Okaloosa County School Board — Workshop Meeting, October 8, 2020 — reading text

recommended by the Superintendent for approval Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A — 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 10-12-20.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,756.20 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-10-12.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 21-01 Bottle Filling Stations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,796.39 Budgeted : Yes Budget Source : Capital Funds, Project 3373 DW - Touchless Water Fountain Recommended Action : Motion to approve the committee's recommendation to award ITB 21-01 Bottle Filling Stations to Fort Walton Beach Win Supply in the amount of $35,796.39, effective through September 27, 2021. Public Content Request approval of the committee's recommendation to award ITB 21-01 Bottle Filling Stations to Fort Walton Beach Win Supply in the amount of $967.47 per unit. The District's initial requirement is for 37 units for a total of $35,796.39. The contract is effective through September 27, 2021, and pricing shall remain in effect through that date should the District require purchasing additional stations. Funds will be paid from Capital Funds, Project 3373 DW - Touchless Water Fountain. Copies of the award tabulation, bid and addendum to the bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB-21-01 TABULATION-AWARD.pdf (86 KB) ITB 21-01.pdf (1,252 KB) ITB 21-01 Addendum #1.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $226,212.87 Budgeted : Yes Budget Source : Capital Funds, Project 5341 DW - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the total amount of $226,212.87. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services for Mary Esther ES in the amount of $74,048.12, Lewis School in the amount of $76,717.39, and Laurel Hill School in the amount of $75,447.36 for a total amount of $226,212.87. Purchases are made from previously approved tag on bid 16-0025-MR through School District of Manatee County, FL. Funds will be paid from Capital Funds, Project 5341 DW - ADA Playgrounds. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments MARY ESTHER ES QUOTE.pdf (7,728 KB) LEWIS SCHOOL QUOTE.pdf (7,163 KB) LAUREL HILL QUOTE.pdf (7,237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Navetta, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,596.16 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer workstations from Navetta in the amount of $54,596.16. Public Content Request approval to purchase computer workstations for Niceville HS from Navetta in the amount of $54,596.16. The purchase is made from BuyBoard Contract 584-19. Funds will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments NAVETTA QUOTE.pdf (309 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase Over $25,000: Scholastic, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,980.72 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of Scholastic Storyworks Magazine in the amount of $40,980.72. Public Content Request approval to purchase Scholastic Storyworks Magazine in the amount of $40,980.72. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I & Title IX, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 School Fire and Life Safety Inspection Reports for