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Fort Walton Beach Council agenda — 02-09-2010 Regular — reading text
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1. SUMMARY
1. 1 Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter
4, Section 4.01. Paragraph 4.01. 025 and the Purchasing Policies and Procedures,
request authorization to Award Bid #10 -004 Annual Pesticide Bid, to the lowest
responsive, responsible bidders, at the unit prices outlined in the bid tabulation
sheet, for various pesticides that will be used by the Recreation & Cultural Services
departments, including Golf Club Maintenance, Park Maintenance, Right -of W
- ay
Maintenance, and Cemetery divisions. The amounts requested were estimates and
the total cost to the city for all products will not exceed $ 147, 600.
1. 2 If approved, sufficient funding is available as outlined in the backup report.
2. PINA-NCIAL DA'T' A -
2. 1. DEPARTMENT: Recreation and Cultural Services
2. 2. DIVISION: Golf Club Maintenance, Park Maintenance, ROW Maintenance,
Cemetery
2. 3. FUND: General and Golf Course Funds
2. 4. ACCOUNT #: 404 -0710 -572 -4650 Golf Club
001- 1010 -572 -4650 Recreation & Cultural Services
001 - 1015 -541 -4650 ROW Maintenance
001 - 1080 -539 -4650 Cemetery
2. 5. ACCT. DESCRIPTION: Golf Club- Grounds Maintenance
Parks Maintenance - Grounds Maintenance
ROW —Grounds Maintenance
Cemetery —Grounds Maintenance
2 -.6. FY BUDGET: 2009/ 2010
2. 7. AMOUNT BUDGETED:
Golf Club $ 127, 500
Parks Maintenance $ 10, 700
Right of Way Maint. $ 35200
Cemetery $ 63,200
Total $ 147, 600
2. 8. GRANT FUNDS: YES NO x AMOUNT $
2. 9. FUND TRANSFER: YES NO x AMOUNT $
2. 10. FROM ACCT. # N/A
15-
2. 11. TO ACCT. #: N/A
2. 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
2. 13. PRICE ANALYSIS: ATTACHED ADD'L MAT FDR NONE x
BID ITEM DATA
2. 14. DESCRIPTION OF BID ITEM:
2. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE x
2. 16. # BID INVITATIONS SENT: 26
2. 17. # BIDS RECEIVED: 11
2. 18. # RESPONSIVE BIDS: 11
2. 19. RECOMMENDED VENDOR: Low Bidders as indicated on Bid Sheet Tabulation.
2.20. BID AWARD AMOUNT: At unit prices indicated.
2. 21. COMMENTS: Yes
2.22. ESTIMATED QUANTITY TO BE PURCHASED: Bulk Items ( Varies)
2. 23. ESTIMATED PURCHASE AMOUNT: N/A
2.24. BID TABULATION ATTACHED: YES - x- NO ADD' L MAT FDR
2. 25. TERM OF CONTRACT: N/A
2.26. BID VALID TO: One year from Bid award.
2.27. BID PRICE VALID FOR TERM OF CONTRACT: YES—x—NO
2. 28. WARRANTY PERIOD: N/A
2. 29. DELIVERY TIME: N/A
2. 30. STATE CONTRACT: YES NO—x-
2. 3 1. CONTRACT #: N/A
2. 32. CO -OP PURCHASE: YES NO_x_
2. 33. AGENCY: N/A
2. 34. EXPECTED LIFE OF ITEM: N/A
2. 35. ITEM DEMO'D: YES NO__ N/A x
2.36.-REFERENCES. CHECKED: YES-- NO N/A _
2. 37. CONTRACT: ATTACHED ADD'1 MAT FDR N/A -x
2. 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO N/A x
2. 39. CURRENT VENDOR: N/A
2. 40. CURRENT PRICE: N/A
3. RECOMMENDATION
3. 1 Staff respectfully requests Council award the annual pesticide bid to the lowest
responsive, responsible bidder as outlined in the bid tabulation.
16-
4. SIGNATURE BLOCK
4. 1 Submitted By:
Bob
GolfPO dent
iii.V
4.2 Reviewed By:
Rece * tlon Director
4. 3 Reviewed By:
i. - ctor
4.4 Reviewed For Agenda:
Z.
ty...-
17_
ATTACHMENT 1
BID SUMMARY COMMENTS
BID NO. 10 -004
1 Award to low bidder Harrell' s, LLC
2 Award to low bidder Kelly Seed
3 Deleted item from bid due to discontinued use of this product
4 Award to low bidder Agri -AFC
5 Award to low bidder B& S Air
6 Award to low bidder LESCO
7 Award to low bidder Agri -AFC
8 Award to low bidder Agri -AFC
9 Award to low bidder Agri -AFC
10 Award to low bidder Regal Chemical
11 Award to low bidder LESCO
12 Award to low bidder LESCO
13 Award to low bidder Red River Specialties
14 Award to low bidder Agri -AFC
15 Award to low bidder Spencer Turf
16 Award to low bidder Agri -AFC
17 Award to low bidder LESCO
18 Award to low bidder Agri -AFC
19 Award to low bidder Helena Chemical
20 Award to low bidder Howard Fertilizer
21 Award to low bidder Agri -AFC
22 All bids rejected due to specification changes
18-
23 Award to low bidder Harrell' s, LLC
24 Award to low bidder Helena Chemical
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