Fort Walton Beach Council minutes — 04-25-06 regular minutes — reading text

the motion to reject all the current proposals and direct staff to re- bid and exercise local preferences of our purchasing policies only. Mr. Minich seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, and Minich in favor (Campbell abstained; Hartwell absent). The City Attorney advised that Council is back to square one on the RFP' s. She noted the item before Council on February 14th was to accept one of those proposals at that time and the action taken at this time is up to Council. The City Manager expressed her understanding that Council just rescinded the action to reject all bids and directed her to re- bid. She reported the bids were received today on the re- bid. She mentioned if it is still Council's desire for local preference, to direct staff to continue with the bids currently received; but if Council wishes to expand the local preference to include any bank in the City, she suggested Council direct her to talk with the banks that bid the first time to determine their interest in bidding again with the second re- bid, which would involve extending the bid date by about 30 days. During discussion on which action to take regarding banking services, the City Manager pointed out that the bids received on the first RFP typically expire after a certain period of time. Mr. Holmes moved to continue the direction given on February 14, 2006 to reject all current proposals from the previous RFP) and direct staff to re~bid and exercise local preferences of our purchasing policies only. Mr. Tucker seconded motion. There was an exchange of views whether the RFP should include the restriction for local preferences or without the restriction. The City Manager explained that the bids received in February have expired, and those bids may need to be rejected. She further explained that during the process the RFP was improved with the second RFP better than the first RFP, so the proposals received under the first bidding process would not do as good a job for the City as the proposals received under the second bidding process. She requested guidance on the direction to take. The City Attorney suggested that the current RFP date be extended, that it be put back out on the street, and to advise the banks it is open again. She further suggested if the direction of Council is that all banks are considered, that would be in the RFP as well. r 196 4/ 25/ 06 Regular Council Meeting BANKING SERVICES RFP ( CONTI She noted the Purchasing Policies and Procedures have a local preference option and explained with all else being equal, Council can take the local bidder over any other bidder. She also clarified the reason for the conflict of interest is that a stockholder of a bank is in line for dividend in profits, which is a money- making financial benefit that enures to a special interest. Mr. Patterson moved to re- authorize the City Manager to go back out for bids and include any bank within the Fort Walton Beach zip codes, 32547 and 32548. Mr. Tucker seconded motion. Mr. Minich moved to amend the motion from Fort Walton Beach zip codes to " local area". Mr. Holmes seconded the amendment. Mr. Holmes seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, and Minich in favor (Campbell abstained; Hartwell absent). The Mayor called for the vote on the motion, as amended, to re- authorize the City Manager to go back out for bids and include any bank within the Fort Walton Beach local area, and it carried unanimously with Holmes, Patterson, Tucker, Pullen, and Minich in favor (Campbell abstained; Hartwell absent). The City Manager wished to know whether Council preferred to have the top three banks make a presentation to Council or to have staff make a recommendation to Council. Mr. Holmes moved that staff make a recommendation to Council ( on award of the Banking Services RFP). Mr. Minich seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, and Minich in favor (Campbell abstained; Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Patterson praised the Police Department and Fire Department on their rapid response to a head- on collision traffic accident last Friday. Mr. Patterson reported on a meeting he and Dr. Pullen attended on the development of a tri- county range that will benefit the community, and hopefully within the next 30-40 days there will be some movement on the venture. He said anyone interested in the venture can call Representative Jeff Miller' s office for an update. Mr. Holmes mentioned telephone calls he received regarding businesses by Auer Marine off Walter Martin that had received a complimentary warning from the Code Enforcement Officer for parking on the side of their facilities. He suggested the issue be discussed at a workshop and wished to know how to answer the questions of the businesses on where they can park. The City Manager agreed there are residential and commercial right- of-way issues in the community and concurred a workshop item is a good idea in order to understand Council' s issues then they can ask the Municipal PlanningBoard to help resolve the issue. She added it will not be a quick fix and staff will not actively site anyone in the right- of-way except those who park vehicles for sale that are blocking a sidewalk. The Mayor reported last Wednesday a Group Study Exchange Team from India through the Rotary Club visited the City, toured facilities and received a very professional presentation from staff. He complimented staff on a tremendous job done on the Arbor/Earth Day Celebration held last Friday at the Landing. He stated he enjoyed the City picnic last Saturday. He complimented Dan Bubis in CDS on the Neighborhood newsletters that are very informative.  I. 197 Regular Council Meeting 4/ 25/ 06 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI The Mayor mentioned his attendance at a US 98 Bridge working group meeting and reported that the City will be active participants in the process, that TPO has contracted with HDR to prepare a simulation of three major scenarios to see the impact of non- bridge alternatives on the Highway 98 corridor around Brooks Bridge, with June as the target date for presentation to the TPO. RES. IN SUPPORT OF USAF HOUSING PROJECT The Mayor pointed out a resolution passed by the County Commissioners and the Mary Esther City Council in support of the Air Force housing project. He stated that Mr. Mike Spa its from Eglin Public Affairs Office has asked if the City of Fort Walton Beach would also prepare a resolution in support of the Air Force housing project. He explained the Now Therefore paragraph of the resolution would state: That the City of Fort Walton Beach, on behalf of its citizens, does hereby support the building of quality housing on Air Force property as deemed necessary by the Air Force. The Mayor wished to know if Council would like a resolution prepared with that wording. Mr. Holmes moved to support the resolution. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, and Minich in favor ( Hartwell absent). The Mayor stated he will sign the resolution and forward it to the Air Force. CITY MANAGER ANNOUNCEMENTS The City Manager invited everyone to join the City in their participation at the Relay for Life American Cancer Society fund raising event this Friday night and Saturday. ADJOURNMENT There being no further business, the meeting adjourned at 9:30 p. m. APPROVED: MAYOR: ST: TY CLE r Ive  FORM 88 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER lOCAL PUBLIC OFFICERS LAST NAME- FIRST NAME- MIDDLE NAME NAME OF BOARD. COUNCIL, COMMISSION. AUTHORITY. OR COMMITTEE Carn bell Robert Cit Co nc' MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION. AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: 233 Yacht C COUNTY iJCITY 1:1 COUNTY 1:1 OTHER LOCAL AGENCY ITY NAME OF POLITICAL SUBDIVISION: Fort Walton Beach Okaloosa C' MY POSITION IS: XI ELECTIVE J APPOINTIVE WHO MUST FILE FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board. council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112. 3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112. 3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a