Okaloosa County BOCC — July 6, 2016 — FY 16 Grant Solicitation okaloosa — reading text

FDLE Florida Department of Business Support Rick Scott, Governor Law Enforcement Office of Criminal Justice Grants Pam Bondi, Attorney General Post Office Box 1489 Jeff Atwater, Chief Financial Officer Richard L. Swearingen Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture Commissioner (850) 617-1250 www.fdle.state.fl.us June 22, 2016 Honorable Charles Windes Chairman Okaloosa County Board of Commissioners 1250 North Eglin Parkway, Suite 100 Shalimar, FL 32579 Re: Federal Fiscal Year (FFY) 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - JAG Countywide - State Solicitation Dear Chairman Windes: The Florida Department of Law Enforcement (FDLE) anticipates an award from the United States Department of Justice for FFY 2016 JAG funds. FDLE will distribute these funds in accordance with the JAG Countywide distribution provisions of Chapter 11 D-9, Florida Administrative Code. FDLE has set aside $69,945 funds for use by all units of government within Okaloosa County. Enclosed are the following documents to assist your county with the strategic planning and allocation process. JAG-Countywide Program Announcement & Application Instructions JAG-Countywide Project Timeline JAG-Countywide Application Checklist Certificate of Participation The enclosed Program Announcement provides an overview of these funds which can be used by local units of government to support a broad range of activities to prevent and control crime and to improve the criminal justice system. Please note the Program Announcement includes information from the U.S. Department of Justice relating to several areas of national focus and its priorities to help maximize the effectiveness of the Byrne/JAG funding. As a condition of participation in this program, the units of government in each county must reach consensus concerning expenditure of these funds. This consensus must be documented in writing and include the projects to be implemented, the amounts allocated to each project and the agency responsible for such implementation. This process will require an individual to be designated to exercise leadership and assume a coordinating role in the development of applications for these funds. This coordinator will also serve as liaison between the Department's grants office and subrecipient(s) to ensure all reports, documentation, and timelines are adhered to in accordance with the agreement(s). FDLE recommends the Board of County Commissioners assume this responsibility. In the event the county declines to serve in this capacity, the Department will request the governing body of each municipality in the county, in descending order of population, to serve as the coordinating unit of government. Service • Integrity • Respect • Quality j'. i Honorable Charles Windes June 22, 2016 Page Two The enclosed Certificate of Participation form requests the identification of the County Coordinator. Please complete this form and return it to the address below by July 11, 2016. Once confirmed, the Department will forward additional information regarding the application process and FDLE's online grant management system to the coordinator. Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 We look forward to working with you. Please contact me or JAG supervisor Randall Smyth at (850) 617- 1250 with any questions or for further assistance regarding this program. ~T~ Petrina Tuttle Herring Bureau Chief PTH/ps Enclosures cc: Mayors in Okaloosa County Law Enforcement Agencies in Okaloosa County Current JAG Project Directors in Okaloosa County  CERTIFICATE OF PARTICIPATION Edward Byrne Memorial Justice Assistance Grant (JAG) Program Date: July 6, 2016 Ms. Petrina T. Herring Bureau Chief Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Ms. Herring: This letter provides notification that the Board of County Commissioners _ Accepts _ Declines to serve as the coordinating unit of government for the Florida Department of Law Enforcemenf s Edward Byrne Memorial Justice Assistance Grant (JAG) Program. For purposes of coordinating the preparation of application(s) for grant funds with the Office of Criminal Justice Grants, the following individual is designated as County Coordinator for the county's FY16 subawards: Name: Catherine A. White Title: Drug Court Manager E-mail: cathy.white@flcourts1.gov Agency: Court Administration, First Judicial Circuit Address: 100 West Maxwell Street City: Pensacola 32501 (850)595-3055 Telephone:-------- Okaloosa County: - ------------ Sincerely, Charles K. Windes, Jr. Chair, Board of County Commissioners Rule Reference 110·9.006 OCJG-024 (Rev. June 2012) ' I Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302·1489 ( 850) 617-1250 criminaliustice@fdle.state.fl.us Federal Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program JAG-Countywide Program Announcement Application Instructions Important Pre- and Post-award Dates Application Checklist JAG Funding Assistance - Florida Page 1of26 FY16 Program Information (Rev. 06/2016)  r TABLE OF CONTENTS JAG·C Program Announcement. ...................................................................... 3 Introduction Eligible Applicants Program Strategy, Purposes and Coordination Efforts Purpose Areas DOJ I Bureau of Justice Assistance Priorities Length of Award Distribution of Funds Application Access and Deadline Registration Requirements JAG Requirements Prohibited Uses & Controlled Expenditures Costs Requiring Pre-Approval Civil Rights Requirements State and Federal Transparency Creating the Application ................................................................................13 Usernames Organizations Creating the Application Project Overview General Project Information Problem Identification Project Summary Technology Related Projects Administration Officials/Contacts Financial General Financial Information Project Budget, Budget Status Project Budget, Budget Narrative Salaries and Benefits Contractual Services Expenses Operating Capital Outlay (OCO) Equipment Indirect Costs Performance Federal and State Purpose Areas Objectives and Measures Standard Conditions Certifications Submitting the Application Contact Information Project Timeline (Important Pre-and Post-award Dates) ......................................... 24 Application Checklist.....................................................................................25 JAG Funding Assistance - Florida Page 2 of 26 FY16 Program Information (Rev. 06/2016)  JAG-C Program Announcement Introduction The State of Florida, Department of Law Enforcement (FDLE) anticipates an award from the United States Department of Justice (USDOJ) for $11,351,298 for the Edward Byrne Memorial Justice Assistance Grant (JAG). FDLE will distribute JAG-Countywide (JAG-C) local share funds in accordance with the JAG-C distribution provisions of Chapter 11 D-9, Florida Administrative Code. This announcement is to notify eligible applicants of program requirements. Please note this Program Announcement includes information from the USDOJ relating several areas of national focus and its priorities to help maximize the effectiveness of the Byrne/JAG funding. Units of local government are eligible to receive subawards from FDLE. "Units of local government" means any city, county, town, township, borough, parish, village, or other general-purpose political subdivision of a State and includes Native American Tribes that perform law enforcement functions as determined by the Secretary of the Interior. Program Strategy, Purposes agd Co9rdlnail911 Efforts -~ . The Office of Criminal Justice Grants (OCJG) administers the JAG Program for the State of Florida. The JAG Program replaced the Byrne Formula and Local Law Enforcement Block Grant (LLEBG) programs with a single funding mechanism that simplifies the administration process for grantees and allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. The procedure for allocating JAG funds is a formula based on population and crime statistics in combination with a minimum allocation. Traditionally, under the Byrne Formula and LLEBG Programs, funds were distributed 60/40 between state and local recipients. This distribution continues under JAG. FDLE has designated the 60% funding awarded to the State of Florida as JAG Countywide, which has a variable pass through requirement to locals. The 40% funding designated for units of local government receiving awards of $10,000 or less, passed through the State of Florida, is referred to as the Florida JAG Direct. It is possible for a unit of government to receive funding under both JAG Countywide and Florida JAG Direct. This program announcement is for the JAG Countywide funds. The Florida JAG Direct funds will be announced once JAG Countywide is complete. Each county is allocated a sum of money for use by all local governments within the county. This amount is determined through a funding algorithm established in the administrative