Okaloosa County BOCC — April 15, 2014 — Bid WS 02-13_Trailer Mounted Bypass Pump

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 18,2012 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon | SUBJECT: Bid Award for Trailer Mounted By-Pass Pump - Water & Sewer DEPARTMENT: Purchasing BCC DISTRICT: — Four STATEMENT OF ISSUE: Request approval of bid award. Bids were opened on November 15, 2012. Bids were received from six (6) companies (see attached tabulation). Thompson Pump (Pensacola, FL) is the low bidder meeting specifications in the amount of $97,750.00. BACKGROUND: This pump will serve as a supplemental back-up pump in the event of an emergency at the Main Island Lift Station. Because of its portability, it could be used at other locations if needed. Funding (see attached) is available in the current FY 12/13 budget. OPTIONS: Award or Reject. RECOMMENDATIONS: Staff recommends awarding to Thompson Pump; they being low bidder meeting specifications in the amount of $97,750.00. Mh, Richard Brannon ~ ¥ a 12/11/2012 RECOMMENDED BY: i Curry, County Administaisr 12/11/2012 APPROVED BY: Ernie Padgett, County Administrator From: ittrell To: Jack Allen Cc: Mark Wise; Mark Griffin; Jeff Oglesby; Mark Schmeltzer Subject: FW: Main Island Pump Station- Letter of Recommendation for Bid Award WS 02-13 By-Pass Pump Date: Friday, November 30, 2012 4:38:16 PM Attachments: WS 02-13 bid results & comparison.pdf Itr_of rec WS02-13 BYPASS PUMP. pdf Jack, OCWS staff concurs with the recommendation of our consultant, Constantine Engineering, on the bid award for the Trailer Mounted By-Pass Pump for the Main Island Pump Station Project. Bid number is WS 02-13. We recommend award of this bid to Thompson Pump in the amount of $97,750.00, they being the lowest responsive and responsible bidder meeting the specifications for this item. We do not recommend selection of the Deductive Alternate Item 2, as submitted. Attached is the letter of recommendation from Constantine Engineering, as well as a spreadsheet of the equipment criteria specified and what was provided by each bidder. Please let us know if you have any questions or require anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e- mail communication, including your e-mail address, may be subject to public disclosure. From: Joey Crews [mailto:JCrews@tcgeng.com] Sent: Wednesday, November 28, 2012 6:58 PM To: Jeff Littrell Cc: Jeff Oglesby; Mark Wise; Mark Schmeltzer Subject: RE: Main Island Pump Station- Letter of Recommendations Jeff, Attached is letter of recommendation from Constantine recommending award of the following bid items: WS 02-13 Trailer Mounted By-Pass I will drop off a signed letter for inclusion into Purchasing’s agenda package preparation. Please let me know if you have any questions. Joey Crews Joseph G. Crews, PE The Constantine Group 1988 Lewis Turner Blvd., Unit 3 Fort Walton Beach, FL. 32547 Office: 850.226.5016 Main: 850.244.5800 Mobile: 850.978.0015 Constantine Engineering November 28, 2012 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award Portable By-Pass Pump - Main Island PS Project Okaloosa County, Florida - Bid No. WS 02-13 Dear Mr. Littrell: Material ONLY bids were received and opened for the "Main Island Trailer Mounted By-Pass Pump Unit” on November 15, 2012. The Board of County Commissioners received six (6) responsive bids for the project. The project was bid with a Total Base Bid and one (1) Optional Cost Item. The Total Base Bid was for a complete diesel driven sewage by-pass pump, sounded attenuated enclosure, control panel with electronic start and stop and monitoring, tandem axel trailer with embedded fuel reservoir, and 12” inlet/outlet connection fittings. The Optional Cost Items: ITEM 2 Compressor Assisted Priming System (Deductive) Enclosed is a comparison spreadsheet of the equipment criteria specified and what was provided by ‘each bidder. It also includes bid tab results and the estimated delivery time for each. National Pump and Compressor had the lowest base bid and second lowest delivery time. Thompson Pump (specified manufacture) was the second lowest bidder and had the lowest delivery days. Constantine compared the information provided by National Pump and Compressor against the requirements specified and determined the following: . e Pioneer Pump Model# SAPP1212S17L72 does not equal the specified Thompson _ Pump 12jSVG-D]JDS-90H hydraulic performance curve. 2 Pump cannot produce required 5100 GPM flow at 160 TDH. (5200 gpm @ 116’) ° Pumy does not meet minimum shut-off head of 365 feet. (192’) 1924 Lewis TURNER BOULEVARD, UNIT 3, FoRT \W/ALTON BEACH, FL 32547 PHONE: 850.244.5800 Wwww.TCGENG.COM Mr. Jeff Littrell. Page 2 Project No. 100100.46 Thompson Pumps was the designed pump for this application and has provided similar products of same quality and operational performance as outlined in the technical specifications to Okaloosa County on recent projects. Based on the information provided and our review of the proposal, Constantine — Engineering, Inc. recommends that the Board of County Commissioners, Okaloosa County, Florida, award this project to Thompson Pump the lowest and most responsive bid for the Base Bid lump sum amount of $97,750.00. Total maximum delivery time after receipt of signed purchase order is 45 days. Constantine does not recommend the selection of the Deductive Alternates Items 2 as submitted. Should any questions arise, please do not hesitate to contact me directly at 850.244.8500. Sincerely, Nya 'S Netecc Joseph G. Crews, P.E. Project Manager Copies: Mark Wise, Okaloosa County Water & Sewer Jeff Oglesby, Okaloosa County Water & Sewer Mark Schmeltzer, Okaloosa County Water & Sewer Ves p dees» Z:\ PROJECT FILES\ 100100.46 OCIS TO 46 MAIN ISLAND. PS\400 BIDDING\ 455 CONTRACT CORRESPONDENCE \ LETTER OF RECOMMENDATION -W5 02-13 BY-PASS PUMP.DOCK @L0Z/82/TT @TO@ ‘ST JOQUIaAON :3LVd did - GLY}. 002 6€e| oe CSC O00€ . 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[[94U409 oe - 86] TOL OOT S6 Sv 06 sheq Asaaljeq x : oe aqyeulayy Y/N OOO'ES V/N Vv/N 69€S V/N anionpaq xX 00°S09‘ZTZS] 00°968'Z2TS 00°866 £275] 00°ZT9‘00TS 00°0SZ‘Z6$ ve TOC CES pig oseq xX SIDIAIIS eAPAH poeey dung usajseayino Aueduio) duing uosdwo Jossasduio) WEN SJappl alioad : P pue asnoyH wif d ANOS duing puel/oH d ut pue dung j/eUuoIeN N stopprd PEP ees €1-20 SM Pid LIND diNNd SSVd-Ad GALNNOW Ysa Tival GNVISI NIVIA - ALNNOD VSOO 1VHO TRAILIER MOUNTED DIESEL BY-PASS PUMP UNIT (Equipment Only) for the MAIN ISLAND PUMP STATION IMPROVEMENT PROJECT (This is a Non-Installation Bid Package) Board af County Commissioners | —S. zs . 3 =} bn i 2O\ STATEOF\ fart 4G NON 2A GIS BID #: WS 02-13 “8 £ BID OPENS: November 15", 2012 @ 3:00 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board. of Caunty Commissioners of Okaloosa County, FL, will accept sealed bids until 3:00 p.m. (local time) November 15th, 2012, for direct purchase of the MAIN ISLAND TRAILER MOUNTED DIESEL BY-PASS PUMP (Equipment Only Bid), Bid #WS 02-13. Pursuant to hardcopy copies of bid provisions, bid forms, and specifications may be reviewed at the following: Okaloosa County Water & Sewer Office located at 1804 Lewis Turner Boulevard, Suite 300, Fort Walton Beach, Florida, 32547. Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536. Electronic copies may be obtained from CONSTANTINE ENGINEERING, INC., under the project name at the following web address: http://www.tcgeng.com/Documents/ At 3:00 p.m. (local time), November 15th, 2012, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on MAIN ISLAND TRAILER MOUNTED DIESEL BY-PASS PUMP UNIT (Equipment Only Bid), Bid #WS 02-13 to be opened at 3:00 p. m., November 15", 2012". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford 302 N. Wilson St. #203 Crestview FL 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don Amunds Chairman SECTION 00300 MAIN ISLAND PS BID PROPOSAL BID PROPOSAL BID #: WS 02-13 BID ITEM: MAIN ISLAND TRAILER MOUNTED DIESEL BY-PASS PUMP UNIT (Equipment Only) BID SCOPE Equipment covered by this contract includes the manufacture, deliver and start-up services for a new trailer mounted 12” pump with diesel engine and imbedded full storage container with weather / sound enclosure. as specified herein. All materials shall be manufactured within the continental United States. No substitutions will be accepted unless approved by the Purchasing and the Water & Sewer Department. Note: Evaluation of bid will be based on “TOTAL BASE BID AMOUNT”, and shall include itemized unit cost for identified items. Price shall be guaranteed for 45 days after the bids are read and received. Price shall include delivery of all equipment and appurtenances to the following location: 108WS AMBERJACK DRIVE FORT WALTON BEACH FEL. 32548 OWNER Delivery Contact: Mark Griffin, Okaloosa County Water & Sewer 850-651-7176 Vendor is required to coordinate fabrication and shipping with the installation Contractor once a construction contract has been executed between the Board and a Contractor. THE FOLLOWING MUST BE SUBMITTED WITH THE PROPOSAL: e A list of any and all exceptions to the Contract Documents. e Dimensional and weight information on components and assemblies. e Catalog information and cuts. e Manufacturer's specifications, including materials description and paint system. Also a list of any requested exceptions to the Contract Documents. e Performance data, as applicable. Horsepower of all motors supplied. e Outside utility requirements for each component, such as water, power, air, etc. e Addresses and phone numbers of nearest service center and a listing of the manufacturers or manufacturer's representatives’ services available at this location. e Addresses and phone numbers for the nearest parts warehouse capable of providing mil parts replacement and/or repair service. e A list of the three most recent installations where similar equipment by the manufacturer or manufacturer's representative is currently in service; BY-PASS PUMP MAIN ISLAND PS OKALOOSA COUNTY WATER AND SEWER 08/24/2012 00300-1 SECTION 00300 MAIN ISLAND PS BID PROPOSAL include contact name, telephone number, mailing address, and the names of the Engineer, Owner, and installation contractor; if three installations do not exist, the list shall include all that do exist, if any. e Description of structural, electrical, mechanical, and all other changes or modifications necessary to adapt the equipment or system to the arrangement shown and/or functions described on the Drawings and in the Technical Specifications. e Any additional information requested by the OWNER. BY-PASS PUMP MAIN ISLAND PS OKALOOSA COUNTY WATER AND SEWER - . 08/24/2012 00300-2