Fort Walton Beach Resolution — 2010-21 - Wright Parkway Sidewalk, LAP — reading text

federal entities). 4. Federal awards are to be identified using the Catalog of Federal Domestic Assistance ( CFDA) title and number, award number and year, and name of the awarding federal agency. Part II - State Funded: Recipients of state funds ( i. e., a non - state en tity as defined by Section 215. 97( 2) ( I), Florida Statutes) are to have audits done annually using the following criteria: 1. In the event that t he recipient ex pends a total am aunt of state financial as sistance equ al to or in ex cess of 500, 000 in a ny fiscal year of such recipient, the recipient must have a state single or project- specific audit for such fiscal year in accordance with Section 215. 97, Florida Statutes, applicable rules of the Executive Office of the Governor and the CFO, and Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and for- profit organizations), Rules of t he Auditor General. Exhibit " 1" to t his Agreement indicates state financial as sistance awarded through the Department by this Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other non- state entities. State financial assistance does not include federal direct or pas s- through a wards a nd resources received b ya n on- state en tity f or federal program matching requirements.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010- 40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 02/ 09 Page 5 2. In connection with t he audit requirements addressed in P art II, paragraph 1 , the recipient shall ensure that the audit complies with the requirements of Section 215. 97( 7), Florida Statutes. This includes submission of a financial reporting package as def ined by Section 2 15. 97( 2) ( d), Florida Statutes, and Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and for- profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $ 500, 000 in state financial assistance in its fiscal year, an audit conducted in accordance with the pr ovisions of Section 2 15. 97, Florida Statutes, is not required. However, if the recipient elects to have audit conducted in accordance with the provisions of Section 215. 97, Florida Statutes, the cost of the audit must be paid from the non- state entity' s resources ( i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. State awards are to be identified using the Catalog of State Financial Assistance ( CSFA) title and number, award number and year, and name of the state agency awarding it. Part III - Other Audit Requirements: The recipient shall follow up a nd take corrective ac tion 0 n aud it findings. Preparation of a Summary Schedule of Prior Year Audit Findings, including corrective action and current status of the audit findings is required. Current year audit findings require corrective action and status of findings. Records related to unresolved a udit findings, app eals or litigation s hall be retained unt il t he action is completed or the dispute is resolved. Access to project records and audit work papers shall be given to the Department, the Department of Financial Services, and the Auditor General. T his section does not limit the a uthority of t he Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other state official. Part IV - Report Submission: 1. Copies of financial reporting packages for audits conducted in accordance with OMB Circular A- 133, as revised, and required by Part I of this Agreement shall be submitted, when required by Section . 320 ( d), OMB Circular A- 133, as revised, by or on behalf of the recipient directly to each of the following: a) The Department at each of the following address( es): Keith Shores, P. E., District 3 LAP Administrator 1074 Highway 90 · Post Office Box 607 Chipley, Florida 32428- 0607 b) The Federal Audit Clearinghouse designated in 0 MB Circular A - 133, as revised ( the n umber of copies required by Sections . 320 ( d)( 1) and ( 2), OMB Circular A- 133, as revised), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 c) Other federal agencies and pass- through entities in accordance with Sections . 320 ( e) and ( f), OMB Circular A- 133, as revised. 2. In the event that a copy of the financial reporting package required by Part I of this Agreement and conducted in accordance with OMB Circular A- 133, as revised, is not required to be submitted to the Department for reasons pursuant to Section . 320 ( e)( 2), OMB Circular A- 133, as revised, the recipient shall submit the required written notification pur suant to Section. 320 ( e)( 2) an d a copy of t he recipient's au dited Schedule of Expenditures of Federal Awards directly to each of the following: Keith Shores, P. E., District 3 LAP Administrator 1074 Highway 90 · Post Office Box 607 Chipley, Florida 32428- 0607  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010- 40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 02/ 09 Page 6 In addition, pursuant to Section . 320 ( f), OMB Circular A- 133, as revised, the recipient shall submit a copy of the financial reportingpackage described in Section . 320 ( c), OMB Circular A- 133, as revised, and any Management Letters issued by the auditor, to the Department at each of the following addresses: Keith Shores, P. E., District 3 LAP Administrator 1074 Highway 90 · Post Office Box 607 Chipley, Florida 32428- 0607 3. Copies of the financial reporting package required by Part II of this Agreement shall be submitted by or on behalf of the recipient directly to each of the following: a) The Department at each of the following address( es): Keith Shores, P. E., District 3 LAP Administrator 1074 Highway 90 · Post Office Box 607 Chipley, Florida 32428- 0607 b) The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399- 1450 4. Copies of reports or the Management Letter required by Part III of th is Agreement s hall be submitted by or on behalf of the recipient directly to: a) The Department at each of the following address( es): Keith Shores, P. E., District 3 LAP Administrator 1074 Highway 90 · Post Office Box 607 Chipley, Florida 32428- 0607 5. Any reports, Management Letters, or other information required to be submitted to the Department pursuant to this Agreement shall be submitted in a timely manner in accordance with OMB Circular A- 133, as revised, Florida Statutes, an d Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and f or- profit or ganizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with OMS Circular A - 133, as revised, or Chapters 10. 550 ( local governmental ent ities) or 10. 650 ( nonprofit and for- profit organizations), Rules of the Auditor General, should indicate the date that the financial reporting package was delivered to the recipient in correspondence accompanying the financial reporting package. Part V - Record Retention: The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of at least 5 years from the date the audit report is issued and shall allow the Department or its designee, the state C FO or A uditor General access to such records upon request. T he recipient s hall ensure that the independent audit documentation is made available to the Department, or its designee, the state CFO or Auditor General upon request for a period of at least 5 years from the date the a udit report is issued, unless extended in writing by the Department. 5. 05 Inspection: The Agency s hall per mit, an d shall require its contractors to per mit, t he Department' s aut horized representatives and a uthorized agents of FHWA to inspect all work, workmanship, materials, payrolls, and records and to audit the books, records, and accounts pertaining to the financing and development of the project. The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub- contractor or materials vendor to a lIow public ac cess to all doc uments, pap ers, I etters or ot her material subject tot he  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 02/ 09 Page 7 provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement ( Section 287. 058( 1) c), Florida Statutes). 5. 06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right- of- way, t he Agency must submit tot he Department an an nual report of i ts real pr operiy acquisition a nd relocation assistance ac tivities on t he pr oject. Activities s hall be reported 0 n a federal fiscal year bas is, from 0 ctober 1 through September 30. T he report must be pr epared us ing the format pr escribed in 49 C . F. R. Part 24, Appendix B, an d be submitted to the Department no later than October 15 of each year. 6. 00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses incurred shall be submitted in