Okaloosa County BOCC — October 2, 2012 — Agenda — reading text

CONTRACT # C12-1994-PUR ARAMARK UNIFORM SERVICES PROVIDE UNIFORM SERVICES EXPIRES: 09/30/2015 CONTRACT This agreement is made as of this day of , 2012, by and between Okaloosa County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the “County” and Aramark Uniform Services, a division of Aramark Uniform & Career Apparel, LLC. a company authorized to do business in the State of Florida. ARTICLE 1 CONDITIONS & RESPONSIBILITIES SECTION 1.1 — PURPOSE: The purpose of this agreement is to establish the terms and conditions under which the County will contract for providing uniform services for Okaloosa County employees as per Bid # PUR-53-12. SECTION 1.2 - COUNTY RESPONSIBILITIES: The responsibilities of the County are as follows: The County will provide access to all County departments using the uniform service for pickup and re-delivery. SECTIN 1.3 - VENDOR RESPONSIBILITIES: The responsibilities of the Vendor are as follows: Provide uniforms and cleaning as per Bid # PUR 53-12. ARTICLE 2 COMPENSATION SECTION 2.1 - COMPENSATION: The County shall pay the Vendor as listed in this proposal attached hereto. SECTION 2.2 - ADDITIONAL WORK: Payment for any addition work requested of the Vendor by the County that is beyond the scope of this agreement shall be the sole responsibility of the requesting party and shall be in accordance with the County’s purchasing rules and regulations. SECTION 2.3 - PAYMENTS: The County shall be responsible for making all payments promptly to the Vendor upon completion of all work. Payment shall be monthly. ARTICLE 3 TERM This agreement is effective from October 1, 2012 through September 30, 2015 on full execution by both parties and will be for a period of three (3) years. This agreement may be renewed for an additional 3-year period at the mutual agreement of both parties. ARTICLE 4 HOLD HARMLESS To the fullest extent permitted by law, Vendor shall indemnify and hold harmless County, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of the vendor and other persons employed utilized by the Vendor in the performance of this agreement. ARTICLE 5 INSURANCE LIMITS OF LIABILITY — The insurance required shall be written for not less than the following limits unless law requires higher amounts: COVERAGE LIMIT 1. Workers Compensation a. State Statutory b. Employers Liability $1 million each accident 2. Business Automobile $1 million each occurrence (Combined Single Limit) 3. Commercial General Insurance $1 million each occurrence (Combined Single Limit) 4. Professional Liability $1 million each occurrence (Combined Single Limit) 5. Personal & Advertising Injury $250,000 NOTICE OF CLAIMS OR LITIGATION — The contractor agrees to report any incident or claim that results from performance of this agreement. Within ten (10) days of the Contractor's knowledge, the County Representative shall receive written notice describing the incident or claim. In the event such incident or claim involves injury or property damage to a third party, verbal notification shall be given the same day to the Contractor becomes award of the incident or claim. A detailed written report is to be made within ten (10) days. CERTIFICATE OF INSURANCE A. All insurance shall include the interest of all entities names in and its respective agenis, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional insured has other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company's liability under this policy shall not be reduced by the existence of such other insurance. | B. Certificates of insurance, in duplicate, indicating the job site and evidencing all required | coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl St. | Crestview, Florida 32536 Cc. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of materials alterations of such policies, and the Certificates of Insurance, shall so provide. D. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer. E. The. Certificates of Insurance shall. disclose any and all deductibles or self-insured retentions (SIRs). Deductible or SIRs in excess of $10,000 will not be accepted unless specifically approved in writing by Okaloosa County. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the contractor's full responsibility. In particular, the contractor shall afford full coverage as specified herein to entities listed as Additional Insured. In no way will the entities listed as Additional Insured by responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the contractor has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. F. in the event of failure of the contractor to furnish and maintain said insurance and to furnish satisfactory evidence thereof, Okaloosa County shall have the right (but not the obligation) to take out and maintain insurance on the project. All costs for the coverage will be paid by contractor upon presentation of a bill. ARTICLE 6 MISCELLANEOUS Section 5.1 - Assignment by Vendor: This agreement may not be assigned by the Vendor without the written consent of the County. Section 5.2 - Representatives: The authorized representatives of the County shall be: JACK ALLEN PURCHASING SERVICES MANAGER 602-C NORTH PEARL ST. CRESTVIEW FL 32536 850-689-5960 / 850-689-5998 (F) The authorized representative for Aramark Uniform Services, a division of Aramark Uniform & Career Apparel, LLC. shall be: Daga Ffoarnoy we beachtte Clive All notices required by this agreement shall be in writing to the representatives listed above. Section 5.3 - Representations of County: The County represents that this agreement has been duly authorized, executed and delivery by the Board of County Commissioners as the governing body of Okaloosa County in accordance with law, and it has the required power and authority to perform this agreement. Section 5.4 - Representations of Vendor: - Vendor represents that it is a corporation duly established under the laws of the State of Florida, qualified to do business in the State of Florida and this agreement has been duly authorized, executed and delivered in the State of Florida, and it has the required power and authority to performance this agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals, and such of them as are corporations have caused these present to be signed by their duly. authorized officers. OKALOOSA COUNTY, FLORIDA WITNESS: {TNESS BY: Don R. Amunds, Chairman CONTRACTOR WITNESS: BY: Yl Cw Conidun pate: (0- U/- 12 Jack Allen From: Holder, Allen [Allen. Holder@uniform.aramark.com] Sent: Friday, September 28, 2012 1:48 PM To: Jack Allen Ce: Holder, Allen; Gerritsen, Chris Subject: Request For Proposal- RFQ# PUR 53-12 Attachments: Request For Proposal Signed Documents & Pricing Page.pdf; Insurance Document.pdf; Flame Resistant Addendum.pdf; Email Questions.pdf Importance: High Jack Enclosed is The Request for Proposal Documents. Please let me know that you have received the above information and everything is in order. Okaloosa County RFQ-#: PUR 53-12 Due September 28, 2012 @ 4:00pm By Mail-Fax-E-Mail Kind Regards Allen Holder | Senior Account Executive | ARAMARK Uniform Services Tel: 800.627.6242. | Mobile: 229.221.8048 | Fax: 229.228.0166 allen.holder@uniform.aramark.com | www.aramark-uniform.com ARAMARK is recognized as one of the “World's Most Ethical Companies” by the Ethisphere Institute, as the industry leader in FORTUNE magazine's "World's Most Admired Companies," and as one of America's Largest Private Companies by both FORTUNE and Forbes magazines. = Please consider the environment before printing this e-maif Jack Allen, CPPB 1 Purchasing Services Manager Okaloosa County, Fl 850-689-5960 jallen@co. okaloosa LOCAL PREFERENCE DATA SHEET Refer to Special Bid Condition Does the state, county, municipalify or political subdivision in which your firm is located offer a preference to their local bidders? [If your firm is located in Okaloosa County, you will check “NO.”) If “YES,” listbelow the extent of such preference. YES x GA ~ Reciprocal Preference ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC Bidder's Company. Name Last Revised — 09/11/2012 NO x CA — None Authorized Signature ~ Manual Dean Scalia Authorized Signature - Typed Page 12 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County. Commissioner, employee(s), elected officials{s), of if any of ifs agencies is also an owner, corporate officer, agency, employee, etc., of their business. indicate either “yes” [a county employee, elecied official, or agency is also associated with your business}, or “no”. If yes, give person{s} name(s) and position(s) with your business. YES NO x NAME(S) POSITION(S) Not applicable ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC FIRM NAME: _ . BY (PRINTED): Dean Scalia BY (SIGNATURE): aw oad TITLE: Director of Business Planning ADDRESS: 115 N. First St. Burbank, CA 91502 PHONE NO. _(818) 973-3720 Last Revised — 09/11/2012 Page 13 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order fo have a drug-free workplace program, a business shail: he Publish a statement notifying employees that.the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken agains! employees for violations of such prohibition. 2, inform employees about the dangers of drug abuse in the workplace, the business's policy of maintdining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4, In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere fo, any violation of Chapter 893 or of any conirolled substance law of the United States or any state, for a violation occuring in the workplace no later than five (5) days after such conviction. 5. impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized fo sign this statement, | certify that this firm