Okaloosa County BOCC — February 3, 2015 — Dec. 17, 2014 minutes — reading text

December 16, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Carolyn Ketchel; and Trey Goodwin. Also present were J. D. Peacock II, Clerk of Courts Ad Interim; John Hofstad, County Administrator; Greg Stewart, County Attorney; and Gary Stanford, Finance Director. COUNTY ADMINISTRATOR’S UPDATE Mr. Hofstad stated that after the first of the year staff will bring an update regarding the Crestview Courthouse project. He said the aging building has many problems, noting the boiler was recently repaired at a cost of $4,000 and the air conditioner repalr costs during the summer were $7,000. Mr. Hofstad stated there is a plan going forward and the Board will be asked for discussion and direction. COMMISSIONER’'S MINUTE Mr. Harris wished residents “Merry Christmas,” “Happy Hanukkah,"” and “Happy Kwanzaa.” Mr. Goodwin also wished everyone a “Happy Holidays” and a "“Merry Christmas.” Mr. Boyles stated he has nothing at this time. Mrs. Ketchel referred to a letter she received from Representative Matt Gaetz, saying she believes Representative Gaetz could help bring Okaloosa County 8 to 10 figures for some of its legislative priorities. She said during the discussion later in the meeting on the priorities 1list, we should give attention to infrastructure needs, reimbursement from the Department of Juvenile Justice (DJJ) and unlicensed contractors. Mr. Windes stated he has nothing. PUBLIC COMMENTS RELATING TO CURRENT AGENDA None. December 16, 2014 -1- Minute Book 72, Page 72 Okaloosa County Board of County Commissioners VISITOR - NICK CHUBB, LEAGUE OF CITIES, DISCUSS POSSIBILITY OF ESTABLISHING A COUNTY-CITY STAFF WORK GROUP Mr. ©Nick ¢Chubb, Cinco Bayou Town Councilman, stated he is present tonight representing the Okaloosa League of Cities (League) . He said the League would really like to look for a collaborative effort with a task force to address major strategic issues. Mr. Chubb 1listed three issues for consideration: transportation, stormwater, and the homeless. He stated this is a formal request for the county and cities to establish a quarterly meeting to address important issues in an open forum. Mr. Boyles stated he had the opportunity to meet with the League of Cities and said he is supportive of this initiative. Mr. Boyles made motion, seconded by Mr. Harris, to direct the County Administrator to work with the League and return to the Board with a suggested format and venue to establish a standing group. Mr. Harris asked Mr. Boyles if this would include a liaison to the League. Mr. Boyles replied that he is finalizing liaison commissioner assignments for the coming year. He added that he believes the task force would be at a staff level with a designated liaison. G5 yeas. CONSENT AGENDA APPROVAL Mr. Goodwin requested Item #11 be pulled for discussion. Mr. Boyles made motion, seconded by Mr. Harris, to approve the Consent Agenda with the exception of Item #11: 1. Airports: Transportation Security Administration (TSA) Amendment /Modification #P90002 de-obligating unspent funding for Northwest Florida Regional Airport’s baggage handling and inspection system 2. Airports: Transportation Security Administration (TSA) Amendment /Modification #PS0008 de-obligating unspent funding for Airport Law Enforcement Officer support agreement 3. Airports: Lease renewal for Air Methods Corporation at the Bob Sikes Airport for medevac helicopter service 4. Ailrports: Lease renewal for Timberview Helicopters to continue sightseeing operation from Destin Airport 5. Finance: Budget Resolutions: (a) Resolution amending FY 2015 Budget, General Fund (appropriations from Florida Department of Agriculture December 16, 2014 -2- Minute Book 72, Page 73 Okaloosa County Board of County Commissioners {m) (n) and Consumer Services for Mosquito Control/Arthropod Control Grant) RESOLUTION NO. 14-224 (BA #13) Resoluticn amending FY 2015 Budget, Tourist Development Fund (Aramark annual investment contribution) RESOLUTION NO. 14-225 (BA #14) Resolution amending FY 2015 Budget, Okaloosa Debt Service Fund (Revenue Bond Series 2014) RESOLUTION NO. 14-226 (BA #15) Resolution amending FY 2015 Budget, Capital OQutlay Construction Fund (Revenue Bond Series 2014) RESOLUTION NO. 14-227 (BA #16) Resolution amending FY 2015 Budget, County Transportation Trust Fund (cash carried forward) RESOLUTION NO. 14-228 (BA #17) Resolution amending FY 2015 Budget, Local Housing Authority Trust Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-229 (BA #18) Resolution amending FY 2015 Budget, E 9-1-1 Operations Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-230 (BA #19) Resolution amending FY 2015 Budget, Radio Communications Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-231 (BA #20) Resolution amending FY 2015 Budget, Law Enforcement Trust Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-232 (BA #21) Resolution amending FY 2015 Budget, Police Academy Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-233 (BA #22) Resolution amending FY 2015 Budget, County Public Health Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-234 (BA #23) Resolution amending FY 2015 Budget, M.S.B.U. Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-235 (BA #24) Resolution amending FY 2015 Budget, Unincorporated County parks Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-236 (BA #25) Resolution amending FY 2015 Budget, Prisoner Benefit Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-237 (BA #26) December 16, 2014 -3- Minute Book 72, Page 74 Okaloosa County Board of County Commissioners 10. 12. 13. 14. 15. (0) Resolution amending FY 2015 Budget, Additional Court Cost Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-238 (BA #27) (p) Resolution amending FY 2015 Budget, Drug Abuse Trust Special Revenue Fund {(cash carried forward) RESOLUTION NO. 14-239 (BA #28) (g) Resoclution amending FY 2015 Budget, Domestic Violence Trust Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-240 (BA #29) (r) Resolution amending FY 2015 Budget, Traffic Education Special Revenue Fund (cash carried forward) RESOLUTION NO. 14-241 (BA #30) (s) Resolution amending FY 2015 Budget, Okaloosa Debt Service Fund (cash carried forward) RESOLUTION NO. 14-242 (BA #31) County Administration: Link to warrants: http://www.clerkofcourts.cc/becfinance BCC Records: Approval of October 21, 2014 regular meeting minutes and November 4, 2014 regular meeting minutes County Administration: Resolution authorizing Surety Land Title of Florida to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Ronald G. Herring and Connie K. Dunlap, husband and wife; Anitha Ta and Hung Ta as Trustees of the Ta Family Revocable Trust) RESOLUTION NO. 14-243 County Administration: Approval of and authorization for Chairman to execute Letter of Support for West Florida Regional Planning Council’'s application for FY 2015 EPA Brownfield’s Assessment Grant Program Growth Management: Renewal of building lease with Okaloosa County Transit (OCT) Sheriff: Memorandum of Agreement for enforcement of traffic regulations on a privately-maintained roadway as requested by The Emerald Lakes Property Owners Association Purchasing: Final payment to Cathey Construction & Development (Application #4) for the Passenger Exit Control Lane System at Northwest Florida Regional Airport in the amount of $49,684.60 Purchasging: Contract with AVCON for administration of the ARFF at Northwest Florida Regional Airport, contract amount $357,545 Purchasing: Contract with Michael Baker for architectural and engineering services for Northwest Florida Regicnal Airport baggage handling System, contract amount $570,651 December 16, 2014 -4- Minute Book 72, Page 75 Okaloosa County Board of County Commissioners 16. Purchasing: Approval to purchase Kubota Tractor for Solid Waste from Triple D Equipment per state contract price of $54,416.56 17. Purchasing: Approval to auction surplus items 18. Public Works: FDOT Local Agency Program (LAP) agreement for design of Crestview Sidewalks Project and accompanying signature resolution RESOLUTION NO. 14-244 19. Public Works: Schedule public hearing to consider amending Resolution No. 14-77 to modify and/or remove stipulations for vacation of portion of Nutmeg Avenue right-of-way 20. Human Resources: Contract amendment with Standard Insurance regarding vision policy 21. Water & Sewer: Lease agreement with Paradise Cleaning Services (Brandi Bingham) for Unit 1310-E Oddfellow Road 22. Water & Sewer: Lease agreement with Hend-RX Nutrition & Laboratories (Garry Hendricks) for Unit 1310-D Oddfellow Road 23. Water & Sewer: Layne Christensen Company Change Order #5 for Del Cerro II Well Project to add 55 days to term of contract 5 yeas. 11. Growth Management: OCT Task Order #61 for reimbursement of operating costs for fixed route and paratransit services Mr. Goodwin stated he has two questions: (1) Was the money for Task Order #61 previously budgeted by the Commission? and (2) Is the funding commensurate with the level of service required by the Board? Mr. Elliot Kampert, Growth Management Director, responded by saying the Board begins looking at it budget in February. He stated public transportation, fixed route and paratransit services are provided by Okaloosa County Transit (OCT). Mr. Kampert said the amount budgeted for transportation reflects the local match required by state and federal granting agencies. He stated when the Board approves the budget, it 1is approving transportation as proposed by OCT. OCT must remit monthly bills and provide supporting documents. With regard to 1level of service, Mr. Kampert advised that is established by ridership, the economy, and approved routes. Upon further inquiry by Mr. Goodwin, Mr. Kampert stated the routes are established by what we can afford. He said there are December 16, 2014 -5- Minute Book 72, Page 76 Okaloosa County Board of County Commissioners eleven routes plus paratransit. In response to another question from Mr. Goodwin, Mr. Kampert confirmed the routes and budget is preplanned and set aside. Mr. Goodwin made motion, seconded by Mrs. Ketchel, to approve Item #11. 5 vyeas. COUNTY EXTENSION - NEW STAFFING PLAN Mr. Larry Williams, County Extension Director, requested approval to add one County Extension Agent position as part of a new cooperative staffing plan agreement between the University of Florida and Okalocsa and Walton Counties. He explained that during the summer of 2014, Walton County had an open Agriculture Extension Agent position and Okaloosa County had an open Family & Consumer Sciences (FCS) Extension position. A new cooperative staffing plan was discussed for an Agriculture Extension Agent position and FCS Agent position to become multicounty positions. Mr. Williams stated there would be no additional costs in salary for either Okaloosa or Walton Counties with this proposal. He explained that instead of Okaloosa paying 40% for one position the split would be 60% University of Florida, 20% Okaloosa County, and 20% Walton County. Mr. Williams vreported the University of Florida has conceptually approved the plan which will be viewed as a pilot program. Mr. Harris made motion, seconded by Mr. Boyles, to approve the new staffing plan for County Extension. 5 yeas. CORRECTIONS - RECOMMENDATION TO AWARD BID FOR REPLACEMENT OF JAIL DOOR CONTROL SYSTEM Mr. Paul Lawson, Chief Correctional Officer, stated bids were received for replacement of storm-damaged electronic door control systems and connected video and intercom systems. The low bidder