Okaloosa County BOCC — February 3, 2015 — Dec. 17, 2014 minutes — reading text

-11- Minute Book 72, Page 82 Okaloosa County Board of County Commissioners Mr. Goodwin questioned the delineation of common spaces used under one footprint with two tenants. He asked if the county would be in violation of the lease if it tore down one of the building wings. Mr. Boyles asked if he needs to withdraw his motion and asked Mr. Goodwin if he has discussed these concerns with staff. Mr. Windes recommended the commissioners move on. Mr. Goodwin said the drawings are not to scale of the leased space. Mrs. Ketchel agreed, saying she has walked through this building. She also stated she will be meeting with Elder Services to discuss their concerns/issues. Mrs. Ketchel said perhaps this item should be tabled until the next meeting. After continued discussion, Mr. Windes said he believes there will be flexibility on both sides and called the vote. Mr. Boyles asked for staff to comment, specifically, if they are comfortable with the amended lease as written. Mr. Turner replied “yes,” adding there will be a firewall separating the lessee spaces from the county side of the building. He explained that the Fire Marshal requires the spaces be separated. Mr. Turner said there will be only two entities on that side of the house, adding that he will sit down with both lessees to structure the agreement between them. Upon inguiry by Mr. Harris, Mr. Stewart stated the intent of the addendum is to provide absolute areas and uses. He said there will be additional changes as the area is delineated for both lessees. Mr. Goodwin said he would like to address his first issue of delineating the common areas. Mr. Boyles stated his motion stands. Mr. Harris confirmed his second. The vote was taken—-3 yeas, 2 nays. (Mrs. Ketchel and Mr. Goodwin voted no.) WATER & SEWER - PLANNING ASSISTANCE TO STATES PHASE IV GRANT AGREEMENT WITH U.S. ARMY CORPS QOF ENGINEERS Mr. Jeff Littrell, Water & Sewer System Director, requested approval of Planning Assistance to States (PAS) Phase IV Grant Agreement with the United States Army Corps of Engineers in support of our future public water supply program. He estimated the total project cost at $165,000 to be shared 50/50 between the Corps of Engineers and Okaloosa County Water & Sewer. December 16, 2014 -12- Minute Book 72, Page 83 Okaloosa County Board of County Commissioners Mr. Littrell pointed out the first three phases have been completed. The scope of work proposed for Phase IV includes a detailed alternative analysis of the various sites previously proposed for the future water supply offline reservoir and document the process required to obtain a Corps of Engineers Section 404 Permit necessary to construct the future offline reservoir. Mr. Harris made motion, seconded by Mr. Boyles, to approve the Phase IV grant agreement and to authorize the Chairman to execute same. 5 yeas. TOURIST DEVELOPMENT - QUARTERLY REPORT ON TOURISM PROMOTION AND MARKETING CAMPAIGNS Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated the quarterly report is approximately 50 pages in length but he will concentrate on a few of the slides in the PowerPoint Executive Summary. The report included a year-end revenue analysis and year-end expense analysis with specifics on the adopted and amended budgets for each of the tax percentages. Mr. Schroeder detailed the activities held at the Emerald Coast Convention Center during the year. Upon inquiry by Mr. Harris, Mr. Schroeder stated if a hotel were next door to the Convention Center the number of activities would increase greatly. Mr. Harris asked the department head to gather more information on this issue during the next year for presentation to the Board. Mr. Schroeder completed his presentation by reporting on the number of internet and website visitors and briefly addressing the Fall, Christmas, and Snowbird marketing campaigns. TOURIST DEVELOPMENT - AGREEMENT WITH REALIN’ SCRIPTS CHARTERS AND BUDGET AMENDMENT FROM FIFTH PENNY PROMOTIONAL RESERVES Mr. Schroeder stated the Tourist Development Council (TDC) previously approved $6,200 to fund a portion of production costs for a pilot for a local fishing show. The premise of the show is to bring different families to the area to showcase fishing opportunities, as well as feature local shops, restaurants, and attractions. The show "“Destin te Fish” has been picked up by The Sportsman Channel and will begin airing in January 2015. The TDD requests $73,800 to fund a portion of the October and November 2014 production/footage and subsequent post- December 16, 2014 -13- Minute Book 72, Page 84 Okaloosa County Board of County Commissioners production/editing activities for 12 additional episodes for the first season. Funding is available in the Fifth Penny Reserves, which 1is dedicated to tourism promotion. (There is currently $2.18 Million in promotional reserves.) Mr. Schroeder recommended approval of an agreement with Realin’ Scripts Charters, LLC and a budget amendment from Fifth Penny Promotional Reserves in the amount of $73,800 to fund a portion of the production of the first season of “Destin to Fish” and to authorize the Chairman to execute the agreement. He advised Jack Cole is the owner of Realin’ Scripts. Mr. Windes voiced his support, noting that he has viewed some of the segments. Mr. Harris made motion, seconded by Mr. Boyles, to approve the agreement. Upon inquiry by Mr. Schroeder, Mr. Harris said his motion includes the recommended budget amendment. 5 yeas. OLD BUSINESS - STATE LEGISLATIVE PRIORITIES AND FUNDING OPPORTUNITIES FOR FY 2015 Mr. Hofstad stated, based on considerable Board discussion, two separate priority 1lists were prepared and compared to the Florida Association of Counties (FAC) priority lists. He said those 1lists have been provided to the commissioners for discussion, adding that all or a portion of the lists may be submitted. Mrs. Ketchel stated she would like to continue drafting a lot of ideas to send to Senator Gaetz and Representative Gaetz. Mr. Boyles added that Representative Broxson and Senator Evers should be included as well. Mr. Boyles stated the priories were split into two pieces— funding and legislative. He said the county’s priorities on legislative issues have been aligned with those of FAC. Mr. Boyles made motion, seconded by Mr. Harris, to adopt the legislative priorities list. 5 yeas. Mr. Boyles said he would like to add one item to the funding list and that is the Crestview Courthouse renovation project. Mr. Harris made motion, seconded by Mr. Boyles, to approve the funding priorities 1list, adding the Crestview Courthouse renovation project to this list. &5 yeas. December 16, 2014 -1l4- Minute Book 72, Page 85 Okaloosa County Board of County Commissioners Mrs. Ketchel suggested additional uses of bed taxes be added to the priority list. Mr. Boyles said while he supports that idea, he believes it would be a heavy haul and does not believe Okaloosa County can ‘“outmaneuver the mouse.” Mr. Windes remarked that ‘“saber rattling letters” Thave already been received. Mrs. Ketchel asked about stormwater and DJJ reimbursement. Mr. Boyles replied that stormwater is included in the funding list and DJJ is in the FAC list. Mrs. Ketchel made moticn, seconded by Mr. Boyles, to send all legislative priority 1lists to all members of the Legislative Delegation. 5 yeas. OKALOOSA ACCOUNTABILITY TOWNHALL MEETINGS Mr. Harris expressed concern that if all elected officials begin showing up at the Okaloosa Accountability townhall meetings, there may be issues with Sunshine Law violations. Mr. Windes agreed, saying he has been advised by attorneys that it is thin ice. He said he believes naming a liaison to that body would be safer. Mr. Harris supported the idea and said the 1liaison commissioner would be the Board’s representative but not speak for the Board. Mr. Boyles commented he did not get invited to the party and asked “What are we talking about?” Mr. Harris referred to a letter and emails from Representative Gaetz. He then said the whole concept is disconcerting. CLARIFICATICON ON PRIORITY LISTS Mr. Stewart requested clarification on the earlier motion, wanting to know if it included adoption of the FAC priority list, as well as the county’s legislative and funding priorities which include the addition of the Crestview Courthouse renovation project. Mr. Boyles said he assumed the motion was to adopt all priorities. Mrs. Ketchel referred to stormwater projects. Mr. Boyles asked if the reference 1is to the county’s delineated stormwater projects list. Mrs. Ketchel responded that she is referring to additional money from the Legislature for stormwater issues, not projects but funds. December 16, 2014 -15- Minute Book 72, Page 86 Okaloosa County Board of County Commissioners Mr. Hofstad said he understood the Board's direction was to request funding for specific projects. He stated staff chases both federal and state dollars every day, stressing those requests must be tied to a specific project. Mr. Hofstad asked if we are submitting both the FAC list and the county staff-prepared lists. Mrs. Ketchel answered, “Yes, that was the intent.” Mr. Boyles stated there are two lists, one was the FAC policy priorities and the second was a funding priority list for specific projects, adding the renovation of the Crestview Courthouse. He said the third motion was to send a letter to the Legislative Delegatiomn. OLD BUSINESS - COUNTY ADMINISTRATOR'S EMPLOYMENT AGREEMENT Mr. Stewart stated at the December 2, 2014, meeting the Board voted unanimously to hire John Hofstad as the County Administrator. Further, the Board directed the Chairman, Human Resources Director, and County Attorney to negotiate with Mr. Hofstad and return with an employment agreement for consideration. He explained the following terms of the proposed employment agreement: e Salary of $137,009.60 e Provisions for termination with or without cause, severance up to three months ¢ Use of county vehicle e Additional $200,000 term 1life insurance policy with a premium not to exceed $750 per year ¢ Leave accumulated in accordance with county‘s policies related to all employees ¢ Health, dental and other group insurance coverage provided in accordance with county’'s policies related to all employees. Mr. Goodwin made motion, seconded by Mrs. Ketchel, to approve the employment agreement as submitted. 5 yeas. Mr. Hofstad thanked the Board for its support and confidence. He told them his goal is to move the county forward. COUNTY ADMINISTRATOR - PUBLIC WORKS DIRECTOR VACANCY Mr. Hofstad stated that with the Board's action tonight, there is a wveoid in the Public Works Department. He asked for December 16, 2014 -16- Minute Book 72, Page 87 Okaloosa County Board of County Commissioners consideration to begin the process to £fill the Public Works Director vacancy. Mr. Hofstad suggested a commissioner be appointed to the three-person selection committee. He noted the Public Works liaison commissioner is Mr. Harris and suggested he serve on the committee with him and the Human Resources Director. Mrs. Ketchel made motion, seconded by Mr. Boyles, to appoint Mr. Hofstad, Mr. Harris, and Mrs. Godwin to the Public Works Director selection committee. 5 yeas. PUBLIC COMMENT None. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 7:37 p.m. J. D. PEACOCK IT CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS AD INTERIM (These minutes were transcribed by Teresa Ward.) December 16, 2014 -17- Minute Book 72, Page 88 Okaloosa County Board of County Commissioners