Okaloosa County BOCC — May 17, 2016 — 2016 Emergency Solutions Grant App — reading text

Applicant Information Request form in EXHIBIT 3. A duly authorized official of the lead agency shall sign this form. C. Agency Profile and Proposes Activities —Tab 2 The lead agency shall provide information on the proposed activities conducted under this grant. This includes the sub-providers of activities and services and information related to their participation in the CoC planning process and their work to achieving established goals, the coordination of service providers and the assessment system, and the HMIS date collection. D. Certification of Consistency with CoC Plan—Tab 3 The lead agency shall provide a letter on agency letterhead that shall be signed by the same duly authorized official that signs the cover letter certifying that each use is specifically identified within the CoC plan. This letter shall list each use proposed for funding along with the specific citation of where in the plan this activity or use is described in the plan. This reference should cite the section, page, project list, or other clearly identifiable reference to the plan. Copies of applicable portions of the written plan or adopted amendment shall be attached to the letter highlighting the specific use citations, which clearly denote the use, the agency to perform the 2016-17 Emergency Solutions Grant Application 13 service, and that state funds will be sought to support the use. Failure to properly document the consistency of any activity proposed for funding shall make that activity ineligible for the grant. The CoC plan must be included behind this TAB. E. Budget—Tab 4 The budget shall follow the forms contained in EXHIBIT 4, and must clearly delineate the following for each proposed activity or project: (a) The activity or project use. (b) Amount of grant for each project/activity. (c) Name of the provider entity to carry out the activity or use. (d) Whether this is an existing service or a new service to fill an unmet need. (e) Number of homeless persons served. The lead agency shall provide a narrative that describes all of the activities to be funded, the homeless populations to be served, and the outcomes expected to be achieved for each activity proposed to be funded. The narrative shall clearly state how the proposed ESG Activities will further the implementation of the CoC plan, and help to reduce homelessness in your community. In addition to the budget and match forms for the ESG, the applicant shall provide a budget narrative to describe the overall project budget and financial sources of match funds expected for the period of the grant. Identify which sources are committed or anticipated to the applicant and sub-provider. If the service provider performs services other than those eligible under the component applied for by the applicant, clearly denote the type of other services/programs and the funding sources. In such cases, separately describe the applicant's general management and oversight budget, key executive staff, budget levels, and overhead/indirect rates charged to grant sources, where allowable. Include timeframes for spending down the funds to ensure timely obligation and expenditure of these funds. Applicants will be expected to demonstrate that the required match funding has been committed at the time an expenditure report is submitted to the Department as documentation of activities performed under the grant. F. Supporting Materials and Required Certifications—Tab 5 All applicants shall provide evidence of their registration with the state's MyFloridaMarketPlace. Please include evidence of your 501(c)(3) status from the Internal Revenue Service behind Tab 5. Non-profit applicants who are applying to provide emergency shelter facilities must also secure the approval of the unit of local government(s) in which they will provide the grant funded services. Under the federal program regulations, the local government where the funded services are undertaken must certify its approval of ESG project in order to enable the state to make its grant award to the private nonprofit application. Applicants shall use the Local Government Certification Form contained in Appendix G, for each unit of local government jurisdiction to be served. 2016-17 Emergency Solutions Grant Application 14  G. Application Scoring The Department will award grants to the applicants whose application is determined by the Secretary, or designee, to be the most advantageous to the state. Following the close of the completeness review, the Department's grant evaluators will assess the applications submitted to them by the Office on Homelessness (Office). The Office will compile the results of the evaluators’ assessment of the applicant’s capacity and performance, and provide to the Secretary, or designee. Other considerations noted by the Office on eligibility uses proposed that may affect the level of grant award shall also be provided to the Secretary, or designee. The Department will award grants based on the final selection by the Secretary, or designee, who will consider the applicant’s capacity and performance. No evaluation by the Secretary, or designee, will be required to make the selection and award decision. To evaluate the applications, the Department will designate two (2) persons knowledgeable in the program area to serve as grant evaluators. The evaluators will be free of conflict of interest with potential applicants. The evaluators will assess the applicants’ responses to the Agency Profile, Proposed Activities and CoC capacity to perform proposed activities. Each response is given appoint value, based on complexity of the question. For questions with a maximum point value of one (1) or two (2) points, the full amount of points must be given if the answer is complete and clear. For questions with a maximum value of five (5) points, the scoring criteria chart below will be used for guidance. The five (5) point questions must be awarded a score between 0-5 Scoring Criteria Incomplete/No Response Acceptable Response Excellent Response 0 Points 3 Points 5 Points The response is missing, The response is included The response is included incomplete, or unclear. and provides a description and provides a clear, well- of the question asked. defined description and Sufficient details may be analysis of the question lacking. asked. The Department will award grant amounts based on evaluations until all grant funds are awarded. In the event of two or more applicants with the same evaluation outcomes, the Department may consider the past performance of the applicant under the previous ESG. Additionally, the Department may consider other factors, including but not limited to, the proposed project and how it relates to serving the best interest of the state in sheltering homeless persons, preventing families and individuals from becoming homeless or providing needs of homeless persons through street outreach services. For those applicants who were not funded previously with the ESG, the Department may consider how your proposed program will benefit the state and those persons the Department has a priority to serve. The Secretary, or designee, will award grants to the applicants, whose proposals are determined by the Secretary to be the most advantageous to the state. Appeals: Any person who is adversely affected by the agency decision or intended decision shall file with the agency a notice of protest in writing within 72 hours after the posting of the notice 2016-17 Emergency Solutions Grant Application 15 of decision or intended decision. With respect to a protest of the terms, conditions, and specifications contained in a solicitation, including any provisions governing the methods for ranking bids, proposals, or replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours after the posting of the solicitation. The formal written protest shall be filed within 10 days after the date the notice of protest is filed. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under this chapter. The formal written protest shall state with particularity the facts and law upon which the protest is based. Saturdays, Sundays, and state holidays shall be excluded in the computation of the 72-hour time periods provided by this paragraph. In addition, the agency shall provide notice of a decision or intended decision concerning a solicitation, contract award, or exceptional purchase by electronic posting. This notice shall contain the following statement: “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” 2016-17 Emergency Solutions Grant Application 16  EXHIBITS 1. Lead Agencies 2. Applicant Information Request 3. Completeness Checklist 4. Agency Profile and Proposed Activities 5. Quality of Need 6. Need Catchment Area 7. Homeless Population 8. Continuum of Care Certification 9. Overall Project Budget and Sub-Provider Budgets 10. Local Government Certification 11. Lobbying Certification 12. Written Standards 13. Homeless Definitions 14. Formula Jurisdictions 15. Lead Paint Certification 16. ESG Reference Guide 2016-17 Emergency Solutions Grant Application 17  EXHIBIT 1 2016 Continuum of Care Designated Lead Agencies Theresa Lowe, Executive Director Alachua, Putnam, Bradford, tlowe@gracemarketplace.org Levy, Gilchrist North Central Florida Coalition for the Homeless and Hungry Operating GRACE Marketplace 3055 NE 28th Drive Gainesville, FL 32609 P – 352/792-0800, ext. 105 www.gracemarketplace.org Yvonne Petrasovits, Executive Director Bay, Calhoun, Gulf, Holmes, Homeless & Hunger Coalition of NW Florida Jackson, Washington 949 Jenks Avenue / 32401 P.O. Box 549 Panama City, FL 32402-0549 P - 850/481-5446 Executivedirector.hhcnwfl@gmail.com officemanager.hhcnwfl@gmail.com www.homelesshungercoalitionnwfl.org Mark Broms, Interim Executive Director Brevard Brevard Homeless Coalition 6905 N Wickham Road Melbourne, FL 32940 P – 321/652-2737 mbromsg@gmail.com Michael Wright Broward Broward County Homeless Initiative Partnership 115 S. Andrews Avenue., Room A-370 Ft. Lauderdale, FL 33301 P – 954/357-6167 F – 954/357-5521 mwright@broward.org Angela Hogan, Chief Executive Officer Charlotte Charlotte County Homeless Coalition P.O. Box 380157 Murdock, FL 33938-0157 P – 941/627-4313 F – 941/627-9648 Angela.hogan@cchomelesscoalition.org www.cchomelesscoalition.org Barbara Wheeler Mid-Florida Homeless Coalition