Okaloosa County BOCC — May 17, 2013 — March 19 Regular — reading text

any impropriety or conflict. Mr. Harris made motion, seconded by Mr. Parisot, to approve this item. 4 yeas, 1 abstained. (Mr. Boyles abstained.) Mr. Parisot made motion, seconded by Mr. Boyles, to approve the remaining items on the Consent Agenda as listed below: 2. Proclamation designating April 14-20, 2013 as National Public Safety Telecommunicators Week 4. Airports: Amendment No. 4 to Signatory Airline Operating Agreement with American Airlines, Inc. 5. Proclamation designating April as Water Conservation Month 6. Public Event Permit request from Chief Petty Officer Association for Navel School Explosive Ordnance Disposal for EOD Memorial Challenge on April 27, 2013 7. Public Works: Request from Craig’s Video and Photography for Qualified Beach Vendor Certificate for calendar year 2013 8. Public Works: Request from Island Sands Beach Weddings for Qualified Beach Vendor Certificate for calendar year 2013 9. Public Works: Request from Southern Beach Management for Qualified Beach Vendor Certificate for calendar year 2013 10. Public Works: Request from Crystal Beach Wedding LLC for Qualified Beach Vendor Certificate for calendar year 2013 11. Public Works: Request from Leadership Class at FWB High School for temporary use special event permit for Sand Blast Volleyball Tournament on May 4, 2013 at The Boardwalk Beach 12. Public Works: Request from Best Western of Fort Walton Beach for Qualified Beach Vendor Certificate for calendar year 2013 13. Budget resolutions and transfers: March 19, 2013 -21- Minute Book 69, Page Okaloosa County Board of County Commissioners  (a) Resolution amending FY 2013 Budget, Law Enforcement Trust Fund (confiscated property proceeds) RESOLUTION NO. 13-50 (BA #88) (b) Resolution amending FY 2013 Budget, M.S.B.U. Fund (street lighting fees and miscellaneous revenues) RESOLUTION NO. 13-51 (BA #89) (c) Resolution amending FY 2013 Budget, Road & Bridge Construction Fund (Enterprise Florida grant for Downs Road intersection improvements) RESOLUTION NO. 13-52 (BA #90) (d) Resolution amending FY 2013 Budget, Water & Sewer Enterprise Fund (charges for services, rents, and equipment proceeds) RESOLUTION NO. 13-53 (BA #91) (e) Resolution amending FY 2013 Budget, Solid Waste Enterprise Fund (Gulf Tourism and Seafood Promotional Grant) RESOLUTION NO. 13-54 (BA #92) (f) Resolution amending FY 2013 Budget, Self Insurance Fund (subrogation income and insurance proceeds) RESOLUTION NO. 13-55 (BA #93) (g) Budget Transfer: Capital Outlay Fund; transfer from Reserves to County Extension Building for prior year expenditures; BT-13-28 14. Proclamation supporting Veterans Tribute Tower of Northwest Florida 15. Airports: Six pre-applications to FAA for FY 2013 projects and equipment 17. Sheriff: LETF disbursement of $500 to Kappa Alphas Psi Fraternity for 2013 Youth Super Day Event; and $5,000 to Boys and Girls Clubs of the Emerald Coast for 2013 Inaugural Rodeo 18. Purchasing: Removal of surplus property from Fixed Asset Ledger (one vehicle from Airports and one vehicle from OCT sold at auction and one owned by the Health Department totaled in a traffic accident) 20. Crestview Courthouse Project Task Force: Remove Judge William Stone and re-add Robin Wright from Court Administration 21. Public Works: Request from Kitty Hawk Kites for temporary use special event permit for Beach Kite Festival on April 27 and 28 22. Public Works: FDOT Local Agency Program (LAP) Agreement for 12th Avenue Sidewalk Improvements and accompanying resolution (Resolution No. 13-56) March 19, 2013 -22- Minute Book 69, Page Okaloosa County Board of County Commissioners 24. Judicial: Approval of Contract No. AH105 amendment and assignment and authorization for Chairman or county’s representative to execute grant document and any future grant documents for term of agreement 26. Airports: BP Claim Settlement (partial settlement, release, and covenant not to sue), negotiated claim settlement offer of $98,815 27. Public Works: Contract renewal with Florida Department of Corrections for inmate work crew 28. Public Works: Amendment to FDOT ANZ38 Joint Participation Agreement increasing funding level from $200,000 to $300,000 for operations and maintenance of Okaloosa County computerized traffic signal system 29. Public Works: FDOT Maintenance Agreement of safety improvements along Martin Luther King Jr. Boulevard 5 yeas. FACILITIES MAINTENANCE – SHALIMAR ANNEX TASK FORCE SPACE ALLOCATION RECOMMENDATIONS Mr. Don Turner, Facilities Maintenance Director, stated the county contracted with Lord & Son for renovation work at the Shalimar Annex. The Board approved funding for Phase I (design and drawings) of the project and those services are being provided by DAG Architects on behalf of Lord & Son. Mr. Turner pointed out the Board authorized the Task Force to guide development of the schematic plans. The first meeting of this Task Force was held in November 2012, noting several more meetings have been held subsequently. Mr. Turner asked Charlie Clary with DAG Architects to present the resulting schematics. Mr. Clary stated the first task was to verify existing conditions at the facility and to create as-built documents. He advised the Board that J.R. Stokes provided consulting services. The next step was to interview the various agencies (stakeholders) in the county. An overall plan was put together for the facility with individual plans for individual departments. Mr. Clary reviewed a series of slides showing the overall floor plan, Courtroom area, Clerk of Courts area, Property Appraiser area, Tax Collector area, Supervisor of Elections area, and BCC area. Mr. Steve Christopher with Lord & Son joined Mr. Clary to answer questions. He explained the process of keeping departments functioning during the renovation, calling these “mini phases.” Mr. Clary said the top priorities are Judicial, Tax Collector, March 19, 2013 -23- Minute Book 69, Page Okaloosa County Board of County Commissioners and Property Appraiser. He added there are other departments which are leasing space and want to move onto county property too. Mr. Clary gave details on square footage for each department to be located in the facility. As the description was given of the proposed BCC area, Mr. Amunds asked if the space designated for the County Attorney is large enough for two attorneys to which Mr. Clary answered in the affirmative. Mr. Harris and Mr. Parisot made comments/suggestions on the arrangement of the BCC Chambers area. Mr. Christopher advised they have tried to get all functions into the five buildings while making the most economic renovation possible. He pointed out there are 20,000 square feet of canopies which were installed almost 40 years ago. Mr. Christopher said part of the task is to make it a life-long building. Mr. Harris asked if the canopies can be eliminated and better use made of the space. Mr. Christopher responded that can be done but posed the question about people getting wet. He told the Board replacement of the canopies will cost a half-million dollars. Upon inquiry by Mr. Harris, Mr. Christopher said the roof can be extended but that is more expensive than the canopies. Mr. Christopher reported there is a concrete foundation, strong steel and the masonry is good but everything else in the facility will be new. This will not only include new mechanical systems and a new roof but cutting windows to provide more light. Mr. Curry said he asked for Lord & Son to run the numbers on the cost of renovation versus demolition of the existing facility and beginning anew. Mr. Christopher replied that without major site work, the Board is looking at $18 Million. If major site work is required, the facility would have to be brought up to current code requirements. Estimated renovations cost for the existing Shalimar Annex is $11.5 Million. Mr. Parisot asked for a rough cost estimate for Phase II of the Annex Extension Building on Lewis Turner Boulevard. Mr. Christopher replied Phase II with the same type construction as Phase I would probably be $15 Million and it would be necessary to find 350 more parking spaces. Mr. Parisot expressed concern about investing $11.5 Million into a fifty-year old building and suggested giving the Annex back to the Meigs Trust and beginning Phase II construction at the Annex Extension. Mr. Harris asked how much money was spent in legal fees to get the building. Mr. March 19, 2013 -24- Minute Book 69, Page Okaloosa County Board of County Commissioners Parisot termed that “water over the dam.” A brief discussion ensued. Upon inquiry by Mr. Amunds, Mr. Christopher stated 350 parking spaces would require about four acres. Mr. Amunds expressed his opposition to a parking garage. When asked by Mr. Parisot about the 16-acre parcel where the Annex Extension is located and a question of 350 additional parking spaces, Mr. Turner replied the original building concept was larger than what was built and there is ample space. Mr. Curry stated he does not understand the 300+ additional parking spots. Mr. Christopher replied the user functions will require 340 spaces. Mr. Windes commented that if this is going to be a 40-year extension (to the life of the facility), he feels the Board can take a month to explore other options. He urged his fellow commissioners not to get in a hurry and expressed his reservations about putting this much money into an old building. Mr. Harris said it is amazing to him that every time the Board gets to a meeting with a plan, there is always a change to the plan and we wind back at square one. He questioned all the work which has gone into this and expressed his frustration. Mr. Harris stated the Board should make a plan and stay with it. He said if there is a desire to construct a new building, a lot of money went for legal fees to keep the old one. Discussion ensued about eliminating the lease for the Tax Collector and Property Appraiser and the additional money that will be needed for office space for the Sheriff ($1.75 Million). Mr. Turner noted that if the Sheriff is asked to move out of the Annex, he still must have some place to go. Mr. Boyles said this was a process and there is no need to become frustrated. He pointed out the Courthouse Annex Extension began as a much larger facility. Mr. Boyles stated the Task Force is comprised of the stakeholders and they are going to ask for everything they need. It was his opinion that expanding the Courthouse Annex Extension would be “shooting ourselves in the foot,” explaining that the county will continue to grow and that space will be needed. Mr. Curry stated the next phase of development included space for the Public Defender and State Attorney, not the Tax Collector and Property Appraiser. Mr. Boyles said it is a judicial facility and now we are talking about putting the Tax Collector, Property Appraiser and other offices in it. March 19, 2013 -25- Minute Book 69, Page Okaloosa County Board of County Commissioners Mr. Boyles referred to outstanding issues in the Meigs litigation and recommended an Executive Session to discuss litigation strategy. Special Counsel Greg Stewart with Nabors, Giblin & Nickerson advised the