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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 4, 2013
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: Fort Bend Services, Specialized Polymers
DEPARTMENT: Water and Sewer
BCC DISTRICT: All
STATEMENT OF ISSUE: OCWS staff requests direction from the BCC for possible approval
of a contract renewal with Fort Bend Services, Inc. for the purchase of a specialized polymer
(FBS C1282) used in the sludge thickening and dewatering process at the Arbennie Pritchett
Water Reclamation Facility (APRWF). This would be the first renewal of three for contract C12-
1935-WS. The BCC tabled a previous request made by OCWS staff at the meeting on May 21,
2013 and directed OCWS staff to contact Fort Bend Services, Inc and request a 5% reduction in
the contract unit price of $1.25 per pound in return for exercising the first of three annual
renewals stipulated in the contract.
BACKGROUND: OCWS uses polymer FBS C1282 for sludge thickening and dewatering at
the APWRF. OCWS and Fort Bend Services entered into contract for the purchase of polymer
FBS C1282 in January of 2012. The OCWS department has completed the "Contract/Lease
Renewal Form" and the "Contract/Lease Internal Coordination Sheet" has been completed. Due
to the annual value of the contract (approximately $275,000.00), we are requesting Board
authorization for the first of three annual renewals. At the last regular meeting on May 21, 2013,
the BCC tabled this request and directed staff to contact Fort Bend Services and request a 5%
reduction of the contract unit price of FBS C1282 polymer in return for exercising the first of
three annual renewals stipulated in the contract. Efforts have been made by OCWS staff to
contact persons Fort Bend Services, Inc. with the proper authority to make changes in the
contract price. These efforts are ongoing, but had not been completed by the May 29 deadline to
submit agenda requests for the June 4, 2013 BCC meeting. OCWS staff expects to have made
contact with and received a reply to their price reduction request before the June 4 BCC meeting.
Staff will report the response from Fort Bend Services to the BCC and request approval to renew
the contract and/or receive further direction from the BCC on how to proceed.
RECOMMENDATIONS: Staff recommends direction from the BCC for approval of a Contract
Renewal with Fort Bend Services for the purchase of a specialized polymer or to receive further
direction, based on the response from Fort Bend Services to the request for a price reduction.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator