Fort Walton Beach Council agenda — 09-21-11 specil budget — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Wednesday, September 21, 2011 5: 30 PM 107 Miracle Strip Parkway red Walton Beach, FL 32548 1. CALL TO ORDER 5: 30 PM Meeting will be called to order on September 21, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. RESOLUTIONS 3. 1. 2011 -27 Final Millage A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MH.LAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; AND PROVIDING AN EFFECTIVE DATE Synopsis: Adopts the final millage rate for FY 2011 - 12. Budget and Grants Manager) ATTACHMENTS: e Mayor Seript ( MC) 3. 2. 2011 -28 Final Budget A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; AND PROVIDING AN EFFECTIVE DATE Synopsis: Adopts the final budget for FY 2011 - 12. Budget and Grants Manager) I.VV . ra i131Wk Eli Meyta Script MC) 4. ACTION ITEMS Location of possible homeless shelter /center Synopsis: In anticipation of information from the United Way and Catholic Charities, this item Page I Printed 911412011 City Council ojForl Walton Beach  Agenda September 21, 2011 Special Meeting has been placed on the agenda as directed at the Council Meeting on September 13, 2011. Executive Assistant) 5. ADJOURNMENT Quasi- Judicial - denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes. Action - Direction - Discussion items may be acted upon by the City Council by either a mofion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850 -833- 9925 or 1 - 800- 995 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb.org. Page 2 Primed 9// 4/ 2011 On, Council ofFon Walm Beach  F- 31 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Meams, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 21, 2011 Subject: 2011 -27 Final Millage 1. 1 Chapter 200 ' Determination of Millage" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2 The City shall within 15 days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final millage and budget. The City' s advertisement is scheduled to ran in the Northwest Florida Daily News on Monday, September 19. Within 2 to 5 days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. 2. DISCUSSION 2. 1 City Council adopted Resolution 2011 -25 setting the tentative millage rate at 4.5383 at the first public hearing on September 6. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2011 -27 to adopt the millage rate for the fiscal year October 1, 2011 through September 30, 2012. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. ATTACHMENTS: Mayor Script ( DOC) SIGNATURE BLOCK: Finance Completed 09/ 14/ 2011 8: 47 AM Charlotte Dunworth Completed 09/ 14/ 20118: 50 AM Carole Jones Completed 09/ 14/ 20118: 54 AM City Manager Completed 09/ 14/ 201111: 24 AM City Council Pending DOC 0 1439 Page I  W- 0 RESOLUTION ( ID # 1439) Resolution 2011 -27 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT: 1. Purpose The City of Fort Walton Beach held a public budget meeting on August 16, 2011 to discuss the FY 2011 - 12 budget. The City held public budget hearings on September 6, 2011 and September 21, 2011 as required by Florida Statutes section 200.065. The Okaloosa County Property Appraiser has certified that the gross taxable value for operating purposes not exempt from taxation within the City of Fort Walton Beach is $ 1, 148, 835, 675. 2. Millage Rate The City hereby sets the FY 2011 -12 operating millage rate at 4.5383 mills, which is 4. 38% less than the rolled -back rate of 4.7463 mills. There is no voted debt service millage. 3. Effective Date This resolution shall take effect immediately upon approval by the City Council. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney  3. 1. a FINAL MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2011 - 12 is 4. 5383 mills, which is 4. 38% below the rolled -back rate of 4. 7463 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4.5383 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the millage rate. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2011 -27 to set the millage rate for the City of Fort Walton Beach at 4.5383 for the fiscal year beginning October 1, 2011 and ending September 30, 2012. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption ofthe Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 4.5383 mills for the fiscal year beginning October 1, 2011 and ending September 30, 2012, which is 4. 38% below the rolled -back rate of 4. 7463 mills. Packet Pg. 5  3. 2 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Mesons, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 21, 2011 Subject: 2011 -28 Final Budget 1. BACKGROUND 1. 1 In compliance with City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. 1. 2 City Council tentatively adopted the FY 2011 -12 budget on September 6. 2. DISCUSSION 2. 1 The FY 2011 - 12 budget was developed based on the following premises: 2. 1. 1 Maintain General Fund Reserve Level at 300% 2. L2 Maintain Millage Rate of 4. 5383 2. 1. 3 Offer a Performance Incentive 2. 2 The FY 2011 - 12 proposed budget of $37, 935, 778 is $ 2, 227,688 or 6. 2% more than the FY 2010 -11 adopted budget due to $ 4. 5M in one -time capital improvement projects in the Utilities Fond. 2. 3 The General Fund, which includes services such as police and fire, recreation programs and parks, building inspections and code enforcement, streets and right -of- way, and general government administration, totals $ 17,399, 021 and is $ 235K or 1. 3% less than the prior year. 2. 4 Carryovers include open purchase orders, grants, and projects that are anticipated to be incomplete as of September 30, 2011 and are proposed to be continued and made part of the FY 2011 - 12 appropriations. These expenses were authorized, budgeted, and appropriated by Council in the prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2011 -28 to adopt the budget for the fiscal year October 1, 2011 through September