Task Order for preparation and submission of Passenger Facility Charge (PFC) Application No. 6 needs additional time from its original estimated completion date. The PFC application process is governed by Federal Aviation Administration (FAA) regulations which require an extensive schedule including a public comment period, consultation with the airlines and the Orlando Airports District Office, before being sent to the regional office in Atlanta for review and approval. Each phase may take as much as thirty days (not all combined), so we currently estimate completion of the process in August. Further complicating the airline consultation requirement has been the recent merger of United/Continental, and the ongoing merger of American and U.S. Airways. This extension of AMRI's agreement will also facilitate the transition of the replacement consultant. Recommended selection recommendation committee members are: Gary Stanford (or designee), Clerks Office; Kimberly Kilpatrick, Water & Sewer; Bill Leaman, Convention Center; Clay Simmons, Public Works; and Jon Morris, Airports. Purchasing Department will facilitate the process. OPTIONS: Approve, disapprove, or Table RECOMMENDATIONS: The Airport Staff recommends approval of the contract extension and the selection recommendation committee membership. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator