Okaloosa County BOCC — May 17, 2016 — 2016 Emergency Solutions Grant App — reading text

Provide a sign-in sheet and agenda for the CoC last monthly/quarterly meeting. 6. How does the CoC promote input on policy and planning from the homeless or formerly homeless in your area? 2016-17 Emergency Solutions Grant Application 26 7. Describe any prior experience with Federal or other grant funding, particularly grant funding from Department of Children and Families. 8. Describe your participation with the Homeless Management Information System (HMIS) in your region. Include name of the HMIS Service Provider or Comparable Database Software. 9. Does your proposal include funding any faith-based organization? If yes, how will you ensure they separate ESG related activities from their agency’s faith-based activities in the provision of services to clients (i.e., spiritual counseling, worship services)? 2016-17 Emergency Solutions Grant Application 27  Exhibit 4 Proposed Activities – Street Outreach 1. Describe how the Centralized Intake procedure will be used to assess participants needs and coordination with other service providers in your region: 2. Is assisting clients to transition into permanent housing part of the CoC Plan? What steps are taken to accomplish this? 3. How will the lead agency ensure follow-up with clients served after exiting the provider programs? 4. Describe activities proposed to be conducted under Street Outreach: 5. How many clients will be served under Street Outreach and objectives of program: 2016-17 Emergency Solutions Grant Application 28  Exhibit 4 Proposed Activities – Emergency Shelter 1. Describe how the Centralized Intake procedure to assess participants needs and how coordination with other service providers in your region will be conducted: 2. Is assisting clients with transitioning into permanent housing part of your CoC Plan? Describe how this is coordinated among service providers. 3. Describe the procedure that will be used to follow-up on clients who were served and then exited the program: 2016-17 Emergency Solutions Grant Application 29 Rehabilitation or Conversion Projects 1. Briefly describe your renovation project including the address of the building, the specifications for the proposed renovations, the cost estimate for the renovations and total project cost. Please attach a work write-up or estimates to this application. 2. Provide documentation of ownership and age of building: 3. Provide the property’s current market value and the date the building was constructed. 4. If applicable, has the lead-based paint inspector identified? If yes, please provide documentation of the inspector’s qualifications (Appendix L). 2016-17 Emergency Solutions Grant Application 30 Essential Services Projects 1. Describe activities proposed for Essential Services and/or Operations: 2. Provide a physical description and capacity of all shelters funded under this project. Include number of beds available and operation hours. 3. If applicable, list all persons, position titles, percentage of time and salaries of personnel that will be billed under Essential Services and/or Operations for all shelters: 4. List number of clients to be served monthly and objectives of all programs: 2016-17 Emergency Solutions Grant Application 31  Exhibit 4 Proposed Activities – Prevention and Re-housing 1. Describe how project providers will use the Centralized Intake procedure to assess participants needs and coordinate with other service providers in your region: 2. Describe the procedures that will be in place to assist transitioning into permanent housing: 3. Describe the procedure that will be used to follow-up on clients who were served and then exited the program: 4. How will you ensure project providers are meeting minimum habitability standards when rental assistance funds are used to place a homeless household into housing, or move a household to different housing? Who will conduct necessary inspections? 5. How will you assure that rent reasonableness tests are conducted for each unit rented? 2016-17 Emergency Solutions Grant Application 32 6. Explain the assessment process for determining the duration of financial assistance to be provided. If applicable, how will you document that Prevention program participants receiving medium-term rent assistance (3 to 9 months of assistance) be certified for eligibility at least once every 3 months or at re-certification? 7. List all position titles and salaries of personnel that will be billed under Housing Relocation and Stabilization Services (Prevention and/or Rapid Re-Housing). Include salary, percentage of time billed to ESG and indicate whether the position is full- or part-time. 8. For Prevention activities only, how will you ensure documentation of proof of income eligibility for program participants? 9. Provide brief, but detailed summary of all proposed projects funded under this grant: 10. Total number of clients to be served monthly and objectives of program: 2016-17 Emergency Solutions Grant Application 33  Exhibit 5 Scoring Criteria for Quality of Service – DO NOT COMPLETE For questions with a maximum point value of one (1) or two (2) points, the full amount of points must be given if the answer is complete and clear. For questions with a maximum value of three (3) to five (5) points, the scoring criteria chart below will be used for guidance. The three (3) to five (5) point questions must be awarded a score between 0-maximum (3, 4, or 5). Scoring Criteria Incomplete/No Response Acceptable Response Excellent Response 0 Points 3 Points 5 Points The response is missing, The response is included and The response is included and incomplete, or unclear. provides a description of the provides a clear, well- question asked. Sufficient defined description and details may be lacking. analysis of the question asked. Part I Did Provider submit Applicant Information Request (APPENDICE 1)? Yes _______ (1 Point) No _______ Did Provider submit Completeness Check (APPENDICES 2)? Yes _______ (1 Point) No _______ Was Completeness Check filled out completely? Yes _______ (1 Point) No _______ Did the Applicant submit a Project Narrative (TAB 4)? Yes _______ (1 point) No _______ Did the Applicant submit a CoC Plan (TAB 3)? Yes _______ (1 point) No _______ Does the CoC Plan contain the projects submitted in the Project Narrative? Yes _______ (2 points) No _____ Total Points Part I: _____/7 2016-17 Emergency Solutions Grant Application 34 Part II Project Narrative Question Number Maximum Points Points Awarded Does the Project Narrative 5 points Comments: clearly outline project goals? Do the projects in the 5 points Comments: Narrative state that they can be completed in over the grant period ? Does the Narrative focus on 5 points Comments: assisting homeless persons? Does the plan implement a 3 points Comments: coordinated assessment or central intake system to screen, assess, and refer persons seeking assistance to the appropriate service provider, as required by section 420.622(4), Florida Statutes? Does the PIT Count include 3 points Comments: the total number of unsheltered and sheltered persons? Does the CoC Plan include 5 points Comments: objectives for reducing homelessness through the implementation of Rapid Re- Housing Programs? Is Street Outreach an objective 3 points Comments: in the CoC Plan or the narrative? Does the CoC Plan lists 5 points Comments: objectives to target special populations, like families with children or unaccompanied youth? Total Points Part II: _____/34 Total Points: _________________ 41 Max Points 2016-17 Emergency Solutions Grant Application 35  Exhibit 6 Certification of Estimated Need Per Catchment Area Population 1. Enter the total homeless population from your most recent PIT count in the table below. This shall be the Total Homeless Population for individuals and persons in families with children, and shall include both sheltered and unsheltered. Year Form Total Homeless Population (Persons) 2014 – 2015 DOE Homeless Count ________________________ 2016 Point-in-Time Summary ________________________ 2. Total Homeless Population (add number from both forms above) 3. Divide the Total Homeless Population (#2 above), by the population of the continuum’s catchment area as reflected in EXHIBIT 4, to calculate the ratio of your homeless population per 1000 persons in your area. Total Homeless y 2010 Population of Your = Ratio of homeless per 1,000 Population (#2) Catchment Area, Exhibit Persons in Catchment Area 9 Lead Agency Certification: I hereby attest and certify that the above data is true and accurate; that the above data on estimated needs is based upon a homeless population chart which uses data that (1) represents the housing need for homeless persons in the catchment area on any given night; (2) is true and accurate for the continuum’s catchment area; and (3) is derived in accordance with the federal grant instructions. Name of Lead Agency: Name of Lead Agency Certifying Official: Signature of Certifying Official: Date Signed: FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION IN THE APPLICATION SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST ON THE NEED PREFERENCE CRITERIA. Attach your most recent HUD Homeless Point-In-Time Summary and the narrative/chart describing the methods used to estimate this need. 2016-17 Emergency Solutions Grant Application 36  Exhibit 7 Florida Department of Education School Year 2014-15 Counts of Homeless Students by District Districts - As of 10/16/15 - Survey 5 Final Homeless Students B District District A Doubled- D E F # Name Shelters up Unsheltered Hotels/Motels AFCP Total 1 ALACHUA 119 484 21 49 12 685 2 BAKER 0 91 <11 <11 0 93