Okaloosa County BOCC — December 15, 2015 — Request approval of revision to the Purchasing Manual for FTA & FDOT — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 15, 2015 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval of revision to the Purchasing Manual for FTA & FDOT DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of revisions to the Purchasing Manual for Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) transit procurement requirements. BACKGROUND & ANALYSIS: Purchasing requests to revise the current Purchasing Manual to include transit procurement requirements for FTA and FDOT. Departments which utilize grant funding must follow procurement policies which are required by the granting agency. These specific transit procurement procedures are required to be addressed in our Purchasing Manual. The FTA and FDOT transit grant related procurement procedures will be added to the manual as; Appendix B - FTA Record Retention Provisions and Appendix C - FDOT Purchasing and Procurement Requirements (both appendices are attached to this agenda item). This will facilitate our policy compliance with FTA and FDOT transit grant procurement requirements. Staff requests Board approval of the revision of the current Purchasing Manual to add the required FTA and FDOT transit procurement provisions. OPTIONS: Approve/Deny the revisions to the Purchasing Manual to add Appendix B - FTA Record Retention Provisions and Appendix C - FDOT Purchasing and Procurement Requirements. RECOMMENDATION: Staff recommends approval of the revision to the Purchasing Manual to add Appendix B - FTA Record Retention Provisions and Appendix C - FDOT Purchasing and Procurement Requirements. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator