Fort Walton Beach Council agenda — 10-09-12 regular-with petitions — reading text

10. 1. c City of Port Wadton Beach k tea.a i9foat 'b eacdl uE beaelsea eaolotchn so -u A RESOLUTION OF THE CITY OF FORT WAITON BRACH MATING TO TNS HISTORIC SITES AND STRUCTURES ADVISORY BOARD. INCREASING THE BOARD MEMBERS To SEVEN MEMBERS. AND PROVIDING AN EFFECTIVE DATE HEREOF. WBLEAB. the ® MIR and was established by Resolution 84- 15: and WEAR. an increase in the size of the He' and ® ® from five ( 5) to . even I) member will provide the opportunity for the appointment of additional qualified members and provide increased representation of the community as a whole: and Ax IT RESOLVED BY 1'Be CITY COOMCII. OF SEE CITY OF FORT WALT sRACH. FIAEIDA: SEXMOW I: that Resolution 84 - 15 is amended to provide: The ® ® and BD® ® HEM shall consist of seven person.. The term of members serving upon the adoption of thin resolution shell be unchanged hereby. no re. now member. shall be appointed for en initial term of four years. SEMOR II: This Resolution shall take effect immediately approval by Council and signature by the Mayor. MPUrM Y, ro M- I 006' a TE 0 n L CI CRT4 CLERK The form and legal sufficiency of the foregoing has has. reviewed and approved by the x ey. A lea Z,4 Packet Pgr32  101 d Regular Meeting Minutes March 13, 2012 14. ACTION - DIRECTION --DISCUSSION 1. City Attorney Position Synopsis: Discussion and direction to the City Manager on the in-house, part-time City Attorney position. The City Manager advised that a job description and a budget has been developed for a part- time in -house city attorney, that the advertising requirements have been completed, and that 11 applications have been received. The City Manager stated he is seeking direction from Council on the process to follow for the interview and selection process. The City Manager stated for the record that this in no way is a reflection on the performance of the current city attorney or the firm; rather, it is a money saving issue. Dr. gossom suggested establishing a search committee utilizing the resources of City staff including the Administrative Services Director to chair the search committee, and include the Finance and Engineering Services Directors or their designees, to interview the applicants and recommend to Council three to five of the most qualified applicants. Mr. Goodwin stated hesitation with delegating that much of a Council function to the City's administration, and suggested Council shortlist the applicants and allow Staff to do in -depth interviews and report back to Council the most qualified applicants. Discussion also included having a qualified member of Council to serve on that committee as well; particularly Mr. Goodwin as he is a practicing attorney. Consensus of Council is to establish a search committee utilizing appropriate staff along with a qualified member of the Council to shortlist the applicants to five and report back to Council the most qualified applicants to interview. 2. synopsis: Historic Sites and Structures Advisory Board Discussion and Direction regarding the Historic Sites and Structures Advisory Board. The City Manager presented background information on the creation and role of the Historic Sites and Structures Advisory Board ( HSSAB) and noted that the Board currently has four members out of seven seats, and the last three of five meetings did not have a quorum. / He further explained that since the Municipal Planing Board (MPB) has the duty to monitor t, e Land Development Code ( LDC) and the LDC contains an historic preservation section with rule and regulations designed to protect such sites, and it is duplicative and redundant to have a Board that does the same thing. Therefore, it was recommended that the HSSAB be sunsetted. The City Manager confirmed that the MPB can be the repository of the Certified Local Government ( CLG) designation, which was formally the responsibility of the HSSAB. The vote on the motion to sunset the Historic Sites and Advisory Board as of March 13, 2012, carried unanimously. Gry Council. fFcn walmn Beach, Page 4 Packet Pg. 33  10. 1. d Minutes March 13, 2012 RESULT: ADOPTED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bull Rigdon, Council Seat 6 Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson AYES: ABSENT: Mike Anderson 15. CITY MANAGER REPORTS 1. Police Department - Status Update Synopsis: The City Manager will provide an update to Council on the progress of the review of the Sheriffs proposal to provide law enforcement services to the City. The City Manager stated the Police Chief has informed him that his review of the Statement of Work for police services will be completed on March 19 and will be turned over to the Finance Department for evaluation and analysis. He continued that several issues have been identified that are problematic in the analysis, most importantly the evaluation of the Police Pension, which is a major piece of the financial part of this issue. The City Manager informed an actuarial review would need to be done at a cost of $20, 000 and stated he does not have that spending authority. The City Manager further advised that per the direction of Council the City Attorney has sent a request to the Florida Department of Ethics for a final opinion whether a conflict of interest exists regarding Mr. Griggs and the police consolidation issue. The City Attorney informed the Commission will not be meeting until the end of March so he does not expect a response until mid -April. The City Manager emphasized he wants to ensure Council has all the necessary facts and information before he sets a date for a special meeting and requested Council direction. Discussion ensued regarding whether the Police Pension Plan could be converted to a defined contribution pension plan as was done with the General Employees Pension Plan. Brandy Ferris, Finance Director, advised the Police Pension Plan is protected under Chapter185 and Council cannot make any changes to that plan. A lengthy discussion was held regarding the proposed plan by the Governmental Accounting Standards Board ( GASB) whereby municipalities would declare pension projections as a liability on their financial statements, which would give the appearance that a municipalities liabilities are greater than their assets and would prevent cities from borrowing in the future for any purpose. The City Manager stated the issues of pensions are very deep and discussions will be held in April to ensure Council has a full understanding of the issue before the budget workshops. Dr. gossom stated her thoughts of the importance of having vacant or unused property within the City back into the tax rolls to generate revenue and add to the base in the city. She discussed the need to look long term and take the assets the City has and utilize and leverage them for financial responsibility. City Council offon Wahon Ifeach Page 5 Packet P8. 34  10. 1. e r FORT WALTON BEACH CODE 2.07 HISTORIC SITES AND STRUCTURES ADVISORY BOARD 2. 07. 01 Establishment: There is hereby established an historic sites and structures advisory board. 2.07.02 Purpose: The purpose of the historic site and structures advisory board shall be to advise the council on rules and regulations governing various situations relating to historic sites and structures in the city, adopt, by a majority of its members, rules of procedure for the transaction of business, and to approve the designation of structures and sites as locally significant historical or archaeological resources. The board shall cooperate with the state department of state and the division of historic resources in the identification of historic and archaeological resources in the city. 2.07.03 Composition: The historic sites and structures advisory board shall consist of seven persons with demonstrated interest in historical and archaeological preservation. Whenever possible, these persons