Okaloosa County BOCC — June 21, 2016 — Amendment 1 to Exhibit A — reading text

services will be the degree of skill and diligence normally employed by similar personnel engaged in the same or similar services at the time said services are performed. CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State, and local laws, CLIENT ordinances, standard operating procedures and regulations, as amended at the time said services are performed. 11  AMENDMENT 01 TO EXHIBIT A─ OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES CONSULTANT will re-perform any services not meeting this standard without additional compensation. 3.1.8 The CLIENT and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. 3.2 Services During Construction. CONSULTANT shall perform overall SDC services for the construction phases of the PROJECT. Specific services that shall be provided include: 3.2.1 Attend pre-construction conference and attend other meetings with representatives of the CLIENT, the Consultants, the D/B Team, regulatory authorities, and other appropriate parties when requested for consultation or conference about the construction activities of the projects. 3.2.2 Consult and advise CLIENT during construction and provide or coordinate technical interpretations of the drawings, specifications, and DCP Documents. 3.2.3 Evaluate and coordinate D/B Team-requested deviations from the approved design or specifications of the project and submit a recommendation to the CLIENT, and otherwise advise the CLIENT in the evaluation of the cost of necessary Contract change orders related to the projects. 3.2.4 Coordinate with the CLIENT the review of shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data that the D/B Team is required to submit. The CONSULTANT shall review and shall coordinate the review of these data for general conformance with the design concepts of the project and for general compliance with the information given in the drawings, specifications, and DCP Documents. The CONSULTANT shall have approval authority over this information after coordinating with OCWS Staff. Such review is not intended to relieve the D/B Team of its full responsibility for Contract performance, nor is the review intended to ensure or guarantee lack of inconsistencies, errors, or omissions between the submittals and the Contract requirements. 3.2.5 Check time extension requests by the D/B Team and make recommendations to the CLIENT regarding same. 3.2.6 Manage and track the receipt, review, disposition, and distribution and approval of shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data that the D/B Team is required to submit. 3.2.7 Make periodic visits to the site of the project to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of the Contract Documents. 3.2.8 Check and approve monthly and final estimates for payment to the D/B Team and make recommendations to the CLIENT about same. 12  AMENDMENT 01 TO EXHIBIT A─ OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES 3.2.9 Make a final review of the construction and RECORD DRAWINGS to determine, in general, if the work has been completed in conformance with the intent of the Service Agreement. 3.3 Resident Observation Services. CONSULTANT shall be an extension of the OWNER and perform limited, not full-time, on-site RO services to represent the OWNER during the construction of the PROJECT. Specifically, CONSULTANT shall: 3.3.1 As the OWNERS representative perform QA/QC inspections and document daily progress reports, project schedule, meeting minutes and note all deficiencies that are not in accordance with the plans and specifications. Subsequently, follow up that all deficiencies are addressed and meet the requirements of the DCP and the OWNER. Review and recommend to the OWNER monthly progress payments that are due the D/B Team as set forth in the D/B Contract. 3.3.2 On a monthly basis, review and maintain RECORD DRAWINGS with D/B Team. 3.3.3 Review and approve final RECORD DRAWINGS from the D/B Team. 3.3.4 Represent the OWNER with claims management. 3.4 Owner Purchase Equipment Management. CONSULTANT shall perform management services to track and manage the PROJECT’s OPE Program. Specific services that shall be provided include: 3.4.1 Attend meetings with representatives of the CLIENT and the D/B Team, and other appropriate parties, to establish the requirements and processes for developing and implementing an OPE program for the project. 3.4.2 Coordinate with the CLIENT the review, disposition, and distribution of D/B Team requisitions for materials and equipment for the PROJECT, the processing of purchase orders (POs) by the CLIENT Purchasing Department, the tracking of POs and invoices for purchased materials, and the delivery and use of purchased materials and equipment. 3.4.3 CONSULTANT shall track the tax savings and deduction of materials and equipment purchased by the CLIENT from the D/B monthly and final estimates for payment and make recommendations to the CLIENT about same. 3.4.4 Make a final review of the OPE program to determine if the POs issued by the CLIENT and the tax savings and payments by the CLIENT for these materials and equipment have been fully accounted. Work Task 4. Agency Coordination and Public Involvement CONSULTANT shall coordinate with Eglin Air Force Base, utility companies, regulatory agencies, local and state, and other interested parties to inform them of the pertinent issues regarding the PROJECT; attend or present briefings to the Board of COUNTY Commissioners and others, as requested. It is expected that presentations and briefings will discuss the features and the progress of the project and the schedule. Such briefings and presentations shall also be used to facilitate receipt of periodic approvals and policy 13  AMENDMENT 01 TO EXHIBIT A─ OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES decisions. Such presentations and briefings shall be conducted at various stages of the project as determined by the CLIENT. Provide other necessary public involvement assistance during the course of the PROJECT. Work Task 5. System Startup, Performance Evaluation, and Contract Close Out CONSULTANT shall coordinate complete system startup with the D/B Team, consultants, equipment suppliers, utilities, regulatory agencies, and the CLIENT; and shall coordinate with them to evaluate the facilities to identify whether they meet the specified performance requirements and to enforce any warranties associated with non-compliance. CONSULTANT shall coordinate construction closeout with the selected D/B Team, consultants, equipment suppliers, regulatory agencies, and the CLIENT to certify that the project is complete and to obtain a certificate of completion, to receive acceptable Equipment Operation and Maintenance Manuals, final submittals, project photographs, design documentation, and other necessary information and data. Work Task 6. Preparation of Process Operation and Maintenance Manual CONSULTANT shall update the existing process O&M manual for the project to assist the CLIENT with the daily operation of the additional processes provided at the WWTP. Not included in this Work Task is the development of a computer maintenance management and safety and training project for the wastewater treatment plant. 6.1 Obtain all exiting hard copy O/M manual and replace or insert with new documents and return to CLIENT. Update existing electronic O/M manuals and provide CLIENT with new version in PDF format. 6.1.1 CONSULTANT will coordinate with existing equipment manufacture representatives and CLIENT staff to update any existing WWTP O/M manuals with most current or supplemental documents necessary for continued operational and maintenance of original equipment. 6.1.2 CONSULTANT will evaluate current O/M procedures being performed by CLIENT staff and make any adjustments or changes to the WWTP process O/M documents as necessary or as requested. 6.2 Schedule and oversee new equipment manufacture on-site training of CLIENT staff and coordinate photographic documentation sessions into final O/M documents. 6.3 Oversee D/B Team development and integration of all new equipment/process O/M documents into the existing WWTP computer maintenance management program (MAXIMO). 6.4 Incorporate new equipment O/M hard copy and electronic documents associated with PROJECT into exiting WWTP O/M manuals. Work Task 7. Miscellaneous Evaluations, Analysis, and Conceptual Design Assistance As authorized by the CLIENT’s Representative, CONSULTANT may be requested to provide professional services for miscellaneous evaluations, analyses, and conceptual designs to support PROJECT components. CLIENT and CONSULTANT shall develop 14  AMENDMENT 01 TO EXHIBIT A─ OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES and negotiate any work tasks assigned to CONSULTANT by CLIENT in accordance with the CONSULTANTS current Master Service Agreement. Work Task 8. Instrumentation and Control (I&C) Programming and Integration 8.1 I&C Design Services 8.1.1 Instrumentation and Control (I&C) Design-Approximately 100% is anticipated for this engineering discipline. Several existing I&C issues will be addressed during this project, including: 8.1.2 Design modifications and upgrades to the existing Plant Monitoring & Control System (PMCS) to integrate the new processes and equipment into the PMCS. The goal would be to address any I&C issues associated with the existing system including the required upgrades to the system server hardware, software, and network infrastructure. The proposed upgrade shall provide a system that consists of physical hardware server(s)/host(s) that run a virtual environment that shall be configured to communicate with the primary control system network running at the main OCWS office such that the plant data can be monitored and historized for long term archival. The purposed system shall be configured to allow the plant to