Okaloosa County BOCC — July 6, 2016 — FY 16 Grant Solicitation okaloosa — reading text

accomplishments or benefits. Please ensure that you provide a thorough description that ties clearly to the Project Summary (Scope of Work) and also details how accomplishments will be measured, documented, etc. 3. All State purpose areas must have the dollar amount that will be allocated to that area. All areas added together will equal the total award amount. Objectives and Measures 1. For each State Purpose Area selected, choose as many objectives and measures as fit the project. The objectives are based on mandatory federal performance metrics and provide information that FDLE must report to USDOJ. You will report your progress in achieving objectives on a quarterly basis. 2. Purpose Areas, Objectives, and Measures selected must be appropriate for the proposed project. For specific information about purpose areas, objectives, and measures, please refer to the JAG Performance Information document. Failure to submit required Performance information will result in an application being returned in SIMON for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. Standard CoriditJo'os The standard conditions are the conditions of agreement requinng compliance by units of local government (subrecipients). implementing agencies and state agencies upon signed acceptance of the subaward. It is imperative that all persons involved with or having administrative responsibility for this subaward read the Standard Conditions. Copies of this section of the application must be returned as part of the completed application. Failure to comply with provisions of this agreement may result in project costs being disallowed. Certifications· ·. · Equal Employment Opportunity (EEO) Certifications All subrecipients and implementing agencies must comply with the EEO requirements below. If the implementing agency is included in the subrecipient's EEO Certification and/or plan, no further documentation is required. If the implementing agency is not included in the subrecipient's EEO Certification and/or plan, a separate certification and/or plan must be submitted. Usually, a police department will be included in the city's plan, but a sheriff's office will not be included in the county's plan. Those subrecipients unclear whether their agency is included should contact their respective Human Resource department. 1. All subrecipients and implementing agencies must submit a signed EEO Certification form. Submit the certification to OCJG with the application. Do not send the certification to USDOJ as instructed on the form. 2. When completing the certification form, be sure to provide all information requested in the top portion, including the recipient's name and address, subrecipient of OJP funding, law enforcement agency, and DUNS number. The contact person listed should be someone who is knowledgeable about your grant. The form JAG Funding Assistance - Florida Page 20 of 26 FY16 Program Information (Rev. 06/2016)  must be signed by the chief official or designee or by other appropriate staff such as a Human Resources or I Personnel Director or an EEO Coordinator. 3. Any subrecipient or implementing agency that is applying for an award of less than $25,000 and that has no current USDOJ awards of $25,000 or more, regardless of the number of employees, should complete the top portion and Section A of the form and mark the box indicating receiving an award of less than $25,000. 4. Any subrecipient or implementing agency that is applying for an award, regardless of the monetary amount, that has fewer than 50 employees should complete the top portion and Section A of the form and mark the box indicating having under 50 employees. 5. Any subrecipient or implementing agency that currently has or is applying for an award of at least $25,000 but under $500,000 and that has 50 employees or more must prepare an on-line EEOP Short Form and should complete the top portion and Section B of the form. 6. Any subrecipient or implementing agency that currently has or is applying for a single award of over $500,000 and that has 50 employees or more must prepare an on-line EEOP Short Form and submit it to OCR for review and approval and should complete the top portion and Section C of the form. A copy of the letter approving the EEOP must be submitted to OCJG with the application. 7. If you need to prepare an EEOP, visit the OCR website at http://www.ojp.usdoj.gov/abouUocr/eeop.htm. On the website is an automated on-line EEOP Short Form for preparing your plan that prompts you screen-by- screen to complete the plan. All new EEOP's must be completed using the on-line short form. You are a Subrecipient for grants that you receive from FDLE. For subrecipients, the Short Form will ask for two grant numbers. The grant number at the top of the screen is your application number from SIMON. For grants I that have already been awarded, use your subaward number (for example, 2999-JAGC-CNTY-99-09-999). For your current application and any others that have not yet been awarded, use your application reference number (for example, 2999-JAGC-999). The grant number on the bottom half of the screen is FDLE's federal grant number from USDOJ. Contact your grant manager for this number. Sole Source Justification If the project requires a purchase of services or equipment from a sole source, you must complete the Sole Source Justification for Services and Equipment Form. The authorized official for the subrecipient or the implementing agency must sign this form. If the cost exceeds $150,000, pre-approval by OCJG is required. Submit the signed form with your application. If the cost is below $150,000, keep the form on file for review at an on-site monitoring visit. Sole Source purchases under $150,000 must be stated as such in the application, and sufficient detail must be provided in order to determine that the purchase is eligible. If the subrecipient is a state agency and the cost is at least $150,000, then the agency must submit a copy of the approval from the Department of Management Services (F.S. 287.057(5)). Automated Data Processing (ADP) Equipment Automated Data Processing (ADP) Equipment means general purpose commercially available, mass produced automated data processing components and equipment systems created from them regardless of use, size, capacity or price. Components and systems are designed to be applied to the solution or processing of a variety of problems or applications and are not specifically designed (not configured) for any specific application. If you plan to purchase ADP equipment and the cost exceeds $150,000, you must complete an ADP Equipment and Software and Criminal Justice Information and Communication Systems Request for Approval Form and enclose this form with the project application. ADP equipment costs are limited to costs dedicated to project activities. The authorized official for the subrecipient or the implementing agency must sign this form. For further clarification, refer to the Financial Guide, USDOJ Common Rule for States and Local Governments and the federal Office of Management and Budget's Circulars A-21, A-87, A-110, and A-102, as applicable, in their entirety. Confidential Funds Certification Bulletproof Vest Certification JAG Funding Assistance - Florida Page 21of26 FY16 Program lnfomiation (Rev. 06/2016) Body Worn Camera Certification Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements State agencies only Signature Page In the spaces provided, enter the typed information, as identified on the form, for both the subrecipient and the implementing agency. Each application must be signed by: 1. .Subrecipient authorizing official who is the chief officer or elected official of the subrecipient (head of state agency, chairman of county commission, mayor of city, chief of Indian tribe). 2. Implementing agency authorizing official who is the chief officer or head of the government agency responsible for implementing the project. When a chief officer or elected official of a subrecipient or implementing agency designates some other staff person signature authority for him/her, the chief officer or elected official must submit to FDLE a letter or resolution indicating the person given signature authority. The chief officer or elected official and the person receiving signature authority must both sign the letter indicating delegation of signature authority. The letter must also clearly identify which authority is being delegated. The subrecipient must notify FDLE in a timely manner if there are any changes in signature authority during the grant period. Once the grant is awarded, most grant documents will be submitted electronically. To update the officials in SIMON or to designate an individual with signature authority, follow the instructions in the user manual or contact the SIMON helpdesk. Corrections (strike-through, whiteout, etc.) on the signature page will not be accepted. Submit two original signature pages for each application. If you submit only one original signature page, you will not receive an original back for your file. Step 4: SUBMITTING THEAPf'LICATIQN Please reference the attached application checklist and timeline. Before you submit your application in SIMON, print out a copy of your application, signature pages, Standard Conditions, and any required certifications. The application must be submitted on-line no later than August 26, 2016, at 5:00 PM, EDT. REMINDER: When copying information into SIMON from another program or document, some characters may convert to symbols. It is important to review the information placed into each section for accuracy prior to submitting the application. While FDLE is striving to create a paperless grants management system, for the time being hard copies are still required. The following documentation should be submitted to FDLE no later than August 31, 2016. 1. Two complete copies of the application, both with original signatures. 2. EEO Certifications or USDOJ approval letters. 3. Any of the following that apply to your project: a. Sole Source Justification Form b. ADP Form c. Certifications Regarding Lobbying JAG Funding Assistance - Florida Page 22 of 26 FY16 Program Information (Rev. 06/2016)  d. Confidential Funds Certifications e. Signature Authority letter/resolution f. g. Bulletproof Vest Certification Body Worn Camera Certification Failure to submit required documentation will delay award or result in the attachment of a withholding of I funds special condition at the time of award. contact Information ·