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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: July 15, 2014
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Seeking Approval to Purchase Class 1 Rip Rap.
DEPARTMENT: Public Works
BCC DISTRICT: All
STATEMENT OF ISSUE: [PW] Seeking approval to purchase Class 1 Rip Rap from Southern
Rock & Lime for the Gilmore Road Project.
BACKGROUND & ANALYSIS: The Public Works Department has requested the purchase of
class 1 rip rap for the construction of Gilmore Road. The amount of rip rap needed was not
anticipated as part of the initial project design/estimate. Bids were solicited through Purchasing
and three bids were received. Southern Rock and Lime submitted a bid meeting specifications
for a total cost of $57,776.25. The total funding approved for the project in the FY14 Local
Option Gas Tax (LOGT - 3202) account was $150,000. Public Works staff is requesting the
Board also approve exceeding the $150,000 project budget for the purchase of the rip rap. Due
to storm and other project delays, it is unlikely that the Road Department will get to placement of
all of the Asphalt Millings projects this year. The asphalt millings account has a balance of
$100,000 that can be utilized to fund the over run for Gilmore Road.
OPTIONS: Approve/Deny purchase of class 1 rip rap from Southern Rock and Lime and
approve the transfer of funding.
RECOMMENDATION: Staff recommends approving purchase of class 1 rip rap from
Southern Rock and Lime in the amount of $57,776.25and approve the transfer of funding from
3202-553038 Materials-Millings to 3202-563162 Gilmore Road.
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RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator