Fort Walton Beach Council agenda — 10-09-12 regular-with petitions — reading text

Goodwin, Nabors, Rynearson d ABSENT: Bobby Griggs, Bull Rigdon 0 CITY MANAGER REPORTS A The City Manager mentioned that the new fiscal year for the City begins on October 1 and o thanked Staff and Council for their budget preparations. He also advised there are a lot of good things ahead for the City and he is looking forward to working with Staff and Council. .. a MAm CITY ATTORNEY REPORTS The City Attorney thanked Council for renewing his contract. MAYORICOUNCIL COMMENTS Dr. gossom stated she attended the EDC Board meeting and that 5 of the 25 projects discussed for the area will be in the City of Fort Walton Beach. She also advised conversations will be taking place between the City and the EDC to discuss expectations on economic development in the City. Mr. Reeves is excited about the expansion by Waste Management and their efforts to " go green' with their natural gas fueling facility. The Mayor discussed the Day of Caring for the United Way and that 23 City employees participated in the event. He informed the budget for FY 12 - 13 was adopted last week and expressed disappointment at citizen participation in the process. The Mayor announced a public forum sponsored by the Chamber of Commerce on October 4 at 7: 30 am with discussion from both opponents and proponents of Amendment 4. He also advised that former police officer Tony Taylor has been appointed police chief in Crestview, and that Julie Smith, a 28 -year City employee, left the City today to get married and move to Texas. C' t Cnunci] jFort W h— Beoch Poge Patdtet Pg. 19  8. 1. b Minutes September 25, 2012 Regular Meeting ADJOURNMENT: 7: 02 pm Approved: Mayor: Attest: City NN C_ NO QO6 NT NC N NNQ1 rCNEu Q City Council JFort Walton Beach Page 8 Packet Pg. 20  8. 2 City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Michael D. Beedie, City Manager From: Helen Spencer, City Clerk Date: October 9, 2012 Subject: PAWS Contract Renewal 1. 1. 1 In 1996, the City of Fort Walton Beach entered into a 3 - year contract with the Panhandle Animal Welfare Society ( PAWS) and the contract was renewed for three - year terms until September 30, 2007. Since October 1, 2007, the contract with PAWS has been renewed on an annual basis and the current contract expired on September 30, 2012. 1. 2 The proposed contract requires City Council approval and will be in effect from October 1, 2012 through September 30, 2013. 2. DISCUSSION: 2. 1 The annual amounts are based on a per capita division of costs among local governments which contract for PAWS services and shall be made upon receipt of a quarterly statement submitted by PAWS to the City. 2. 2 PAWS agrees to provide to the City a quarterly animal control activity report 2. 3 PAWS agrees, within 90 days after completion of each approved fiscal year of this contract, to provide the City an audit of animal control income and expenses performed by an independent certified accountant. 2. 4 The City shall have the right to immediately terminate this contract upon the occurrence of Okaloosa County agreeing and obligating itself to undertake funding through taxes, assessments, or any other means for the animal control services provided by PAWS as set forth in this contract within the jurisdictional limits of the City. 2. 5 Staff is currently reviewing all City contracts and will develop performance measures and goals for each entity throughout the fiscal year. 3. RECOMMENDATION: 3. 1 Staff respectfully requests City Council authorization for the City Manager to execute a one -year contract with the Panhandle Animal Welfare Society ( PAWS) for fiscal year 2012 -2013 in the amount of $82, 710.00 with quarterly payments in the amount of 20,677. 50. ATTACHMENTS: FY 2012- 13 PAWS Contract ( PDF) SIGNATURE BLOCK: Packet Pg. 27.  8. 2 Helen Spencer Completed 10/ 01/ 20124: 21 PM Finance Completed 10/ 01/ 2012 5: 09 PM City Attorney Completed 10/ 01/ 2012 5: 50 PM Carole Jones Completed 10/ 02/ 2012 8: 18 AM City Manager Completed 10/ 03/ 2012 7: 36 AM City Council Pending PackelPg. 22  8. 2. a CONTRACT FOR SERVICES COPY October 1, 2012 — September 30, 2013 THIS CONTRACT, made and entered into this day of , 2012 between the Panhandle Animal Welfare Society, Inc., ( hereinafter referred to as " PAWS ") and the CITY OF FORT WALTON BEACH, FLORIDA hereinafter referred to as " City"). Witness: WHEREAS, the parties do agree that the purpose of this contract is to establish PAWS as the administrative and enforcement agency for any Okaloosa County Animal Control Ordinances, City Ordinances and applicable Florida statutes pertaining to animals; NOW, THEREFORE, in consideration ofthe covenants and agreements herein contained, the parties hereto agree as follows: 1. The City will pay the annual sum of $82, 710. 00 a Fiscal Year to be disbursed in quarterly payments of $20,677. 50. Such annual amounts are based on a per capita division of costs among local governments which contract for PAWS services. Payment shall be made upon receipt of a quarterly statement submitted by PAWS to the City. 1 Fines and fees collected by PAWS pursuant to this contract shall be retained by PAWS to assist in offsetting the cost to the City ofanimal control. In the event that impound fees collected by PAWS during the term ofthis Contract exceeds the total budget established by PAWS in any fiscal year for animal control, PAWS shall pay a portion of the excess collections based upon a per capita division among those local governments that contract for PAWS services during each fiscal year. PAWS agrees within ninety ( 90) days after the completion of each approved fiscal year of this contract to provide the City an audit of animal control income and expenses performed by an independent m certified accountant. 3. PAWS shall not be responsible for the removal of dead animals on public property or public right of Uc0 way. Dead animals on private property may be picked up for a fee as determined by PAWS, after the 3 fee has been paid by the owner of the animal or the owner of the property. Qa 4. PAWS will enforce all applicable Okaloosa County ordinances, City Ordinances and Florida statutes r relating to animal control, including the following duties and responsibilities: esN Provide appropriate equipped, certified Animal Control Officers during the normal business hours of 8: OOA. M to 5: 00 P. M. Monday through Friday to enforce the ordinances LL of Okaloosa County and Florida statutes. Operations will be via demand / response system c which prioritize incoming animal control demands for services from citizens, and EE dispatches calls to Animal Control Offices in the field. Officers will respond to citizen request for assistance, and, when not actively engaged in answering dispatched calls, will VN perform routine patrolling of the service area. Q Issue citations against and / or impound animals determined to be in violation of applicable County ordinances or Florida statutes; manage the investigation and prosecution of cruelty, abuse, neglect and abandonment cases, including the designation and supervision of dogs classified pursuant to Florida' s " Dangerous Dog" statutes. Provide adequate food, shelter and emergency care as necessary for all impounded