Fort Walton Beach Council agenda — 10-09-12 regular-with petitions — reading text

City Manager and the new agreement allows the City to cancel the contract with 30 days written notice, without penalty, and allows the City Attorney to cancel with 90 days written notice without penalty. The City Attorney further advised the other change is an increase in the hourly rate from $ 160.00 to 170.00 for attorney fees and from $ 50. 00 to $ 60. 00 for legal assistants. He noted these fees are comparable to what city attorneys in other jurisdictions make. Council discussion included establishing an evaluation process so charter officers are evaluated on an annual basis. Council also expressed concern with the proposed increase in fees, stating this is not the time for increases as City employees have not had a raise in five years, and that Page 4 6ry C,., it fFart Waltwr Beach Packet Pg. 16  8. 1. b Minutes September 25, 2012 Regular Meeting this in no way reflects the performance of the City Attorney, as Council is satisfied with the service they receive from him. Mr. Rynearson moved to approve the renewal of the contract for the City Attorney, as presented, with an increase in the hourly rate from $ 160. 00 to $ 170. 00 for attorney fees and from $ 50. 00 to 60. 00 for legal assistants Mr. Goodwin seconded motion and it failed by a vote of 2 to 3._. RESULT: DEFEATED [ 2 TO 31 MOVER: Dick Rynearson, Council Seat 7 '..... SECONDER: Trey Goodwin, Council Seat 4 AYES: Trey Goodwin, Dick Rynearson NAYS: joyce gossom, Dennis Reeves, Bobby Nabors '..... ABSENT: Bobby Griggs, Bull Rigdon Performance Evaluation Discussion continued regarding establishing an evaluation/ appraisal system for charter officers Nd on an annual basis. Mr. Rynearson moved to establish an annual evaluationlappraisal performance system for fc the charter officers with the assistance of the Administrative Services Director. Dr. gossom 0 N seconded motion and it carried unanimously. RESULT: ADOPTED ] UNANIMOUS] oa a' MOVER: Dick Rynearson, Council Seat 7 SECONDER: joyce gossom, Council Seat 2 m AYES: gossom, Reeves, Goodwin, Nabors, Rynearson ABSENT: Bobby Griggs, Bull Rigdon c City Attorney Contract Mr. Reeves moved to authorize the Mayor to execute a new employment agreement with Dykes, LLP, with Hayward Dykes as primary NNe, the law firm of Conerly, Bowman & C attorney, at the current rate of pay of $160.00 per hour for attorneys and $ 50. 00 per hour E for legal assistants, effective October 1, 2012, and to include a yearly evaluation. Dr. UN gossom seconded motion and it carried unanimously. E The City Attorney stated he enjoys working with City staff and has no problems with leaving the contract as is. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: joyce gossom, Council Seat 2 AYES: gossom, Reeves, Goodwin, Nabors, Rynearson ABSENT: Bobby Griggs, Bull Rigdon Telemetry System Upgrade for Radio Narrow -Banding Sole Source Tim Bolduc, Engineering/Utility Services Director, explained the equipment the City uses for all lift station telemetry is no longer in production and what is left has deteriorated. While evaluating the most cost effective method to replace the equipment, Staff determined that converting to the new Telemetry Control Unit ( TCU) for all lift stations would be more fiscally responsible than investing in an obsolete system. Cuy Council gfFarr Walton Beach Page 5 Packet Pg. 17  8. 1. 6 Minutes September 25, 2012 Regular Meeting He continued that the City currently uses Data Flow Systems software and Staff is trained on the software; therefore, it is recommended a sole source bid be awarded to Data Flow Systems. Mr. Nabors moved to award a sole source bid for the purchase of Telemetry Control Units to Data Flow Systems. Mr. Reeves seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 AYES: gossom, Reeves, Goodwin, Nabors, Rynearson ABSENT: Bobby Griggs, Bull Rigdon Approval of Development Order Amendment for 109 Ready Avenue NW Stella Jones, City Planner, informed Waste Management, 109 Ready Avenue NW, submitted a Development Order Amendment application to amend the approved site plan to convert 59, 000 N square feet of gravel area to an asphalt area and to convert the use from a gravel storage yard to a Compressed Natural Gas Fueling Facility. f 0 Ms. Jones reported the amended site plan has been reviewed by the City' s technical review team, which includes the Construction Manager, Acting Building Official, City Planner, and Fire ma Marshall, and that the proposed amendment meets the requirements of the City' s Land nn Development Code. Mr. Nabors moved to approve the amended Development Order for 109 Ready Avenue nmm NW. Mr. Rynearson seconded .motion and it carried unanimously......... _ mc RESULT: APPROVED ] UNANIMOUS] N_ MOVER: Bobby Nabors, Council Seat 5 N SECONDER: Dick Rynearson, Council Seat 7 m AYES: gossom, Reeves, Goodwin, Nabors, Rynearson c ABSENT: Bobby Griggs, Bull Rigdon E m Discussion of Options to Fill the Future Vacancy for City Council Seat 3 L Staff will present the options for filling the future vacancy in City Council Seat 3 and request City Council direction to determine the procedures to fill the vacancy. Michael Beedie, City Manager, advised the City Charter states if a vacancy on Council is created more than 60 days from the date of the primary election, Council shall fill the vacancy. He continued the requirements are that nominations be made to fill the seat at two regular meetings following the vacancy, and the appointment be made at the third regular meeting, whereby the person will sit on Council until the end of March. Mr. Beedie reported that Mr. Reeves is vacating his seat on November 16, which is more than 60 days before the election, and if the second meetings in November and December are cancelled, an appointment would be made at the second meeting in January. Mr. Beedie stated this information was provided to Council so they can determine their winter schedule. 01, Co , d afFOrt Walmn Beach Page 6 PadietPg. 18  8. t .b Minutes September 25, 2012 Regular Meeting Setting a Winter Schedule for Council Meetings The City Manager reported that this year Council meetings in November are scheduled for the 13th and the 271h, with Thanksgiving being on November 22; and the December meetings are scheduled for the 11th and the 25th, Christmas Day. The City Manager stated there is no substantial amount of business anticipated for the second meeting in November, but that a special meeting can be called if business arises and the meeting is cancelled. Mr. Nabors moved to amend the meeting schedule for City Council and have meetings on November 13, 2012 and December 11, 2012, and cancel the meetings of November 27, 2012, and December 25, 2012. Mr. Rynearson seconded motion and it carried unanimously. RESULT: ADOPTED ] UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dick Rynearson, Council Seat 7 AYES: gossom, Reeves,