Fort Walton Beach Resolution — 2024-17 Accepting USDOT Grant Funding Safe Streets & Roads for All ‎(SS4A)‎ — reading text

0 Other Funds: 0 Total Eligible Project Cost: 365, 000 b) RESERVED c) Indirect Costs Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient' s approved Budget Application. In the event the Recipient' s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient' s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding. ARTICLE 4 RECIPIENT INFORMATION 4. 1 Recipient Contact( s). Daniel Payne Public Works& Utility Services Director City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 850- 833- 9613 dpayne@fwb. org 4 of 13  4. 2 Recipient Key Personnel. Name Title or Position Jason Davis City Manager 4. 3 USDOT Project Contact( s). Safe Streets and Roads for All Program Manager Federal Highway Administration Office of Safety HSSA- 1, Mail Stop: E71- 117 1200 New Jersey Avenue, S. E. Washington, DC 20590 202- 366- 2822 SS4A.FHWA(a dot.gov and Agreement Officer( AO) Federal Highway Administration Office of Assistance Agreements 1200 New Jersey Avenue, S. E. Washington, DC 20590 HCFASS4A(a!dot.gov and Division Administrator— Florida Agreement Officer' s Representative ( AOR) 3500 Financial Plaza, Suite 400 Tallahassee, FL 32312 850) 553- 2200 florida.fhwa@dot.gov and John McKechnie Florida Division Office Lead Point of Contact District Transportation Engineer 3500 Financial Plaza Suite 400 850- 553- 2236 iohn.mckechniesaa dot.:! ov ARTICLE 5 USDOT ADMINISTRATIVE INFORMATION 5. 1 Office for Subaward and Contract Authorization. USDOT Office for Subaward and Contract Authorization: FHWA Office of Assistance Agreements 5 of 13 SUBAWARDS AND CONTRACTS APPROVAL Note: See 2 CFR § 200. 331, Subrecipient and contractor determinations, for definitions of subrecipient( who is awarded a subaward) versus contractor( who is awarded a contract). Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer ( the " AO") are exempt from the requirements of this clause. See 2 CFR 200. 317 through 200. 327. In accordance with 2 CFR 200.308( 0(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308( 0( 6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement. The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre- approval requirements of this clause. 5.2 Reimbursement Requests a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF- 270( Request for Advance or Reimbursement) or SF- 271 ( Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. c) The Recipient' s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient' s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer' s Representative ( the " AOR") may withhold processing that request until the Recipient provides sufficient detail. d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. e) In the rare instance the Recipient is unable to receive electronic funds transfers ( EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/ or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients. 6 of 13  ARTICLE 6 SPECIAL GRANT TERMS 6. 1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10. 3 of the Terms and Conditions and section 2. 4 in this agreement. 6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act( ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements. 6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures. 6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website. 6.6 There are no other special grant requirements. 7 of 13  ATTACHMENT A PERFORMANCE MEASUREMENT INFORMATION Study Area: Fort Walton Beach, Florida Baseline Measurement Date: N/A Baseline Report Date: N/A Table 1: Performance Measure Table Measurement Frequency and Measure Category and Description Reporting Deadline Within 120 days Costs Project Costs: Quantification of the cost after the end of the of each eligible project carried out using period of the grant performance Lessons Learned and Recommendations: Lessons Learned and Within 120 days Description of lessons learned and any Recommendations after the end of the recommendations relating to future period of projects or strategies to prevent death and performance serious injury on roads and streets. 8 of 13  ATTACHMENT B CHANGES FROM APPLICATION Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties' knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert N/ A" in Section 3. 3 of the table. Scope: N/ A Schedule: N/A Budget: N/A The table below provides a summary comparison of the project budget. Application Section 3. 3 Fund Source Previously Incurred Costs r Non- Eligible Project Costs) r Federal Funds Non-Federal Funds Total Previously Incurred Costs Future Eligible Project Costs SS4AFunds Other Federal Funds Non- Federal Funds Total Future Eligible Project Costs Total Project Costs 9 of 13 ATTACHMENT C RESERVED] 10 of 13 ATTACHMENT D RESERVED] 11 of 13  ATTACHMENT E LABOR AND WORKFORCE 1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with" X" in the following table align with the application: The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robustjob creation and idents the goodpayingjobs in the supporting narrative below.) The Recipient or a project partner will invest in high- quality workforce training programs such as registered