Okaloosa County BOCC — May 15, 2013 — Task Order 9 Avcon Task Description Exhibit A — reading text

OCDC ARCHITECTURAL SERVICES PROPOSAL EXHIBIT A: SCOPE OF SERVICES & QUALIFICATIONS OKALOOSA COUNTY FORT WALTON BEACH, FLORIDA MAY 3, 2013 PREPARED FoR: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS 302 NORTH WILSON STREET, SUITE 302 CRESTVIEW, FL 32536 ATTENTION: ABRA MCGILL GRANT SPECIALIST OKALOOSA COUNTY 600 TRANSIT WAY FORT WALTON BEACH, FL 32547 PREPARED BY: PRL aloe SL AVCON, INC. Engineers & Planners 320 Bayshore Drive, Suite A Niceville, Florida 32578 Phone: 850.678.0050 Fax: 850.678.0040 AVCON PROJECT NUMBER 2013.125.01 Exhibit “A”: Scope of Services AVCON, INC. Palm Village Condominiums May 3, 2013 TABLE OF CONTENTS SECTION A: PROJECT DESCRIPTION... SECTION B: DESCRIPTION OF TASKS. ........sscsssessecsseessesssesesessessesesesseseeesesenssenesessecssseusvaesceseesees 2 DESIGN. DOCUMENTS wsooresesrseorressrsenvenverecesoncessestresssancevnesseetaesstensssntevatesvassssesvevesevesvenssseseuse 3 BIDDING. AND. AWARD. SERVICES ..+.0+sescsesverovessssvenssensessovecesnsesansssesssaseedsosuasesasenssonveseseuseseese 3 CONSTRUCTION PHASE SERVICES.... SECTION C: DELIVERABLES. ...........sscssscsssesssesssessecssecssesssesseeseesseeseeeseesesesessenseneseeseseseseseessaseatans 5 SECTION D: ASSUMPTIONS AND EXCLUSIONG..........ssccsseessesseseeeseeeseesesessessesesesenesestenssensseeseness 5 SECTION E: PROJECT EXPERIENCE .........scsscssseesscesscsseceseeseeessesseessenseeseeessessescaeessessseenssesessaseneos 6 SECTION F: SUBCONSULTANTS ... SECTION G: RESUMES ...........cssccesssssssseessssssceesesessececesssscessssssacecesseseeesesseescesesessssaseseessaassesseaes 8 SECTION H: BUSINESS CREDENTIALS ............csccscsssssscecesessceesssseesesssssecesessesseneeesessseeesesssaeesnss 11 LICENSES AND CERTIFICATIONS ...ssccsssscssscccsssccssscessscccsccesssscsssensssessseesessesessseesessesssaeensaseessees 12 Responsible Office: Single Point of Contact: = AVCON, INC. * Tonia D. Nation, P.E. 320 Bayshore Drive, Ste A Project Manager Niceville, Florida 32578 tdnation@avconinc.com (850) 678-0050 Key Personnel: « Virgil C.“Lee” Lewis, P.E. * Tonia D. Nation, P.E. Principal in Charge Drainage, Permitting & Utilities Zemp Pepper, P.E. = Luca DelVerme, P.E. MEP Design Structural Design Subconsultants: J.R. Stokes, Jr., President Stokes Architectural, Inc. Page 1 of 11 Exhibit “A”: Scope of Services AVCON, INC. Palm Village Condominiums May 3, 2013 PROJECT SUMMARY Okaloosa County and Community Housing of Okaloosa County requested a proposal to provide architectural design, bid, and construction phase services for the Palm Village Condominium Project. This project is funded by Okaloosa County, State of Florida Department of Economic Opportunity and the U. S. Department of Housing and Urban Development Neighborhood Stabilization Project and will be completed through Okaloosa County Contract No.: CO6-1347-PW2-119 between the Public Works and AVCON, INC. SECTION A: PROJECT DESCRIPTION The purpose of this scope of work is to provide architectural design, bid, and construction phase services for the Palm Village Condominium Project on Villa Palm Circle in Okaloosa County, Florida. The project will include the architectural design, bid, and construction phase services necessary to design one (1) two-story, six-unit townhome. The proposed building design shall be similar to the drawings provided by Okaloosa County and Community Housing of Okaloosa County and aesthetically similar to an existing adjacent unit. Each of the six units shall be between 1,100 and 1,500 square feet of conditioned space and contain three bedrooms, two or two-and-a-half baths, a single-car garage and other standard living arrangements as defined in the provided drawings. The units shall have a residential fire suppression system as required by Florida Building Code. This project shall include preparation of 95% and 100% design documents and shall generally include the following services: e Professional Architectural Services to include Floor plans, Elevations, Sections, Details and specifications for construction documents of the typical buildings with identical unit design, layout, fixtures, etc; e Professional Heating, Ventilation and Air Conditioning (HVAC) Engineering (Including energy forms); e Professional Plumbing Engineering; e Professional Electrical Engineering; e Professional Fire Protection Engineering; e Professional Structural Engineering. The original architectural drawings shall be recreated in accordance with Florida Statues 61G1-18.002, Procedures for a Successor Architect Adopting as His Own the Work of Another Architect. This proposal assumes that the drawings provided are property of Okaloosa County and Community Housing of Okaloosa County and that the original architect will not contest the use of the existing footprint. SECTION B: DESCRIPTION OF TASKS The following elements describe the individual services to be provided as part of this work effort. Labor- hour estimates for the work described below are detailed in Exhibit “B.” Design Documents 1. Coordinate with Okaloosa County and Community Housing of Okaloosa County: AVCON shall coordinate with Okaloosa County and Community Housing of Okaloosa County staff to ensure that the design is in accordance with county standards and objectives, to identify required utility Page 2 of 11 Exhibit “A”: Scope of Services AVCON, INC. Palm Village Condominiums May 3, 2013 services to cross the pavement areas, and to coordinate with staff prior to submittal of permit applications. 2. Kick-Off Meeting and Site Review: AVCON shall participate in a kick-off meeting with the County and Community Housing of Okaloosa County to review the project approach and details of the project. AVCON shall review the site to observe existing conditions and document observed features of the existing condominium development. 3. Develop 95% Design Documents: AVCON shall perform design of the construction plans through 95% design development. Design documents shall include the 95% design drawings and technical specifications. Drawings shall be developed in AutoCAD format. The 95% design drawings are anticipated to include the following design elements: Cover Sheet General Notes Floor Plans Architectural Elevations Typical Sections Building Details Plumbing Plan and Details Electrical Plan and Details Fire Protection Plan and Details Structural Plan and Details HVAC Plan and Details arc ra mepaoee 4. Conduct 95% Design Review Meeting with County: AVCON shall conduct a design review meeting with County staff to discuss the features of the 95% design documents. Review comments received from the County shall be documented. 5. Perform QA/QC Review of Construction Documents and Update: AVCON shall perform and document an internal review of the technical elements of the 95% design documents. The design documents shall be updated in accordance with the review results prior to submittal to the County. 6. Coordinate Request for Additional Information (RAls) with Okaloosa County: AVCON shall respond to questions and RAls from Okaloosa County or Community Housing of Okaloosa County . 7. Prepare 100% Design Documents: AVCON shall incorporate the 95% design review comments and QA/QC comments into the 100% design documents and submit the 100% construction drawings and technical specifications to the County for final review. Bidding and Award Services 8. Incorporate Comments and Prepare Bid Documents: AVCON shall prepare project contract documents and general conditions for the proposed improvements. The front-end documents shall be consistent with Okaloosa County Purchasing Department requirements. Page 3 of 11 Exhibit “A”: Scope of Services AVCON, INC. Palm Village Condominiums May 3, 2013 9. 10. 11. 12. 13. Prepare and Coordinate Advertisement: AVCON shall prepare an advertisement summarizing project elements and bid proposal requirements for County use in providing public notification of project. Attend Pre-Bid Conference and Prepare Minutes: AVCON shall participate in a Pre-Bid Conference to present and discuss specific project issues, specific construction features, operational phasing, and other applicable requirements. AVCON shall provide and distribute meeting minutes for the Pre-Bid Conference to participants and Okaloosa County. Prepare and Distribute Addenda and Responses to Questions: AVCON shall prepare formal responses to questions by potential bidders as provided during the Pre-Bid Conference and during the specified period prior to the project bid opening. AVCON shall prepare and distribute addenda to bidding documents as required to address any revisions resulting from bidder’s concerns or from design modifications for items designed by AVCON. Prepare Bid Tabulation and Recommendation of Award: AVCON shall review all bids received and shall prepare tabulation of the bids, including the Engineer’s estimate. Based on the review, AVCON shall provide a formal recommendation of the award for Okaloosa County. Prepare Conformed Construction Documents: AVCON shall incorporate the addenda items into the final contract documents and distribute to the county. Construction Phase Services 14. 15. 16. Coordinate with Contractor/Architect/Owner: AVCON shall coordinate with the Owner, Contractor, and Architect to establish schedule of work, pay applications, and other items during construction. Participate in Pre-Construction Meeting: AVCON shall coordinate and participate in a pre- construction meeting with the Owner, Architect, and Contractor to review project work elements, schedule, phasing, safety, contractual items, and other issues pertaining to successful performance of the project. AVCON shall prepare and distribute written minutes of the meeting. Participate in six (6) on-site visits during construction to review work: AVCON shall coordinate with Okaloosa County and Community Housing of Okaloosa County to schedule six (6) site visits to the site as construction occurs to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding in accordance with the Contract Documents. AVCON will not be required to make extensive and continuous on-site inspections to check the quality or quantity of work and AVCON will not be responsible for the means, methods, techniques, sequences or procedures of the construction selected by the Contractor(s), or the safety precautions and programs incidental to the work of the Contractor(s). AVCON’s efforts will be directed toward providing assurance for the Owner that the completed project will generally conform to the Contract Documents. During such visits and on the basis of on-site observations, AVCON shall keep the Owner informed of the progress of the work, shall endeavor to guard the Owner against defects and deficiencies on the work of Contractor(s) and may disapprove or reject work as failing to conform to the Contract Documents. Page 4 of 11 Exhibit “A”: Scope of Services AVCON, INC. Palm Village Condominiums May 3, 2013 17. 18. 19. 20. 21. 22. 23. Review Contractor Shop Drawings: AVCON shall review and process shop drawings and other submissions as to conformance with design concept and construction documents. Review Contractor Pay Applications: AVCON shall review and process the Contractor applications for payment, and recommend to the Owner construction payments based upon properly completed construction. Coordinate Requests for Information (RFls) with Contractor: AVCON shall respond to Requests for Information or other questions by contractor during the construction phase. Participate in substantial completion inspection: AVCON shall attend the Substantial Completion inspection to verify the general conformance of the construction and to identify any deficiencies to be included in a project punch-list. AVCON shall coordinate with regulatory agencies to invite their participation in the inspection.