Fort Walton Beach Council agenda — 02-09-2010 Regular — reading text

WALTON BEACH, FLORIDA PROVIDING FOR AUTHORITY;' AMENDIN (G CHAPTER 10. 80, ` SOLID WASTE, AND CHAPTER 10. 82, RATES AND CHARGES, OF ` THE CODE` ' OF `' ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Mr Beedie explained Ord. 1792 has been changed and /or updated to remove out dated language and add additional language to standardize the document in accordance with today's practices. It was noted that Ord. 1807, Debris Hauling Services, had to be approved and adopted by Council prior to approving Ord. 1792. Mr. Reeves moved to adopt Ord: 1792 on second reading. Mr. Patterson, seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 76 Regular Council 1/ 26/ 10 AWARD RFQ PRE -QUALIFICATION FOR GENERAL CONSULTING SERVICES Mr. Beedie advised that the City received 20 proposals from consulting firms, and an Evaluation Committee consisting of City Staff short- listed the top- ranked firms to nine firms. Mr. Beedie continued these firms conducted a short presentation and the Evaluation Committee selected the top three firms of Hatch Mott MacDonald of Pensacola; CH2M Hill of Pensacola; and Goodwyn, Mills and Cawood, Inc., of Fort Walton Beach, to be awarded the RFQ for general _ consulting services. Mr. Beedie also advised Staff requests Council authorization for the City Attorney to develop a continuing contract document and the City Manager to execute the i contract with each of the three firms for an initial period of one ( 1) year, with four (4) one -year l term options, for a maximum contract term of five ( 5) years, based on the performance of each consultant. - The Mayor noted a letter from the City Manager in response to a vendor protest, and that the City acted properly in the recommendation to award the RFQ and that the vendor protest is denied. Discussion included that each`fi.rm will be reviewed for performance after one year; that projects will be assigned o' the "" firm by City Staff in accordance with the firm's strengths for the particular project; and -the possibility exists that a firm will not receive projects as it is a task -oriented process. The City Attorney clarified a statement that was made regarding projects being unknown to the City, and explained that the majority of projects being assigned are known to the City; in fact, there is a series of projects the City is anticipating and: that is how the firms will be chosen. Mr. Miller moved to award RFQ 10 -002 for general contracting services to the three ( 3) top -ranked firms, Hatch Mott MacDonald of Pensacola; CH2M Hill of Pensacola; and Goodwyn, Mills and Cawood, Inc., of Fort Walton Beach, and to authorize the City Attorney to develop a continuing contract document and the City Manager to execute a continuing contract for general consulting services with each of the three ( 3) consulting firms for an initial period of one ( 1) year, with four ( 4) one -year term options, for a maximum contract term of five ( 5) years, based on the performance of each consultant. Mr. Rynearson seconded. motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Council complimented Staff on their efforts and hard work and diligence in coming up with their recommendations. CGI GROUP CUSTOMERS The City Manager advised this matter needs to be brought to Council' s attention to ensure they are in agreement with the recommendation of Staff, in conjunction with the City Attorney's recommendation. The City Manager explained that in August 2008, the City was approached by CGI Inc. to provide one -minute videos on the City's website, which would include videos of local businesses who signed on as sponsors. In October 2008, Staff executed the agreement and it was sent to City Council for approval at their December 9, 2008 meeting; however, Council did not approve the project and the next morning the City Attorney sent a letter to CGI notifying them of cancellation of the contract. Between the time the Staff had approved the contract and the time it was rejected by Council, at least four customers agreed to, and paid for, the service in which CGI presented. When the customers did not receive their link on the City's website, they contacted CGI who responded they should talk to the City, and CGI has refused to refund the customer's money. 12-  7ti7 Regular Council 1/ 26/ 10 CGI ( CONY) The City Manager reported it is Staffs recommendation, in conjunction with the City attorney' s recommendation, that the City take no action since the City' s.--contract was with CGI, not the' advertisers, and Council had the right to terminate the contract. Council ' received `clarification that the companies involved signed the contract before, it wentto* Council, and that after CGI was notified that Council had terminated the contract, they, continued to work with the companies involved and shot the videos anyway. The City Attorney advised the contract with 031 stated "the contract `could: be terminated at `will by the City; which it was`on December 8; 2008. Mr. Garvie stated CGI came -to his busiressand made a' presentation and he felt they were misleading, and he went to the City Manager with his -concerns: Consensus of Council was that the City take no action, and agreed the City's contract was with CGI, not the advertisers, and the Council had' the right to terminate the contract. CITY MANAGER REPORTS The City Manager reported that on Thursday, Jim Tucker visited his office to discuss an offer from Judge Maney regarding installing a HUI helicopter from Fort Polk, Louisiana, and whether the City would be interested. The City Manager stated that Mr. Tucker suggested the triangular piece of property at Highway 98 and Eglin as a suitable location for the helicopter, and that another suggestion included Liza Jackson Park. The City Manager stated his desire to- discuss this with Council to ascertain if it is something Council would be interested in pursuing, and if so, where they.felt a suitable location might be. He stated the City would have to_pay for transporting the _helicopter_from Fort Polk which would _ cost approximately $ 7,400, and that other expenses, such as mounting it at a location, and maintaining it, would be incurred. Discussion included whether this would be a good symbol for the City as it is an Air Force town and the helicopter represents the Army; that it would represent the Green Hornets out of Hurlburt and would be a way to welcome the Army Special Forces; that it could be offered to the Army and they could display it properly, and whether the City's budget should be used for a decoration" for the -City. The City Manager advised he would contact Judge Maney and inform him of Council' s concerns including budget and identification concerns, and would politely decline his offer. Mr. Nabors suggested the City could provide the land and that private investors could pay for its transportation and upkeep. Council requested the City Manager research this idea and report his findings at the next Council meeting. MAYOR/COUNCIL COMMENTS Mr. Holmes discussed the City boards have to be more effective and thanked all of the volunteers who serve on our boards. Mr. Reeves discussed the displeasure of citizens at the proposed increase in utilities and feels the citizens need to have a better explanation of why the City is contracting with the County for the wastewater treatment plant, and welcomed anyone to contact him with their concerns. 13- ev Regular Council 1/ 26/ 10 MAYORICOUNCIL COMMENTS ( CONT) Mr.Garvie stated his pleasure at recognizing. students who excel in their school and the community with the monthly Student ACE Awards. Mr. Nabors discussed the role of the Tourist Development Council ( TDC), of which he is a City representative, and the need to think about funding groups or organizations that are hired to represent the City. He explained the TDC worked with an organization called Coastal Vision 3000 in bringing Southwest Airlines to the area. The idea was that the entire panhandle, from Pensacola to Panama City, would be marketed as one area to be enticing to the airline. Mr. Nabors continued that Panama City ended up getting the contract for Southwest Airlines, and the contract states that the Northwest Florida Regional Airport is not allowed to have Southwest Airlines as long as Panama City has the contract. Mr. Nabors stated his displeasure that he was on the Board while this venture was supported, and he feels; it is not fair to the County and City residents, since residents of the City are part of the County. Mr. Nabors stated he wanted to bring this to the Council' s attention and to be wary of such ventures in the future. Mr. Rynearson thanked Boy Scout Troop 544 for attending tonight's meeting. Mr. Rynearson stated he attended the Institute for Elected Municipal Officials training in Gainesville and after hearing problems that other cities have encountered; reported that the City is moving in the right direction. Mayor Anderson mentioned the Council retreat on_January . 16 and that he was disappointed in the participation of the public. He mentioned the Police Ceremony and congratulated Detective Tracy Hart and Records Clerk Robert Waterson for being selected as Officer and Employee of the Year. He also mentioned Lisa Moak of the Recreation and Cultural Services Division who found a wallet and went to great: efforts to. locate its owner; and the employees of Long Horn Steakhouse who helped prevent a kidnapping. The City Manager reported that due to advertising requirements, the meeting to discuss and vote on the Utility Rate Study will be held on March 23, 2010, and not March 9, 2010, as previously stated. ADJOURNMENT There being no further business, the meeting adjourned at 7:04 pm. MAYOR: ATTEST: CITY CLERK Ive 14-  CITY COUNCIL MEETING February 9, 2010 Consent Agenda Award of Annual Pesticide Bid Synopsis: Supplies various pesticides from ten separate and lowest bid vendors for use at several locations. Budgeted item. Agenda Item Number: 3. 2  CITY OF FORT WALTON BEACH MEMORANDUM DATE: January 26, 2010 TO: Robert Mearns, City Manager FROM: Bob Flanagan, Golf Club Superintendent THROUGH: Jeff Peters, Recreation Director SUBJECT: Request to award Pesticide Bid # 10 -004