Okaloosa County BOCC — October 2, 2012 — Agenda — reading text

Liability policies are noncancellable. Workers! Compensation notices of cancellation are in accordance with each state law. Products/Completed Operations and Contractual Liability are included under General Liability. . CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE To Whom It May Concern : Dr. FLL be ow ZTE Coll:3482274 Tp1:1323451 Cert:16518842 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD REQUEST FOR QUOTES PROVIDE UNIFORM SERVICE & SUPPLY FOR OKALOOSA COUNTY 2_{ Boar af County Commissioners =z RFQ #: PUR 53-12 QUOTES DUE: SEPTEMBER 28, 2012 @ 4:00 P.M. ee Last Revised — 09/11/2012 NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept quotes until 4:00 p.m. (local fime) September 28, 2012, for Providing Uniform Service & Supply for Okaloosa County. Pursuant to copies of quote provisions, quote forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fi.us (Departments, Purchasing, Vendor Registration & Opportunities). At 4:00 p.m. (local time), September 28, 2012, quotes are to be submitted to Okaloosa County Purchasing, 602-C North Pearl St, Crestview FL 32536 by mail: jallen@co.okaloosa.fl.us by e-mail; and 850-689-5998 by fax. All bids must be in sealed envelopes reflecting on the outside thereof the bidder's name and "Quote on Providing Uniform Service & Supply for Okaloosa County due at 4:00 p.m., September 28, 2012". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the quote to the lowest quoter, and the County reserves the right to award the quote to the company submitting a responsive quote with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in quotes received. Okaloosa County shall be the sole judge of the quotes and the resulting negotiating agreement that is in its best interest and its decision shall be final. All quotes should be addressed as follows: Purchasing Department Attn: Richard Brannon 602-C North Pearl St. Crestview FL 32536 Richard L Brannon Date Purchasing Director PURCHASING DEPT. OKALOOSA COUNTY ~ Don R. Amunds Chairman _ eC‘; eee Last Revised - 09/11/2012 Page 1 SPECIFICATIONS BID #: PUR 53-12 BID ITEM: PROVIDE UNIFORM SERVICES & SUPPLY FOR OKALOOSA COUNTY GENERAL CONDITIONS 1. PURPOSE — The purpose of this RFQ is to provide a contract for uniform rental and supply on a continuing supply basis for approximately 87 Okaloosa County Board of Commissioners’ employees. 2. CONTRACT PERIOD - The contract will be for a period of three (3) years beginning October 1, 2012 with the option to renew for another 3-year period. 3. SERVICE — Vendor shall supply new uniforms to each employee at the conception of the program and each new employee shall be furnished new uniforms. All replacement of garments shall be with new garments. Response time for repair and replacement of uniforms shall be within one (1) week. All patch work that requires identifications (ie., employee names, County division/department, etc.) must be letter quality, error free and all lettering shall be uniform (all script or all print). Some uniforms may require embroidery as requested by Departments. Patches will be sewn through one garment thickness only. Patches will be sewn level and centered in the appropriate location designed by the County. Split seams, missing buttons, broken zippers, etc., shall be repaired or replaced immediately. Any uniform delivered unserviceable will be reported immediately and applicable charges deducted from invoice. 4, CLEANING & DELIVERY - Uniforms will be laundered, pressed, returned on hangers and delivered weekly. All stains will be treated and removed. Any uniform that contains unsightly stains that cannot be removed shall be replaced immediately. Uniforms shall be laundered with a detergent that will not cause skin irritations. Uniforms shall be pressed and delivered on hangers. Every effort will be made to deliver uniforms wrinkle- free, organized and labeled in such a fashion to expedite identification of each employee. Successful vendor will immediately arrange on-site fitting appointments with each department/division, set up information profile on each employee, order, alter and prepare uniforms for initial delivery. Initial delivery shall be no later than November 1, 2012. All subsequent deliveries shall be made on mutually agreeable workdays; Monday - Friday, per department/division. 5. UNIFORM MATERIAL — a. 65% polyester/35% cotton broadcloth blend shirt (standard uniform shirt) : b. 65% polyester/35% cotton slacks (standard uniform pant). c. 60% polyester/40% cotton button down collar (dress uniform shirt). d. 65% polyester/35% cotton slacks (dress uniform pant). e. 100% cotton shirt (flame retardant or resistant). Last Revised — 09/11/2012 Page 2 10. 12. f. 100% cotton pants (flame retardant or resistant). g. 100% cotton lab coat (flame retardant or resistant). h 100% cotton jeans, wranglers or Dickies, (or owner approved equal) | 100% cotton shirt. j. Golf style (polo) knit pullover collared shirt. CUT/STYLE Men: Regular, jean cut, western cut, long waist. Woman: Styles and sizes especially designed for women shirts, pants. COLOR Pants: Navy Blue, Brown, Khaki, Black, Gray. Shirts: Light Blue, White, Blue & White Stripe, Tan, Green. Lab Coat: White. Shop Towels: Customary. EMBLEMS OR EMBROIDERY For each shirt: a. Left side — First line - Okaloosa County. Second Line —- Department/Division Name. b. Right side - Employees first name only. c. As needed: Sleeve — certification patches. FLOOR MATS Sizes: 3' x 4’; 4’ x 6'; 3' x 5’; 3’ x 10' MOPS (DUST & WET) Dust Sizes: 24”; 36"; 48". Wet: 16 oz. SHOP TOWELS — Approximately 12” x 14" absorbent cotton towels. # OF UNIFORMS — Numbers provided are estimated and subject to change. Vendor shall provide containers to collect soiled garments and racks to stage clean garments at each depot at no additional charge to County. The County will notify vendor of any employment termination and/or subsequent hire affecting service. Last Revised — 09/11/2012 SPECIAL BID CONDITIONS Acceptance - Delivery of material to Okaloosa Board of County Commissioners does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the material meets contract specifications and conditions as listed. Shouid the delivered material differ in any respect from specifications, payment will be withheld until such time as the supplier takes necessary corrective action. The Purchasing Department shall be notified of the deviation in writing within 10 days and the provisions of the delivery paragraph shall prevail. If the proposed corrective action is not acceptable to Okaloosa County, the final acceptance of the material shall remain the property of the supplier and the county shall not be liable for payment for any portion thereof. Addition/Deletion of Item - The County reserves the right to add to or delete any item from this bid or resulting contract when deemed to be in the County's best interest. Local Preference - Okaloosa County reserves the right to grant a preference to in-county bidders only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of- county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County Bid List and any and all bids from that firm will be rejected. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Discrimination - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Conflict of Interest - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their bids the name of any officer, director, or Last Revised - 09/11/2012 Page 4 agent who is also. a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all resoondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the bid, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse's or child's interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 7. identical Tie Bids - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. 8. Bids will not be considered from vendors who are currently involved in official financial reorganization or