Okaloosa County BOCC — October 7, 2014 — S0717attachment A

ATTACHMENT A GRANT WORK PLAN The Florida Department of Environmental Protection (Department) hereby provides funding to the Grantee to be the host local government in establishing a hazardous waste cooperative collection center arrangement with the Neighboring Counties, in accordance with: I. Section 403.7265, Florida Statutes; 2. Any subsequent policies regarding local hazardous waste collection centers with the Department shall provide to the Grantee during the term of this Agreement; and, 3. The Interlocal Agreements (Attachment F), attached hereto and made a part hereof. Any terms of the Agreement and Attachment A that vary from those contained in Attachment H, shall have precedence. Grantee Responsibilities: The Grantee shall act as a host local government for a hazardous waste collection in the Neighboring Counties identified in this attachment. In order to act as a host local government, the Grantee is responsible for the following: ~ having an established operational hazardous waste collection center that offers hazardous waste management services to households and conditionally exempt small quantity generators (CESQGs); ~ developing and following an operational and contingency plan to ensure that waste is managed in a safe working environment to minimize the risk of injury, accidents, and spills; and that only waste generated by CESQGs and households is accepted at the center; ~ ensuring that the hazardous waste collected at a Neighboring County event is delivered to either a recycling facility that operates in accordance with all applicable regulations, or a permitted treatment, storage or disposal facility; and, ~ having and using an EPA identification number when shipping waste. The Grantee shall be responsible for the completion of the following tasks under this Agreement: Task 1 - Hazardous Waste Collection in Neighboring County The Grantee, in accordance with the Interlocal Agreement(s), is responsible for planning and conducting a hazardous waste collection event in each Neighboring County identified in this Agreement. This shall include the completion of the following activities: 1. Establish a site in the Neighboring County for a mobile hazardous waste collection to be held no later than May 31, 2015. 2. Conduct an event that will offer households and conditionally exempt small quantity generators (CESQG) collection and proper management of their hazardous waste including Cathode Ray Tubes in TVs and computer monitors and other consumer electronics. Unacceptable materials include white goods (stoves, refrigerators, water heaters, dryers, etc.). The service will be free for households and a reduced fee for CESQGs. 3. Assist the neighboring county with advertising the event and distributing public awareness information on proper hazardous waste management to local media, schools, agricultural agents, realtor associations, civic service organizations, and to Earth 911 via their website at www .Earth9 l l .org. 4. Develop and follow an operational site-specific health and safety plan for the cooperative collection event to ensure that waste is managed in a safe working environment to minimize the risk of injury, accidents, and spills; and that only waste generated by CESQGs and households is accepted at the event. DEP Agreement No. S0717, Attachment A, Page 1 of 4 5. Ensure that any electronics demanufacturing/recycling contractor used on a contractual or lot bid basis must meet the following minimum requirements used in the state electronics recycling contract. The contract is available at http://www.dep.state. fl. us/waste/categories/electronics/pages/contract.htm for reference. a. Large Quantity Handler of Universal Waste Batteries notification (not necessary for demanufacturers/recyclers that handle only TVs) b. Mercury-Containing Device Handler registration (not necessary for demanufacturers/recyclers that handle only TVs) c. Insurance type (required) and limits (recommended) - Workers Compensation - legally required limits - Commercial General Liability - $1,000,000/occurrence, $2,000,000 aggregate d. Hold Harmless Endorsement - holds county and state harmless e. Documentation of end markets for equipment (monitors, TVs, CPUs, printers, phones, etc.), recovered components (chips, drives, circuit boards, batteries, etc.) and recovered materials (ferrous metal, nonferrous metal, cones, leaded glass, plastic, etc.). The list of equipment or materials for which end markets shall be documented will depend on the level of demanufacturing involved. For example, if a TV is being sold as is for repair, documentation of recovered components of materials will not be required. Documentation may be in the form of (1) letters of agreements/contracts on subcontractor letterhead; (2) copies of agreements/contracts indicating scope of agreement, dates and signatures; or (3) sworn affidavit from contractor on contractor letterhead. Such documentation shall specify the specific materials involved, time period for which agreement or affidavit is valid, and a general description of the material disposition (precious metal recovery, sale to repair facility, resale to public, secondary lead smelter, etc.). If materials are being exported, documentation must indicate that the materials are being bought by the importer for a reasonable, commercial value, that is, for more than a token value. 6. Have one or more staff on-site during the collection. 7. Collect from each Neighboring County the remaining 25% of the total cost of the hazardous waste collection, unless the Grantee has made arrangements with the Neighboring County to be responsible for these expenses in the Interlocal Agreement, and any additional funds necessary to equal the total cost of the collection should it exceed the total funding available under this Agreement. 8. Pay its hazardous waste management company for the transportation and proper disposal of the hazardous waste. 9. Reuse or recycle collected latex paint to the extent possible. 10. The Grantee, in accordance with the Interlocal Agreement, Attachment F, shall require each Neighboring County to be responsible for: a. Establishing a site for its mobile hazardous waste collection to be held no later than May 31, 2015. b. Guaranteeing funding for payment of25% of its total collection cost to the Grantee unless otherwise agreed upon as evidenced in the Interlocal Agreement. c. Providing funding for any additional costs, which exceed the Department's maximum reimbursement for 75% of the total collection cost, with such payment due the Grantee within a specified time frame. d. Establishing a local project manager to work with the Grantee to publicize the collection event and to prepare and distribute public awareness information on proper hazardous waste management. DEP Agreement No. S0717, Attachment A, Page 2 of 4  This information shall be distributed to the local media, schools, agricultural agents, local realtor associations, civic service organizations, and to Earth 911 via their website at www.Earth91 l .org. e. Attending the collection and assisting the Grantee in overseeing the paperwork at the close of the collection. 11. The Grantee shall perform the above activities in the following Neighboring Counties: Calhoun, Franklin, Gadsden, Holmes, Jackson, Liberty, Santa Rosa, and Walton. Timeline: Task I must be completed no later than May 31, 2015. Maximum Cost: $107,000 Task 1 Budget by Category for each Neighboring County: la Calhoun County Maximum Cost: $9,000 Contractual Services: $9,000: for collection, processing, and disposal ofHHW lb Franklin County Maximum Cost: $10,000 Contractual Services: $10,000: for collection, processing, and disposal of HHW le Gadsden County Maximum Cost: $11,000 Contractual Services: $11,000: for collection, processing, and disposal of HHW Id Holmes County Maximum Cost: $8,000 Contractual Services: $8,000: for collection, processing, and disposal ofHHW le Jackson County Maximum Cost: $25,000 Contractual Services: $25,000: for collection, processing, and disposal ofHHW If Liberty County Maximum Cost: $4,000 Contractual Services: $4,000: for collection, processing, and disposal ofHHW lg Santa Rosa County Maximum Cost: $15,000 Contractual Services: $15,000: for collection, processing, and disposal ofHHW lh Walton County Maximum Cost: $25,000 Contractual Services: $25,000: for collection, processing, and disposal ofHHW The Grantee may submit separate Payment Request Summary Forms to the Department for reimbursement of up to 75% of each Neighboring County's collection costs, notto exceed the maximum amounts listed above forthe approved costs shown above. In addition to the Summary Form, the Grantee must provide from its accounting system, a listing of expenditures per deliverable, charged against this Agreement. The listing shall include, at a minimum, a description of the goods or services purchased, date of the transaction, voucher number, amount paid, and vendor name. Deliverable: For each Neighboring County the Grantee shall provide an event report to the Department detailing work completed, problems encountered and problem resolution for the required event. The event report shall also include the date, time, and location of the collection event(s), the types and amounts of waste collected, the final destination of such waste, type and number of participants served, and other information that may be asked for by the Department. The event report shall be submitted no later than sixty (60) days after the event. In addition, the Grantee shall provide documentation of the occurrence of the Neighboring County's collection in the form of newspaper coverage or advertisement of the collection with the date and title of the publication included in the clipping. In addition to the newspaper clippings, pictures of the event with exposure dates may also be submitted. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the events were properly conducted. DEP Agreement No. S0717, Attachment A, Page 3 of 4 NOTE: A PAYMENT REQUEST SUMMARY FORM, ALONG WITH THE DELIVERABLES MUST BE SUBMITTED FOR EACH NEIGHBORING COUNTY. Task 2 - Host County Activities The Grantee, may utilize the $80,000 host county allocation on a cost reimbursement basis for hazardous waste collection center activities/upgrades in the Grantee County. The Grantee shall be eligible for reimbursement for work performed on or after July 1, 2014 through the completion date identified in paragraph 2 of this Agreement. Work for the following activities will be allowed: > Collection center improvement costs; > Hazardous waste collection operational costs; > Hazardous waste management and disposal costs from its own county's program; > Small quantity generator annual verification program costs; > Educational and promotion costs for information about prevention and proper management of household hazardous waste; and, > Funding to share in each Neighboring County's collection commitment. Timeline: Must be completed no later than June 12, 2015. Maximum Cost: $80,000.00 Budget by Category: Travel: $1,530.00 for travel and hotel to national and state NAHMMA conferences Contractual: $78,470.00 (collection, processing, and disposal ofHHW and program advertisement) The $80,000 reimbursement eligible to the host county for hosting the neighboring county event cannot be used for the 75% neighboring collection event reimbursement. The Department reserves the right to provide written consent for the Grantee to utilize expenditure categories other than those identified in this attachment. Written consent must be obtained from the Department's Grant Manager prior to the Grantee using the expenditure for categories not identified in this attachment. Approval will be in the form of an executed amendment to this Agreement. Upon completion of the hazardous waste collection in each Neighboring County, and of the Grantee's Host County Activities, the Grantee may request reimbursement of up to $10,000 for each Neighboring County event. Funds for the Host County cannot exceed $10,000 per task as previously identified. Deliverable: The Grantee shall provide documentation of each hazardous waste center activity in the form of a list and description of grant expenditures and copies of paid invoices. Photographs of supplies and equipment may also be submitted as well as other information requested by the Department Grant Manager. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the activities were properly conducted. Final Report Requirements In an effort to conserve and recycle natural resources, the Grantee shall submit the fmal report and payment request form generated under this Agreement electronically or on recycled paper, double-sided copies preferred. The Grantee agrees to provide a copy of any draft report and/or fmal report to the Department for review and approval before making, or allowing to be made, a press release, publication, or other public announcement of the project fmdings. This requirement shall not be construed as a limitation upon the provisions of Chapter 119, Florida Statues. DEP Agreement No. S0717, Attachment A, Page 4 of 4