Okaloosa County BOCC — December 18, 2012 — BT-13-21 — reading text

DON W. HOWARD CLERK OF THE CIRCUIT COURT, OKALOOSA COUNTY, FLORIDA DATE: February 5, 2013 SUBJECT: Budget Transfer — General Fund TO: Board of County Commissioners Finance Director Transfer From Department Account Amount Reserves/Miscellaneous 0199 599090 $88,548 Transfer To Department Account Amount Contract Services - Area Photo Mapping 01112 534105 $88,548 David L. Skarzynski,-Budget Manager Budget Transfer: BT-13-21 Reference: Board approved on January 22, 2013. Okaloosa County GIS and Eglin Air Force Base have forged a cost and data sharing partnership to provide aerial photography that exceeds the minimum technical standards and requirements as set forth by the DOR. This partnership leverages the services of Pictometry International Corp. The County’s cost of this project is $88,548. CourTHOUSE @ 101 E, JAMES LEE BLVD. ® CRESTVIEW, FLORIDA 32536-1359 @ (850) 689-5000 Repty To: BRACKIN BUILDING @ 302 NORTH WILSON ST., SUITE203__@ CRESTVIEW, FLORIDA 32536 # (850) 689-5000 CourTHOUSE ANNEX @ 12501. EGLINPKWY @ SHALIMAR, FLORIDA 32579 @ (850) 651-7200 ANNEX EXTENSION # 1940 Lewis TURNER BLVD @ FT. WALTON BEACH, FLORIDA 32547 @ (850) 651-7200 \.: Visit us on the web at http://www.clerkofcourts.cc BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 22, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: 2013 Department of Revenue Okaloosa County Photography Project DEPARTMENT: — Information Systems BCC DISTRICT: — All STATEMENT OF ISSUE: Okaloosa County GIS and Eglin Air Force Base have forged a cost and data sharing partnership to provide aerial photography that exceeds the minimum technical standards and requirements as set forth by the DOR. This partnership leverages the services of Pictometry International Corp. The County’s cost of this project is $88,548.00 as detailed in Section A of the agreement between Pictometry and Okaloosa County and results in a cost savings of $46,329.00 from the original DOR billable cost. BACKGROUND: Pursuant to Section 195.033, Florida Statutes, the Department of Revenue (DOR) is required to provide aerial photography to Property Appraisers at least once every three years. For counties with a population greater than 25,000, the DOR shall provide such photography at the property appraiser’s expense. The DOR initiated project supports the mission of the Property Appraiser, while only marginally supporting the mission of various county departments. Therefore, an enhanced project is necessary and GIS is uniquely equipped to carry this out. The Property Appraiser’s office is funded from the general fund. In an effort to reduce the impact to the general fund, the deliverables for this project will also be cost shared with various county departments that are not funded by the general fund. This expense is coming to the board because GIS can save an estimated $50,000 with a higher standard of deliverables that meet the needs of many departments and will result in further cost-sharing opportunities with other user departments. At the July 3"! 2012 Board meeting, the BCC with staff recommendation decided to “opt out” of the DOR administered photography project and pursue and administer our own project with anticipated savings. Reserves were approved to fund this project. RECOMMENDATIONS: Approve and have the Chairman sign the Pictometry contract. OD, Veer hr boock Don Vanderhoek, Director 1/16/2013 RECOMMENDED BY: ~ Packet Pg. 419 SECTION 4 Pictometry Intemational Corp. 100 Town Centre Drive, Suite A Rachester, NY 14623 LICENSED PRODUCTS 2 ORDER HS CL19552 j804 Lewis Turner Blyd., EBIBETOS: ESHIP.TO “a Okaloosa- County, FL Okaloosa County, FL Dan Sambenedetto Dan Sambenedetto: Suite 402 Suite 402 1804 Lewis Tumer Bivd., Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 (850) 651-7570 (850) 651-7570 dsambenedetto@co.okaloosa: flus : CUSTOMER ID" AL16552 FNUOMBER OF FLIGHTS 3 2 ° = a > = Q g jor) [e) xe) <= a Pal < => fi bee EY Lek ° AccuPLUS 9in - inch GSD ‘AccuPius ortho mosaic tiles $85,650.00. oO CUSTOMER DTM. -2er (GeoTIFF format), 9-inch GSD oblique frame images (4- g Sector - Custom Area way), S-inch GSD orthogonal frame images, 9-inch GSD rol atéa-wide.ortho mosaic (ECW format), I-meter GSD ortho o mosai¢ sector tiles and one area-wide {-meter GSD mosaic * {ECW fonmat).Orthogonal-GSD: 0.75 feel/pixel; Nominal x Oblique ‘GSD {all valuts:-+5/- 10%): Front Line; 0. 74 oO foer/pixel, Middle Linc: 0.85 feev/pixel, Back Line: 1,00 @ foet/pixel, Orthe-mosaic acouracy: 2.65 f. RMSE (X or ¥; = 6.5L NSSDA. 95%; mectsior exceeds NMAS & ASPRS o Class. fat 2'=200'. Pricing discounted:to reflect.use of 2 cuslomer-provided. DTM le‘support orthe-rcetification ig Gubject to: Pictometry testing and validation). Refer to ux attached terms and’ conditions, ; _ ° I AccuPlus Imagery Bundle includes digital copy of the: Licensed Documentation forthe 30:00 30.00 = wih Thres (3) Years of EFS. License Software, two (2)-End User Training Sessions, one F oO Maintenance & Support (t)-Advanced User Technical Training, one (1). & Administrations [T Fraining Session, fifteen:(15) hours of c telephone support, one copy.of: Pletometry Blectronic Field c Study (EFS) sofbware, latest: version, an the storage media 2 specified herein, and-accesy:to.di of QO the BFS ‘Licensed Software fora periotaf Ul thrae years: from. ° the initial date of'shipment of the EFS. software, along witha cc copy of theupdated documentation, J i AccuPLUS Project Fee- “AccuPLUS project fee for projeats wilh customersupplied $2,500.00 $2,500:60 N CUSTOMER LIDAR DTM . > 2 Change Analysis Seat License | Perpetual Scat License-of Change Analysis. $750,00 $0.00 | = $0.00" 8 pas . : Pradtict Grant ~ t E-911 Iiterface - Unlimited — | Penperual.- License. Product enables-system interfice but $15,000.00 $000 $0.00 | | = Seats inall PSAPS tloes nateover'the-actual integration, Licensee mustungage d a third party to provide this imegration, Product Grant £ | EAP PROGRAM Reter to-detailed. description of EAP Program:in anached $0.00 $0,006 ® Agr ; Zz Media Drive Capacity 931G- | Extemal USB 2.0/ eSATA Externally. Powered. Delivery. $199:00 $398.00 < Drive Model.T - media prices include copying-a-complete image library.onto ~ EXTPOWER. . media, Sub-watchouging sald separately, s {_|_ State License Fee _ Statelicense-fee. $0.06 $0.00 = 1 Survey Report - AccuPlus Available with corresponding AccuPlus purchase, Product $2,500.00 $0.00 $0.00 fe) Imagery Project - Compiled tnoludes Report signed scaled by appropriately ovedentialed D personnel, Report details-prodiction statistics including: — To Accuracy Statement GPS/INS post processing, AT results, and ‘includes-an 3 Product Grant a. : NSSDA compliant. "Compiled To" ac ¥ ab 2 | ‘Thank you for Thoosing Pictometry us your service provider. LTOTAL 7 383,548.00 | = rz £ < Page 2 of |! Okaloosa County, FL~ CLI9SS2 20130109 CMT-00004-20121018 _-Packet Pg. 422 ° GROWTH MANAGEMENT - USE OF CDBG PROGRAM GENERATED INCOME IN BLACKMAN COMMUNITY WATER SUPPLY PROJECT Mr. Elliot Kampert, Growth Management Director, requested the Board approve payment of $105,523.05 of Community Development Block Grant (CDBG) Program generated income to the Blackman Community Water System for water connections for income-eligible households and the CDBG eligible construction costs. Mr. Roberts made motion, seconded by Mr. Parisot, to approve the recommendation of the department head. 5 yeas. GROWTH MANAGEMENT - TABLE PUBLIC HEARING TO DISCUSS HELICOPTER DEVELOPMENT ORDER Mr. Kampert stated he received a request from a representative of the land owner asking for a delay in the public hearing set for July 17 to discuss a beach helicopter development order. The reason for the delay was to allow legal counsel to be in attendance at the meeting and to have additional time to perform an analysis and prepare for the hearing. Mr. Harris made motion, seconded by Mr. Campbell, to re-schedule the hearing until August 21, 2012 (at 6:30 p.m.) in Fort Walton Beach. 5 yeas. INFORMATION SYSTEMS — 2012-13 DOR PHOTOGRAPHY PROJECT Mr. Don Vanderhoek, Information Systems Director, stated the Department of Revenue (DOR) is required to provide aerial photography to Property Appraisers at least once every three years. For counties with a population greater than 25,000, the DOR will provide such photography at the Property Appraiser’s expense. The county has the option to “opt out” of the DOR administered photography project and perform its own project provided the county meets the minimum technical standards and requirements set by DOR. Mr. Vanderhoek outlined the two options available to the Board: 1. Do nothing and let the DOR coordinate the project and charge Okaloosa County $134,877 for their photography. 2. Perform the project in-house with expected saving of $20,000 to $25,000. Mr. Roberts made motion, seconded by Mr. Parisot, to perform the task in-house. Mr. Curry pointed out the project will have to be funded from reserves. Mr. Roberts confirmed this provision in his motion. 5 yeas. July 3, 2012 -12- Minute Book 67, Page Okaloosa County Board of County Commissioners