Okaloosa County BOCC — November 4, 2014 — Systems Specialists Contract - Crestview Courthouse - FY '15 — reading text

CONTRACT/LEASE RENEWAL FORM Date: Company Name: Systems Specialists, lnc. Atin: Jack D. Billy Address: 114 East Wright Street City, State, Zip: Pénsdcoid, FL 32501 RE: CO0-0338-FM Dear Jack D.. Bilby: Thé Okaloosa County Board of County Commissioners agrees fo renew the subject contraci/lease, #C00-0338-FM for an ddditional term, Thé contract renewal period will be 10/01/2014 to 9/30/2015. The annual budgeted amount for this corttract is $2892.00. If you are in agreemeni, please sign below and relum this form along with a current Certificate of Insurance listing Okaloosa County as co-insured (if applicable). COUNTY REPRESENTATIVES AUTHORIZED COMPANY REPRESENTATIVE Dept. Diregfor AY : Contractor! Systems Soecialists, inc. sonore yeah Sa \ Approved By: : fas prescribed below on item 1) Approved By: Title: Seante. t sana ew {as prescribed below on item J} Date: Date: JO wf - Lf County Depariment Insiructions: 1) Obtain signatures from Deparlment Director, authorized Company Representative and then 2} 3) Purchasing Director <$25K and less, County Administrator <$50K and less or Board >$50K, as necessary. If Board approval is required, the Chairman and County Administrator's signatures are required. Make sure ihe company provides a current Certificate of Insurance. {if dpplicable). Keep a copy of this form for your records. $énd original to Purchasing Servicés Coordinator. If you have any questions please contact the Purchasing Director af 850-689-5940, Fax: 850- 589-5998, {OH9 T+ 14A710199 RCVD Systems Specialists, Inc. Authorized Representative Barber-Colman, Siebe & Inverisys Building Systems, TAC. 444 East Wright Street Pensacola, FL 325074 MAINTENANCE SERVICES AGREEMENT Phone: (850) 472-2447 Fax: (850) 472:2146 Okaloosa. County Courthouse Systems Specialists, tae. . Crestview Courthouse. +14 East Wright Street resiview, FL. 32536 Pensacola, FL 32504 Yax ID # 59-4739430 Sérvices.to be Provided at the following Location(s}: Okaloosa County Gaurthouse. Crestview, FL. Systems. Specialists, ihe. agrées to provide the services described in the-aftached: schedules in accordance with the following tennis and conditions: Services Agreement and. Schedules: Nebwotk 8000 GUI Network: 8000 GCM, MZ2, PEM Network 8000-MZ2, PEM: Terms.and Payment. This Service Agréertient shall begin on the Ist day of October 2014, and shall continue. for a peliod of one year and from year to year thereafter until tetininated.. Affer thé initial term, either party may terminate. this agreement upon thirty days written notice prior tc: the anniversary date of the agreerient. The contract price: shall be subject to adjustment yeany to recognize any changes in. casts. Notite of proposed adjustments to the aiinual price will be provided at least sixty days prior to. agreement renéwal date, Systems Specialists, Inc. agrees to fumish the services as described fn this agreement for thé Sut OF $2,892.00, (Two Thousand Eight Huridred Niriety-Two: Dollars) annually. This includes Semii-aninual check outs for the stim of March (2015) $1446.00 and September (2015) $1448.00 In addition to: the arinual contract-amourit, the customer sttall pay any present taxes or governmental charges with regard to the transfer, tise, OF oWwnership-or possassion of the equipment covered by this agieentent, Invoices will be isSued -semi-anritially at the completion of each. semiannual check outas. agreed, Payment will be made within 30.days of invoice date. This proposal, includiig the attached pages, special coriditions, and atfactiments constitutes the enfire agreement and shail becerie 4 Valid contract after customer acceptance and credit approval by Systems Specialists, Inc. This agréement supersedes all prior presentations and agreements not incorporated herein, This Proposal is valid when accepted by Oct. 31, 2014. Signatures. Submitted. for This agreement is accepted for Systems. Specialists, ine. Ci T By: Jack D Bilay By: Title: meet st \ Tite: Fe Signature. Signatur Ps [70 O- G-HIF Date Submitted: OFFICE USE Proposal No: Agreerierit No: Oct 2014-2015 Page: 1 of 6 10. 11. 12. 43. 14. 15. GENERAL CONDITIONS This agreement applies only to equipment installed prior to effective date of this agreement and as described in this agreement. Normal working hours (8 a.m. to 4 p.m.; Monday through Friday, excluding holidays) will apply to all services, unless otherwise stated, including major repairs performed undef this agreement. This agreement assumes the systems covered to be in maintainable condition. If repairs are found necessary upon initial irtspection or initial seasonal start-up, repair charges will be submitted for approval. Should these restoration charges be declined, those non maintainabie items will be eliminated from the program and the agreement price adjusted accordingly. It is agreed that the customer shall provide reasonable means of access to all devices which are to be maintained. Normal operation such as starting, stopping and resetting of the listed equipment is not included in this program. However, Systems Specialists, Inc. shail be permitted to start and stop all primary equipment incidental to the operation of the mechanical system. If the system is modified, changed or altered, or if any equipment is added, or if the system is removed within the premises or to other premises, Systems Specialists, Inc., at its sole option, reserves the right to terminate or re~ negotiate this agreement based on the condition of the eystem after the changes have been made. It is agreed that the contract price shall be adjusted yearly; such adjustments shall be consistent with current labor and material costs. This agreement may be terminated afier its initial term on the anniversary of its effective date by either party by giving written notice a minimum of 30 days prior to the anniversary date. Systems Specialists, Inc. shall not, under any circumstances, be lable for injury te persons or damage to property unless such injury or damage is caused by a negligent act of omission or commission by Systems Specialists, inc.’s agents, employees or subcontractors, Systems Specialists, Inc. and the Customer assurne the non-occurrence of the following contingencies which, without Umitation, might render performance by Systems Specialists, Inc. impractical. strikes, fires, war, late or non-delivery by suppliers of Systems Specialists, Inc., and all other contingencies beyond the reasonable control of Systems Specialists, Inc. Under no circumstances shall Systems Specialists, Inc, be liable for any special or consequential damages whether based upon lost goedwill, lost resale profits, work stoppage, impairment of other goods or otherwise and whether arising out of breach of warranty, breach of contract, negligence or athenwise, except only in the case of personal injury where applicable law requires such liability. But in no event shall Systems Specialists, Inc.'s liability exceed the purchase price paid under this contract. The Customer shall pay Systems Specialists, inc. in addition io the contract price, the amount of all present and future taxes or any other government charge now or hereafter imposed by existent or future laws with respect to the transfer, use, ownership or possession of equipment to which this agreement relates, exclusive of ordinary personal property taxes assessed against Systems Specialists, Inc. It is agreed that the customer shall assume responsibility and pay extra for ail service and material required due to electrical power failure, low voltage, bumed out main or branch fuses, iow water pressure, corrosion or lightning strikes. The customer is responsible for the addition of any items of equipment or performance of any safety test or corrections in design as recommended cr required by insurance companies, government, state, municipalities or other authorities, The customer is responsible for the indoor air quality of their facility. In the avent Systems Specialists, Inc. is required to make any repairs and/er replacement and/or emergency calls occasioned by improper operation or misuse of equipment covered by this agreement or any cause beyond Systems Specialists, inc.’s control, the customer shall reimburse Sysiems Specialists, Inc. for expenses incurred in making Tepairs anc/or replacements and/or emergency calls in accordance with the established rate for performing such service such as calls for thermostat setting, air balancing or equipment resetting. \f equipment becomes non-repairabie due to unavailability of replacement parts, Systems Specialists, Inc., at its option, may remove the equipment from the contract and will not be required to maintain or service such equipment as a part of this agreement. However, Systems Specialists, Inc. will assist the owner in replacing the equipment at prevailing service rates. . The customer is responsible for the replacement or repair of non moving parts of the heating, cooling and ventilating systems, such as duct work, bciler shell and tubes. boiler refractory and complementary equipment, for example but not limited to: cabinets, fixtures, boxes, water supply lines, drain lines, steam lines, plumbing, oil storage tanks, oil and/or gas lines, domestic water lines, refrigerant piping, pneumatic tubing, converter shell and tubes, heating or cooling coils and electrical wiring. Systems Specialists, inc. reserves the right to discontinue this maintenance service agreement at any time, without notice, unless all payments under this contract shall have been made as agreed. - Sysfems Specialists, inc. The BEST in ENVIRONMENTAL CONTROLS Page 2 of 8 Systems Specialists, inc. Authorized Representative Barber-Colman, Siebe & Invensys Building Systems, TAC 114 East Wright Street . Pensacola, FL 32504 Phone: (850) 472-2147 SERVICES AGREEMENT Fax: (850) 472-2146 Systems Specialists, Inc. will maintain the system or equipment listed in the Schedule of Equipment or in these schematic drawings: : itt, SSI Project #97683 SCHEDULED MAINTENANCE 1. Specially trained technicians, engineers and mechanics are available to conduct the necessary tasks to ensure that your equipment is properly maintained. 2. Each piece of covered equipment receives an annual inspection and thorough preventive maintenance routine as appropriate. In addition, periodic tests and adjustments are made to ensure efficient and reliable operation of other major componenis. Each scheduled call has a specific set of tasks detailing exactly what needs to be performed and what special skills, tools or instruments are required to keep equipment operating at peak level, Maintenance intervals will be determined by our experience, manufacturers’ recommendations, usage, tocation and run-time intervals unless otherwise noted. A service repart will be completed after each call and provided te the customer. A duplicate record will be maintained. at the Systems Specialists, Inc. office to updaie the history of the work performed, A listing of typical service procedures is given in the attachments which follow. oF FF ** This agreement covers two scheduled maintenance visits ~ one at the beginning of the heating season and one at the beginning of the cooling season. REPAIR SERVICES If in the course of a service call, it is determined that a repair to the covered system or a replacement of a component within the system would be beneficial, the following repair coverage has been elected. A. Preferred Labor & Materials: Accepted by: The Customer will be advised of the defect. Subject to approval by an authorized agent of the customer, work will be performed on a preferred time and materiai basis. Normal labor Rates: $85.00 Overtime Labor Rates: $127.50 Mileage Rates: $1.00 per Mile B. Standard Labor: Accepted by: (Not included in this agreement) All of the necessary unscheduled emergency labor to restore, repair or replace the equipment on the