Okaloosa County BOCC — June 17, 2014 — Minutes — reading text

replied that he sees no problem with that. Mr. Hofstad stated he has spoken with a Northwest Florida Daily News reporter who will help with publicizing the deadline for having storm debris at curbside. Mr. Parisot commented he has approximately fifty pictures on his camera of the affected areas in his district and will provide those. Mr. Boyles stated he will help get the word out about the storm debris pickup. He said that for him this storm demonstrated the importance of the county’s commitment to working on its infrastructure. Mr. Boyles acknowledged staff will be spread thin but supported anything which could be done to continue progress on improving infrastructure. Mr. Hofstad responded, “That is a given.” May 6, 2014 -11- Minute Book 71, Page 45 Okaloosa County Board of County Commissioners Mr. Windes said so far we have had a bridge incident, an ice storm, and a 100-year rain storm. He thanked staff for their hard work. GROWTH MANAGEMENT - UPDATE ON HOME INSPECTIONS FOLLOWING RAINSTORM EVENT Mr. Elliot Kampert, Growth Management Director, reported staff has inspected 75 homes, estimating the damages at $650,000. He said more requests for inspections are coming in and he believes 100 homes will be inspected before all is said and done and damage estimates could be $1 Million. GROWTH MANAGEMENT - RE-PLAT OF WILLOW CREEK PHASE I Mr. Kampert requested this item be pulled from consideration. GROWTH MANAGEMENT ~ APPROVAL OF VERIZON WIRELESS TOWER Mr. Kampert requested consideration of a proposed 180-foot communications tower as submitted by Satya Acquisition Management on behalf of Verizon Wireless. The site is located on Caveman Road in Crestview. He said the Planning Commission voted unanimously to recommend approval of this request at its April 10 meeting. Mr. Kampert stated staff has no objections. Mr. Harris made motion, seconded by Mr. Amunds, to grant approval for the Verizon Wireless tower. 5 yeas. GROWTH MANAGEMENT - MEDICAID NON-EMERGENCY TRANSPORTATION AMENDMENT NO. 6 AND TASK ORDER NO. 28 AMENDMENT #6 WITH OCT Mr. Kampert presented for consideration Amendment No. 6 to the agreement with the Commission for the Transportation Disadvantaged for reimbursement of Medicaid Non-Emergency Transportation (NET) services and Task Order No. 28 Amendment #6 with Okaloosa County Transit (OCT) for reimbursement of operating costs. He advised the subject amendment will extend the agreement through August 31, 2014. Mr. Harris made motion, seconded by Mr. Boyles, to approve Amendment No. 6 for NET services and the accompanying task order with OCT. 5 yeas. WATER & SEWER SYSTEM - FINAL PAYMENT CONTRACT PAYMENT TO R & FARMS FOR BIOSOLIDS REMOVAL : Mr. Jeff Littrell, Water & Sewer System Director, requested approval of the Final Payment to R & E Farms on Contract #C09- May 6, 2014 ~12- Minute Book 71, Page 46 Okaloosa County Board of County Commissioners 1691-WS (Invoice #721) for biosolids removal in the amount of $6,336. Mr. Parisot made motion, seconded by Mr. Amunds, to approve payment of this invoice. 5 yeas. WATER & SEWER SYSTEM - NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT GRANT AGREEMENT FOR MID-COUNTY TANK #4, ISSUANCE OF RFQ FOR CONSULTING ENGINEERING SERVICES, AND APPOINTMENT OF REVIEW COMMITTEE Mr. Littrell requested approval of the grant agreement between Okaloosa County and the Northwest Florida Water Management District (District). The $1,250,000 grant will go toward construction of Mid-County Tank #4. He said it will also be necessary to issue a Request for Qualifications (RFQ) for an engineering firm to serve as the project engineer and owner's representative. Recommendations for the Review Committee for this RFQ are: Purchasing Manager Zan Fedorak or her designee, Commissioner Boyles, Water & Sewer Director Jeff Littrell, Deputy Water & Sewer Director Mark Wise, Water Operations Supervisor Dale Brazel, and Public Works Road Division Manager Clay Simmons. Upon inquiry, Mr. Littrell stated the land has not yet been acquired for this tank site and requested authorization for staff to move forward with land acquisition negotiations and appraisals. Mr. Harris made motion, seconded by Mr. Amunds, to: 1. approve the grant agreement and to authorize the Chairman to execute same 2. authorize staff to begin land acquisition negotiations, obtain appraisals and return to the Board with a contract to purchase real estate for the tank site 3. authorize staff to work with the Purchasing Department to prepare and issue a RFQ for an engineering consultant 4, approve the appointment of the Review Committee as listed above for the RFQ submittals Upon inquiry about use of Airport property for a tank site, Airports Director Sunil Harman stated there are surfaces we cannot violate and cannot put in obstructions. 5 yeas. WATER & SEWER SYSTEM - DEFENSE INFRASTRUCTURE GRANT PHASE 4 AGREEMENT Mr. Littrell requested approval of and authorization for the Chairman to execute Defense Infrastructure Grant (DIG) Phase 4 Agreement (as well as any future grant documents during the term May 6, 2014 -13- Minute Book 71, Page 47 Okaloosa County Board of County Commissioners of this grant) between Okaloosa County and Enterprise Florida, Inc. in the amount of $200,000. He stated these funds will be used to match the REPI grant for land acquisition of a Shoal River buffer, benefitting both the military (flight path) and Okaloosa County (watershed protection for future water supply). Mr. Harris made motion, seconded by Mr. Parisot, to approve the DIG Phase 4 Agreement. 5 yeas. WATER & SEWER SYSTEM - GRANT OF EASEMENT WITH U.S.A.F. FOR EGLIN MAIN BASE WASTEWATER PROJECT Mr. Littrell requested approval of a Grant of Easement with the U. S. Air Force. This utility easement is for the Eglin Main Base Wastewater Project. Mr. Harris made motion, seconded by Mr. Parisot, to authorize the Chairman to execute the easement. 5 yeas. WATER & SEWER SYSTEM —- DEPARTMENT UPDATE ON STORM EVENT Mr. Littrell reported the county’s water and sewer system was strained to the limits but has come through the storm pretty well. He acknowledged people are still in dire straits and OCWS has its personnel working on the problems. RECESS - The meeting was recessed at 7:35 p.m. and reconvened at 7:45 p.m. FACILITIES MAINTENANCE - APPROVAL OF DESIGN-BUILD CONTRACT WITH AJAX FOR REMODELING/EXPANSION PROJECT FOR CRESTVIEW COURTHOUSE Mr. Don Turner, Facilities Maintenance Director, requested approval of the design-build contract with AJAX for the remodeling and expansion project for the Crestview Courthouse. The not-to-exceed cost of the contract is $8 Million. Mr. Harris made motion, seconded by Mr. Boyles, to approve the contract as requested by the department head. (NOTE: The agenda request also included a request to authorize $175,000 from 301-3160-599300 to fund the initial phase of the design work. ) Mr. Amunds asked if the $8 Million figure is just a place holder or will there be additional fees. Mr. Turner replied AJAX will earn every dollar. Mr. Parisot expressed his concerns about moving into Fiscal Year 2014-15 with new debt service and taking on this $8 Million debt without a new revenue source. He found it astounding to consider enlarging the Courthouse after the recent storm event May 6, 2014 ~14- Minute Book 71, Page 48 Okaloosa County Board of County Commissioners which flooded people’s homes. Mr. Parisot said from a priority standpoint, $8 Million should be used for stormwater. He then recommended tabling this item, as well as another item under Facilities Maintenance seeking approval of a change order for the Shalimar Annex Project. Mr. Parisot stated the Board should be brought up to speed on how much debt service the county can handle. Mr. Turner requested the motion include provision for the Chairman to sign the contract. Mr. Harris amended his motion to include this authorization. 3 yeas, 2 nays. (Mr. Parisot and Mr. Amunds voted no.) FACILITIES MAINTENANCE - APPROVAL TO NEGOTIATE WITH LORD & SON FOR SHERIFF'S NEW SHALIMAR BUILDING Mr. Turner stated Lord & Son was the top-ranked firm and requested approval for staff to enter into negotiations with Lord & Son as Construction Manager for the construction of a new 10,000 square foot building at the Sheriff's Shalimar Campus. Mr. Boyles made motion, seconded by Mr. Harris, to authorize negotiations with Lord & Son for this construction project. 5 yeas. FACILITIES MAINTENANCE - CHANGE ORDER NO. 2 WITH LORD & SON CONSTRUCTION FOR SHALIMAR ANNEX PROJECT Mr. Turner stated the original contract was based on a plan to remodel the Shalimar Annex at an estimated cost of $6 Million. However, he said the nature of the project changed into demolition of the existing facility and construction of a single new building. The project budget for the new building is $10 Million. The proposed change order (No. 2) is based on the complexity and new budget for the project and reflects an increase in the contract with Lord & Son in the amount of $558,880. This change order also outlines the new scope of work. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the change order. Mr. Parisot stated he will not support the motion based on his previous statement. He requested this item be tabled. The vote was taken to approve the change order-4 yeas, 1 nay. (Mr. Parisot voted no.) May 6, 2014 -15- Minute Book 71, Page 49 Okaloosa County Board of County Commissioners FACILITIES MAINTENANCE - DEPARTMENT UPDATE ON STORM EVENT Mr. Turner stated although county buildings fared well, there was approximately $200,000 in damages, primarily to two facilities involving a lightning strike and water intrusion. He briefly described an issue with the key card locking system for doors at the County Jail, saying he is working with Chief Corrections Officer Paul Lawson on this item. Mr. Turner said there was water intrusion at the old Crestview Hospital and leaks at the South County Agriculture Extension Center and the South County Health Department. Upon inguiry by Mr. Parisot regarding collapse of the parking lot at the County Jail, Mr. Turner stated about 20% of the parking lot was lost and the Public Works Department is providing assistance. TOURIST DEVELOPMENT -— QUARTERLY FINANCIAL UPDATE Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated the quarterly financial report is attached to the agenda request. He noted the Tourist Development Council (TDC) approved the financial report at its April 24 meeting. Mr. Boyles made motion, seconded by Mr. Parisot, to approve this quarterly financial report. 5 yeas. TOURIST DEVELOPMENT - RESOLUTION ADOPTING CONSOLIDATED STRATEGIC MARKETING PLAN FOR FY 2013-14 Mr. Schroeder stated on March 18, 2014, the Board approved specifics on “Last Minute Deals.” He advised that based on discussions with the Purchasing and Finance Departments this terminology has been changed to “Promotional Reserves” and approval authority changed to align with the Purchasing Policy. (NOTE: At the March 18, 2014 meeting, TDD presented a revised Ad Agency Strategic Marketing Plan and an In-House Strategic Marketing Plan for FY 2013-14. The revised plan was adopted under Resolution No. 14-69.) Mr. Schroeder presented for consideration a resolution for a Consolidated Strategic Marketing Plan for FY 2013-14. He stated the TDC approved the plan at its April 24, 2014 meeting. Mr. Harris made motion, seconded by Mr. Amunds, to adopt the resolution. Upon inquiry by Mr. Amunds, Mr. Stewart stated it was reviewed by legal staff. 5 yeas. RESOLUTION NO. 14-89 May 6, 2014 -16- Minute Book 71, Page 50 Okaloosa County Board of County Commissioners TOURIST DEVELOPMENT —- PADDLE BOARDING EVENT ADVERTISING Mr. Shroeder stated this next item is for informational purposes only. He said $6,000 will be spent to promote a paddle boarding event in Destin in June. Upon inquiry by Mr. Boyles, Mr. Schroeder stated the funds will come