Okaloosa County BOCC — November 4, 2014 — Systems Specialists Contract - No. & So. Fiber Hubs - FY '15 — reading text

CONTRACT/LEASE RENEWAL FORM Date: Company Name: Systems Specialists, inc. Atin: Jack D. Bilby Address: 114 East Wright Street chy, State, Zip: Pensacola, FL 32501 RE: C13-2037-FM Deor Jack D. Bilby: The Okaloosa County Board of County Commissioners agrées to rehew the subject contract/lease, #C13-203/7-FM for an additional ferm. The contract renewal period will be 10/01/2014 to 9/80/2015. The annual budgeled amount for this contract is $800.00. if you are in agreement, please sign below and retum this form along with a current Certificate of Insurance listing Okaloosa Counly as co-insured (if applicable). COUNTY REPRESENTATIVES AUTHORIZED COMPANY REPRESENTATIVE Dept. Direlyo) Contractor: Systems Specialists, Inc. Signature: icy ’ y Approved By: Approved By: ee, i nwas (as prescribed below on item 1) ij | J Approved By: Title: Geese Meno 2 {as prescribed below on itern 1} 8 Date: pate f@ -ai -— ky County Department Insiructions: 1) Obtain signatures from Depariment Director, authorized Company Representative and then 2) 3) Purchasing Director <$25K and less, County Administrator <S50K and less or Board >S50K, as necessary. If Board approval is required, fhe Chairman and County Administrator's signatures are required. Make sure fhe company provides a current Certificate of insurance. {if applicable). Keep a copy of this form for your records. Send original fo Purchasing Services Coordinator. If you havé any quesiions please contact the Purchasing Director at 850-489-5960, Fax: 850- 689-5998. Systems Spécialists, Inc. Authorized Representative Barber-Colman, Siebe & Inverisys Building Systems, TAC 114 East Wright Street Pensacola, FL. 32501 MAINTENANCE SERVIGES AGREEMENT Phone: (850) 472-2147 Fax: (850) 472-2146 Okaloosa County Maintenance Systems Specialists, (hc. 5489 Old Bethel Road 114 East Wright Street Crestwiew, FL. 32536 Pensacola, FL. 32507 Tax [D.# 69-1 738430: Sérvices ta be Pravidéd at the followirig Location(s}. Okaloosa County Fiber Hub Buildings Okalodsa County, North and South: Builds, FL Systems Specialists, Inc. agrees to provide the services described in the attached schedules in accordance with the following terms and conditions: Services. Agreement. and Schedules ENC-410-41 VA Séiiés MNL-20RS3 Terms and Payment This Setvice Agréérnent Shall begin-on the Ist day of October 2014, and shall continue fora period of one yeat and from-year to year thereatter until terminated. After the initial term, either party may terminate this agreement upon tirty days written. notice prior to the anniversary date of the agreement. The contract price shall be Subject to Adjustrient yearly to récognize any: charges in costs, Notice of Sroposed adjustrients to the afinual price will be: provided at least sixty days prior te agreement renewal date. Systerris Specialists, Inc. agrees to furnish the services as described in this agreernenit for the sum of $800.00. (Fight Hundred Dollars) atiritially, This ineludes semi-annual check outs for the sum of Marchi {2045}. $400.00 and September (2015) $400.00. In addition to: the annual contract ammount, the-customer.shall pay any present taxes. or governmerital charges with regard fo-the transfer, usé, Or ownership: or possession of the equipment covered by this agreement. Irnvoieés will be issued semL-anniially al the completion of each setii-annual check outas agreed. Payment willbe made within 30 days of invoice:date: This proposal, including the attached pages, special. conditions, and: attachments coristitutes the: entire agreement and shalt becdrrie a. valid contract after custorner acceptance and credit adproval by Systems Specialists, ine. This agreerndnt supersedes all prior presentations and agreements not incorporated herein. This Proposal is valid when accepted by Oct. 34, 2074. Signatures Submitted for ‘This agreement. is accepted for Systems Specialists, inc. Customer: By: Jack D Bilby ByDienta bd Le hagiet Title: Service Manager ( - \ Title: FM, Ds corte CF Signature: ats , Signaturez Oy eo pate: j f /0- Ff - LY, pate, 18 s[esik Date Submitted: OFFICE USE Phone Propésal No: Agreement No: 2044-2015 Systems Specialists, Inc. The BEST ini ENVIRONMENTAL CONTROLS. Page1 of 8 10. 44. 12. 13. 14, 15. GENERAL CONDITIONS This agreement applies only to equipment installed prior to effective date of this agreement and as described in this agreement. Normal working hours (8 a.m. to 4 p.m.; Monday through Friday, excluding holidays) will apply to all services, unless otherwise stated, including major repairs performed under this agreement. This agreement assumes the systems covered to be in maintainable condition. If repairs are found necessary upon initial inspection or initial seasonai start-up, repair charges will be submitted for approval. Should these restoration charges be declined, those non-mainiainable items will be eliminated from the program and the agreement price adjusted accordingly. it is agreed that the customer shall provide reasonable means of access {o all devices which are to be maintained. Normal operation such as starting, stopping and resetting of the listed equipment is not included in this program. However, Systems Specialists, Inc. shall be permitted to start and stop all primary equipment incidental to the operation of the mechanical system. lf the system is modified, changed or altered, or if any equipment is added, or if the system is removed within the premises or to other premises, Systems Specialists, Inc., at its sole option, reserves the right to terminate or re- negotiate this agreement based on the condition of the system after the changes have been made. it is agreed that the contract price shall be adjusted yearly; such adjustments shall be consistent with current labor and material costs, This agreement may be terminated after its initial term on the anniversary of its effective date by either party by giving written notice a minimum of 30 days prior to the anniversary date. . Systems Specialists, Inc. shall not, under any circumstances, be liable for injury to persons or damage to property unless such injury or damage is caused by a negligent act of omission or commission by Systems Specialists, ins.’s agents, employees or subcontractors. Systems Specialists, Inc. and the Customer assume the non-occurrence of the following contingencies which, without limitation, might render performance by Systems Specialists, Inc. impractical: strikes, fires, war, late or non-delivery by suppliers of Systems Specialists, Inc., and all other contingencies beyond the reasonable control of Systems Specialists, inc. Under no circumstances shall Systems Specialists, Inc. be liable for any special or consequential damages whether based upon lost goodwill, lost resale profits, work stoppage, impairment of other goods or otherwise and whether arising out of breach of warranty, breach of contract, negligence or otherwise, except only in the case of personal injury where applicable law requires such liability. But in no event shall Systems Specialists, Inc.’s liability exceed the purchase price pald under this contract. - The Customer shail pay Systems Specialisis, Inc. in addition to the contract price, the ammount of all present and future taxes or any other government charge now or hereafter imposed by existent or future laws with respect to the transfer, use, ownership or possession of equipment to which this agreement relates, exclusive of ordinary personal property taxes assessed against Systems Specialists, Inc. It is agreed that the customer shall assume responsibility and pay extra for all service and material required due to electrical power failure, low voltage, bummed out main or branch fuses, low water pressure, corrosion or lightning strikes. The customer is responsible fer the addition of any items of equipment or performance of any safety test or corrections in design as recommended or required by insurance companies, government, state, municipalities or other authorities, ‘The customer is responsibie for the indoor air quality of their facility. fn the event Systems Specialists, Inc. is required to make any repairs and/or replacement and/or emergency calls occasioned by improper operation or misuse of equipment covered by this agreement or any cause beyond Systems Specialists, Inc.’s control, the customer shall reimburse Systems Specialists, Inc. for expenses incurred in making repairs and/or replacements and/or emergency calls in accordance with the established rate for performing such service such as calls for thermostat setting, air balancing or equipment resetting. If equipment becomes non-repairable due to unavailability of replacement parts, Systems Specialists, Inc., at its option, may remove the equipment from the contract and will not be required to maintain or service such equipment as a part of this agreement. However, Systems Specialisis, Inc. will assist the owner in replacing the equipment at prevailing service rates. , The customer is responsible for the replacement or repair of non moving parts of the heating, cooling and ventilating systems, such as duct work, boiler shell and tubes. boiler refractory and complementary equipment, for example but not limited to: cabinets, fixtures, boxes, water supply lines, drain lines, stearn lines, plumbing, oil storage tanks, oil and/or gas lines, domestic water lines, refrigerant piping, pneumatic tubing, converter shell and tubes, heating or cooling coils and electrical wiring. Systems Specialists, Inc. reserves the right to discontinue this maintenance service agreement at any time, without notice, unless ail paymenis under this contract shall have been made as agreed. Systems Specialists, Inc. The BEST in ENVIRONMENTAL CONTROLS - Page 2 of 8 Systems Specialists, Inc. Authorized Representative Barber-Coiman, Siebe & Invensys Building Systems, TAC 114 East Wright Street Pensacola, FL 32507 Phone: (850) 472-2147 SERVICES AGREEMENT Fax: (850) 472-2146 Systems Specialists, inc. will maintain the system or equipment listed in the Schedule of Equipment or in these schematic drawings: : SSI Prolect #987-S-17 SCHEDULED MAINTENANCE 1. - Specially trained technicians, engineers and mechanics are available to conduct the necessary tasks to ensure that your equipment is properly maintained. 2. Each piece of covered equipment receives an annual inspection and thorough preventive maintenance routine as appropriate. In addition, periodic tests and adjustments are made to ensure efficient and reliable operation of ofher major components. 3. Each scheduled call has a specific set of tasks detailing exactly what needs to be performed and what special skills, fools or instruments are required to keep equipment operating at peak level. 4, Maintenance intervals will be determined by our experience, manufacturers’ recommendations, usage, location and run-time intervals unless otherwise noted. 5. A service report will be cornpleted after each call and provided to the customer. A duplicate record will be maintained at the Systems Specialists, inc. office to update the history cf the work performed. 6. __ A fisting of typical service procedures is given in the attachments which follow. wit This agreement covers two scheduled maintenance visits - one during the heating season and one during the cooling season. REPAIR SERVICES lf in the course of a service call, it is determined that a repair to the covered system or a replacement of a component within the system would be beneficial, the following repair coverage has been elected. A. Preferred Labor & Materials: Accepted by: The Customer will be advised of the defect. Subject to approval by an authorized agent of the customer, work will be performed on a preferred time and material basis. Normal Labor Rates: $85.00 Overtime Labor Rates: $127.60 Mileage Rates: $1.00 per Mile B. Standard Labor: Accepted by: (Not included in this