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Okaloosa County BOCC — August 18, 2015 — Specialty Vehicles, Inc. DBA Fleetco 7-14-15 — reading text
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Importance: High
Janet,
The correct account to charge the Trolley Rehab to would be Repair/Maintenance Motor vehicle. Please let me know if
it would be ok to change the account on the face of the contract payment form to 546645.
Thank you,
Ashley
From: Jamie Wolfe
Sent: Wednesday, August 12, 2015 10:50 AM
To: Ashley S. Endris
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
546645 is repair/maintenance Motor Vehicle
From: Ashley S. Endris
Sent: Wednesday, August 12, 2015 10:26 AM
To: Jamie Wolfe
Cc: Janet Willis
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
1
564404 is where the funds for rehabilitation is currently budgeted. If it needs to go in repair/maintenance, we can make
a budget transfer to place the funds in a repair/maintenance account. What would be the appropriate account to use?
From: Jamie Wolfe
Sent: Wednesday, August 12, 2015 10:13 AM
To: Ashley S. Endris
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Should it not just be repair/maintenance? Why is the rehab being capitalized?
•
Jamie Wolfe
Senior Accountant, CPA
.······. Okaloosa County Clerk of Court
.... . ~ .... BCC Finance Division
302 N Wilson St., Ste 203
~
.. .
..... 'Y ~
..... . ~ ~ ~
Crestview, FL 32536
Tel: (850) 689-5000 x 3418
Fax: (850) 689-5882
My new email address is jwolfe@okaloosaclerk.com
From: Ashley S. Endris
Sent: Wednesday, August 12, 2015 9:45 AM
To: Jamie Wolfe
Subject: FW: ALI Clarification/add ALL under Bus Rolling Stock Scope
Importance: High
Jamie,
We are in receipt of a contract payment for Trolley Rehab. Would the appropriate account in 70841 to charge this work
to be 564404?
Thank you,
Ashley
Ashley S. Endris
Accountant
..... Okaloosa County Clerk of Circuit Court
........ ..trr"· ......
Contracts and Grants
..,,"' 101 E James Lee Blvd, Room 104
.
·........ ·. Crestview, FL 32536
Tel: (850) 689-5000 x 4382
Fax: (850) 689-4272
My new email address is aendris@okaloosaclerk.com
From: Ashley S. Endris
Sent: Tuesday, July 14, 2015 4:56 PM
To: Jamie Wolfe
Subject: FW: ALI Clarification/add ALL under Bus Rolling Stock Scope
Jamie,
2
Please advise on what account would be appropriate to charge these expenses to. These expenses will be for
rehabilitation of Trolleys.
Thank you,
Ashley
From: Janet Willis [mailto:jwillis@co.okaloosa.fl.us]
Sent: Tuesday, July 14, 2015 3:28 PM
To: Ashley S. Endris
Cc: Marcella B. Eubanks
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Yes, it is ... dba Fleetco
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:850/609-7003
Fax: 850/833-9286
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
From: Ashley S. Endris [mailto:aendris@okaloosaclerk.com]
Sent: Tuesday, July 14, 2015 3:00 PM
To: Janet Willis
Cc: Marcella B. Eubanks
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
'
Janet, ~:
Is the invoice from Specialty Vehicles Southeast, Inc.?
Thank you,
Ashley
Ashley S. Endris
Accountant
Okaloosa County Clerk of Circuit Court
Contracts and Grants
1804 Lewis Turner Boulevard, Suite 206
Ft. Walton Beach, FL 3254 7
Tel: (850) 651-7200 x 4382
Fax: (850) 609-5029
My new email address is aendris@okaloosaclerk.com
From: Janet Willis [mailto:jwillis@co.okaloosa.fl.us]
Sent: Tuesday, July 14, 2015 2:20 PM
To: Ashley S. Endris
Cc: Marcella B. Eubanks
Subject: FW: ALI Clarification/add ALL under Bus Rolling Stock Scope
Ashley,
3
I've received an invoice for one trolley rehab project. Should I use the same account number 564404 for vehicles in
70841 since this is a capital project?
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:850/609-7003
Fax: 850/833-9286
r
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are '
!
I
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
i
From: Janet Willis
Sent: Wednesday, March 04, 2015 4:23 PM
To: Marcella B. Eubanks; Ashley S. Endris
Cc: Elliot Kampert
Subject: FW: ALI Clarification/add ALL under Bus Rolling Stock Scope
I
'·
The Budget Revision for grant x642 (70841) moving funds from vehicle purchases (11.12.04) and adding ALI (11.14.09)
Trolley and Bus Rehabilitation has been approved by FTA.
Thanks,
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:SS0/609-7003
Fax: 850/833-9286
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
From: richelle.gosman@dot.gov [mailto: richelle.gosman@dot.gov]
Sent: Wednesday, March 04, 2015 3:33 PM
To: Janet Willis
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Good afternoon, Janet -
The budget revision has been approved.
Richelle
From: Janet Willis [mailto:jwillis@co.okaloosa.fl.us]
Sent: Wednesday, March 04, 2015 11:34 AM
To: Gosman, Richelle (FTA)
Subject: FW: ALI Clarification/add ALL under Bus Rolling Stock Scope
Richelle,
I've adjusted the quantity of the vehicles for the Budget Revision Request for FL-90-x642.
4
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:850/609-7003
Fax: 850/833-9286
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
From: Janet Willis
Sent: Monday, March 02, 2015 2:46 PM
To: 'richelle.gosman@dot.gov'
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
No, you're correct. Our internal paperwork was incorrect and it looked like the last purchase was for one vehicles that
cost $138.996 but that was actually 2 vehicles at $67,613 & 71,383 .... for a total of 10 vehicles purchased. I will go back
in an adjust the quantity.
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:850/609-7003
Fax: 850/833-9286
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
From: richelle.gosman@dot.gov [mailto: richelle.gosman@dot.gov]
Sent: Monday, March 02, 2015 2:15 PM
To: Janet Willis
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Hey Janet-
Just one question:
11.12.04 - The explanation screen indicates that I 0 vehicles were replaced with these funds; however, the
adjusted quantity reads 9. Should the quantity in this ALI be changed to 1O? I may be reading things
incorrectly.
Richelle
From: Janet Willis [mailto:jwillis@co.okaloosa.fl.us]
Sent: Monday, March 02, 2015 11:51 AM
To: Gosman, Richelle (FTA)
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Good morning Richelle,
I've included the revision information under ALI 11.12.04 and added the information for the vehicle that will not be
purchased/replaced due to the BR request. I'm also included the inform in reference to the trolleys useful.
5
Thanks,
Janet M. Willis
Transit Coordinator/Grants Manager
Phone:SS0/609-7003
Fax: 850/833-9286
Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are
public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be
subject to public disclosure.
From: richelle.gosman@dot.gov [mailto:richelle.gosman@dot.gov]
Sent: Tuesday, February 17, 2015 9:56 AM
To: Janet Willis
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Good morning, Janet -
A couple of comments on this BR request:
1. Please include BR information under ALI 111204 as well, explaining which vehicles will not be purchased due to
BR.
2. For the rehab ALI, please indicate whether the two trolleys have met their useful life and by how much the
rehab will extend the useful life.
I have disapproved the BR so that you may make these notes.
Richelle
From: Janet Willis [mailto:jwillis@co.okaloosa.fl.us]
Sent: Thursday, February 12, 2015 3:52 PM
To: Gosman, Richelle (FTA)
Subject: RE: ALI Clarification/add ALL under Bus Rolling Stock Scope
Good afternoon Richelle,
I entered a budget revision request in grant FL-90-x642 requesting to move funds from vehicle purchases (11.12.04) and
addition ALI (11.14.09) Trolley and Bus Rehabilitation. Please advise if I need to add/revise any info.
Thanks,
Janet M. Willis
Transit